Saturday, November 28th, 2020

August 4, 2008 meeting minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
August 4, 2008 @ 9:00 A.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Thomas E Wilson Eric E Roberts Don VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Tom Wilson opened the meeting with the Pledge of Allegiance.
LOAN FOR
NEW PHONE
SYSTEM Greg Meier of FCN Bank presented the Note for a 5‐year fixed rate of 4.25% and check for $39,800.00 for the New Phone System for the Court House, Government Center and E‐911Backup. The First Payment is due January 10, 2009.
Eric Roberts motioned to sign the 5‐year note with FCN Bank for the New Phone System. Tom Wilson seconded. Donald VonderMeulen, All in Favor. Motion carried.
WEEKLY
REPORT Susan Jones, Auditor reported that the Treasurer’s Office is in the process of putting postage on the tax statements that will be mailed on Wednesday, August 6, 2008.
ECONOMIC OPPORTUNITIES
THROUGH EDUCATION
Phil Harsh, Franklin County Coordinator of Economic Opportunities (EcO) reported that partially funded through Lilly Endowment, Inc. to promote lifelong learning for Franklin County and the surrounding area. A grant was awarded to provide education, additional 12‐15 computers, this is a 3‐year grant and has a budget for rent and utilities, but would need a building. Mr. Harsh asked the Board of Commissioners if there is any space available for a learning center that would house the computers. It’s not just a program for students, but also for adults. Don VonderMeulen suggested the Old Senior Center on 4th Street. Eric Roberts asked if they pay rent. Mr. Harsh said yes, and would be willing to look at the Old Senior Center.
SUBDIVISION
DEFINITION Joe Gillespie, County Surveyor reported that the CIC Committee has been discussing issues during the past CIC Meetings. The topic has been subdivisions, and has caused problems and is needing defined. Joe feels the whole subdivision control ordinance will hinge on the definition. Joe is asking the Commissioners for guidance, since this will be coming to the Board for Approval. The CIC have been discussing this topic, but get side tracked. The current definition is long and not a good one. Stanley Monroe stated that he is against using farm ground for a subdivision. Scott McDonough mentioned that this needs to be done in stages, do a step at a time.
Joe reported that the subject of mobile homes, some say mobile homes should only be permitted in mobile home parks, some believe there should be strict guidelines in placing a mobile home on property. This would go against property rights. Joe stated that there are currently guidelines in the existing zoning text for the placement of mobile homes. A resident must notify their surrounding neighbors and must be a 1982 or newer.
HARRY
GRAVES Harry Graves presented the Board of Commissioners IC 36‐2‐2.13 which applies to Franklin County Economic Development Director. Mr. Graves is questioning the Budget for Franklin County Economic Department and another claim being paid to Jud McMillin. Don VonderMeulen asked Harry if he could tell him what his Concerns are. Harry, I told you before, claim is for a private corporation. Can a person in that department file claim for a private corporation, that corporation should be paying the bills not the County Office. From there the Economic Development was discussed between Harry Graves, Scott McDonough, Jerry Harnishfeger and the Commissioners.
2009 PUBLIC
TRANSPORTATION
GRANT APPLICATION
Don VonderMeulen motioned for Tom Wilson to sign the 2009 Grant Application for Public Transportation. Eric Roberts seconded. Tom Wilson, All in Favor. Motion carried.
CLAIMS Tom Wilson motioned to approve Claims dated August 4, 2008 except for Fayette Memorial Claim, until additional are approved by the State and Claim to McMillin to be held until IC Code can be reviewed by County Attorney. Eric Roberts seconds. Don VonderMeulen, All in Favor. Motion carried.
MINUTES Don VonderMeulen moved we accept the Minutes (July 28th). Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried.
AMENDMENT TO
PERSONNEL POLICY
HANDBOOK FOR
HIGHWAY DEPT.
Eric Roberts moved to adopt and make part of the County Personnel Policy Handbook, Department Rules for Franklin County Highway. Tom Wilson seconds. Don VonderMeulen, All in Favor. Motion carried.
Department Rules for Franklin County Highway as follows:
1.
Employees are required to clock in and clock out. Written in times will only be accepted for emergency call outs.
2.
Foreman shall assign the days work immediately after starting time. Employees shall work as close as practical to quitting time.
3.
There is to be no loitering in the garage, office, lot, or it during the work day.
4.
Lunch shall be for ½ hour only.
5.
Personal use of cell phones shall be kept to an absolute minimum.
6.
Any damage to county equipment or property and non‐county property shall be reported immediately to supervisor. Accident and/or damage reports will be kept on file in the office.
7.
Equipment breakdowns shall be reported to the garage. Employees should then contact foreman for alternative work assignment.
8.
Overtime must be approved by Commissioner (s) before it is preformed. If an employee works over, every effort should be made to keep work at 40 hours. This does not apply to after hour call outs for emergencies (downed trees, missing signs, snow, high water, etc.)
9.
Time off should be pre‐arranged. Vacation and personal days must be taken in full days. Partial sick days should only be used for doctor visits.
10.
Daily work reports must be turned in prior to quitting time.
11.
Employees must use proper safety equipment (vest, flags, cones, glasses) and wear proper clothing.
The above rules in conjunction with the Franklin County Personnel Handbook apply to all employees of the Franklin County Highway Department.
HOOSIER HILLS
WATER Hoosier Hills Water will be meeting with the Whitewater River Advisory Board on Wednesday, August 6th, to discuss the REX Pipeline.
REX PIPELINE
HEARING Eric Roberts reported the REX Pipeline and DNR Hearing this past Wednesday, the findings for REX’s discovery period for the case will be extended to the end of the year. The question is if they have federal approval if they can go forward and work before approval is given. Pete King, Attorney for Water Company has depositions on August 18th and 27th with REX Employees and there could possibly be more. Discussed our roll in this process, Judge made comment that Franklin County made the first shot, need to get more involved. Gene is content to see what happens. Eric feels we need to proceed and get more involved.
ADJOURN Eric Roberts moved to adjourn. Don VonderMeulen seconds. Tom Wilson, All in Favor.
Others Present: Renee Estridge Stanley Monroe Scott M McDonough Phil Harsh Greg Meier
Larry Franzman Joe Gillespie Harry Graves Jerry Harnishfeger
AYE NAY
____________________________________________ ______________________________________________
Thomas E Wilson Thomas E Wilson
_S/ Eric E Roberts______________________________ ______________________________________________
Eric E Roberts Eric E Roberts
_S/ Donald M VonderMeulen_____________________ ______________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: __S/ Susan A Jones______________________
Susan A Jones, Franklin County Auditor

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