Monday, October 18th, 2021

August 25, 2008 meeting minutes


August 25, 2008 @ 1:00 P.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Thomas E Wilson Eric E Roberts Don VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Tom Wilson opened the meeting with the Pledge of Allegiance.
REPORT Susan Jones, Auditor reported that taxes were due Friday, August 22, 2008. The Treasurer’s Office is now in the process of opening the mail.
Tom Wilson mentioned that Rick Venter had resigned from the Metamora Regional Sewer District and Bob O’Rourke had said he would take the appointment.
Tom Wilson made motion to appoint Bob O’Rourke to the Metamora Regional Sewer District Board of Trustees with the approval of the rest of the Board. Don VonderMeulen seconds the motion. Eric Roberts, All in Favor. Motion carried. (4‐Year Term ending August 2012).
Tom Wilson motioned to appoint Tim Ziemke as Restaurant Representative to the Franklin County Convention, Recreation and Visitor Commission Board. Eric Roberts seconds the nomination. Don VonderMeulen, All in Favor. Motion carried. (2‐year term ending December 31, 2009, replacing Natasha Kellerman).
A copy of the Employment Contract between the Franklin County Convention, Recreation and Visitor Commission and JoAnn Fields Prickel that was signed on July 12, 2005 to hire as an “at will employee” contracted as a sub‐contracted out employee. The Contract is on file in the Commissioner’s Office and Auditor’s Office and a Copy will be given to the State Board of Account.
Don VonderMeulen made motion to approve the Nominations for the Commissioner Council on Historic Metamora Advisory Board. David Bowser (2‐year term), Sherry Chandler (2‐year term), Shirley Beyer (2‐year term) and Howard May (2‐year term). Tom Wilson seconds the motion. Eric Roberts, All in Favor. Motion carried.
MINUTES Tom Wilson motioned to accept the minutes of August 11, 2008. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
REPORT Tom Wilson motion to acknowledge the Treasurer’s Report dated July 2008. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
Larry Franzman, Area Plan Commission reported that Don Williams a Member of the Area Plan Commission (APC) and Board of Zoning Appeals (BZA) has asked not to be re‐appointed as a Member of the mentioned boards effective January 1, 2009. Scott McDonough is interested in the appointment to the APC & BZA.
Also discussed the rotation cycle of the Board Members of the APC & BZA for the City & Towns appointment, this is a yearly appointment. Larry mentioned that Mel Wilhelm, Board Attorney at that time had set down with the Members of the City & Towns Board Members for this appointment; the law had changed in 2002‐2003. This would need to be re‐visited if there would be change in the appointment.
Don VonderMeulen read letter he had written to the Citizens Input Committee (CIC) Members.
I believe that I can speak for my fellow Commissioners when I state it is our hope that the efforts of the Citizens Input Committee will result in a zoning ordinance that reflects the interests of the people of Franklin County. As one who has the responsibility of judging whether a proposed law meets that standard, I believe I should call attention to anything that may taint your work.
After attending many of the Thursday night meetings, I am concerned that the process has not addressed the concerns of some citizens. I have received more than one communication regarding the issue. We should not risk wasting this monumental effort being made by many. Any appearance of unfairness in the functioning of the CIC must be avoided so that all can have confidence in its work.
I recommend that the Organizational Committee reconstitute itself and address this issue. As was suggested by some citizens, finding an “issues‐neutral facilitator” may be a good place to start. This recommendation does not reflect negatively on the work of Dave White who has strong opinions that need to be heard. He has been put in a difficult position. A facilitator should not take a position on the issues.
Considering what we have already invested, I think this would be an important step toward guaranteeing success. Please take some time to review the resolution that was adopted by the County Commissioners creating the OC and CIC. It is your mission statement.
Tom Wilson said he does not agree with Letter, feels the people are doing well listening and discussing issues. Tom asked Don how many people have complained to him. Don said it was more than one person who had complained to him, does not know how many, would of written the letter even if it was just one person. Eric Roberts also does not agree with the letter written. Tom asked Brian Patterson if he thought things were going well. He said it is coming along. Stanly Monroe agreed no problems. Larry Franzman doesn’t want the board to feel pressure. Scott McDonough wants to know that if an extension is needed. It was said there would be not a problem getting it from the Commissioners. Larry feels one CIC puts everything on paper; Board Members should be in attendance. Eric Roberts said the Commissioners and APC will need copies of the changes to the proposed text, may suggest changes.
Brian Patterson made a recommendation that Larry Franzman be put on the OC Committee. Don VonderMeulen feels he should not be on the Committee being a County Employee. Larry said he would be more than willing to come when you start putting the Ordinance together.
DRIVE Larry Franzman has concerns with the road connecting to Reservoir Road with the site distance when pulling out. There is a road culvert pipe that is plugged and ditch line needs dug out. George Gillman will be attending the meeting next week.
RAILFENCE BRIDGE 110 & 111 – George Hartman, Highway Engineer had presented a copy of the Proposed Agreement for Construction Engineering Services with Clark‐Dietz for the Railfence Bridge 110 & 111 Bridge Project. Brenda Fox of INDOT is reviewing the Agreement and with their approval, then the Commissioners can give their approval. The services are defined in agreement. Total Contract amount not to exceed $224,295.60, unless a supplement is executed by the parties which increases the maximum amount payable. The Consultant will be paid for actual hours of work performed exclusively on this Contract in accordance with the negotiated hourly rates per classification. Hourly Rate and Labor Classification are listed in agreement. Total Payroll amount $196,175.60, plus expenses $28,120.00. Tom Wilson asked if we can negotiate this price. George said yes it can be with the consultant.
George also presented a Local Development Credit Worksheet for the project. Based upon the Consultants and INDOT’s current estimate our LPA Construction estimate will be approximately $310,000.00. This amount should be appropriated so we can issue a check to INDOT when bids are opened on September 4th. INDOT should issue Franklin County a payment for $200,000.00 for the 2‐Year Interest Free Loan.
2008 STORM DAMAGE TO HIGHWAY INFRASTRUCTURE – George had reported he had meet with Engineers and Officials of
The Natural Resources Conservation Services (NRCS) and had discussed the Emergency Watershed Protection (EWP) Policy and Funding. Funds can be made available if all required conditions are met. Funding is 75% Federal through USDA and 25% Local. Site visits were made at all four locations that had been previously discussed and reviewed by FEMA. The Wolfe Creek site cannot be funded by EWP Funds, since the bottom of the embankment is not along the stream. Levee Road site, the NRCS will develop a cost estimate to place rip rap along the River Bank to prevent future change in the river. The Harvey Branch Road site, NRCS will also develop a cost estimate for precast concrete wall for stabilization. The Stone House Road site, NRCS will also provide a cost estimate for this project. Cost Estimates and Documentation are scheduled to be ready for the next meeting. Other funding possible is through the 2008 Indiana Natural Disaster Fund through the Lilly Endowment.
FRAZER ROAD – George had provided pictures of the slide area along Frazer Road near the South Fork of Little Salt Creek in Laurel Township. Ray Reese, District Three Foreman had asked that this slide area be checked. The pavement is settling along the steep embankment above the stream. One option to help stabilize the road is obtain permission from the adjacent property owner to move the road 8 feet +/‐ north; a new ditch would be placed to drain the upslope water. Also some stream work could be completed at this time.
MID ROAD BRIDGE 71 – George reported that Verizon is relocating their cable. Once this is complete the County Highway can finish the grading and installation of the guardrail.
STATEWIDE GIS DATA – George reported on the Letter from the State of Indiana requesting Franklin County’s GIS Date for Statewide Map. George said he had spoken to Rex Jones of WTH Technology; there are specific concerns that Franklin County need to consider before signing this particular County –State Data Exchange Agreement. We are currently cooperating and sharing appropriate DIS Data with Public Safety and Home Land Security. By Agreement provided the State would take out GIS Data with NO Restrictions and make it available to the public. Local Citizens may not agree with the wide spread distribution of information the State is requesting. Rex Jones said he can attend a meeting to discuss.
GASB 34 Tom Wilson had asked George if he had done anything on the GASB 34. George had presented the Bridge Inventory. Tom would like to see the roads, and Small Bridges and Culverts completed. Hollie Sintz is to check with WTH for the Small Bridge and Culvert Inventory List.
Tom Wilson asked if George had heard from Jim Barker on the Permit that had come back from the Corp of Army Engineers that is required for the Project. George said no, but can get with Mr. Barker.
Gene Stewart, County Attorney had written a letter regarding the Contract with Franklin County for Liquid Asphalt Emulsions. Regarding the Letter from Terry Asphalt Materials not being able to honor the Contract with Franklin County. Saying Franklin County is free to purchase any additional product needs from other suppliers. Contract price was $2.10 a gallon, now paying 90 cents a gallon more in order to finish our projected projects.
Tom O’Connor is asking permission to place a sign between the 2‐column on the Courthouse Steps to for Voter Registration. Sign would say Register to Vote before October 6th inside the Courthouse. Don VonderMeulen says it’s a good idea, but would like to talk to Marlene Flaspohler, County Clerk. Permission was granted.
PAYROLL Tom Wilson motioned to approve payroll. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
ADJOURN Tom Wilson motioned to adjourn. Eric Roberts seconds. Don VonderMeulen, All in Favor. Motion carried.
Others Present: John Estridge Larry Franzman George Hartman Scott McDonough Brian Patterson
Stanley Monroe
____________________________________________ ______________________________________________
Thomas E Wilson Thomas E Wilson
__S/ Eric E Roberts_____________________________ ______________________________________________
Eric E Roberts Eric E Roberts
__S/ Donald M VonderMeulen___________________ ______________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: _S/ Susan A Jones______________________
Susan A Jones, Franklin County Auditor

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