Friday, October 22nd, 2021

February 9, 2009 meeting minutes


February 9, 2009 @ 9:00 A.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Eric E Roberts Thomas E Wilson Don VonderMeulen

County Auditor: Susan A Jones

Commissioners Secretary: Carol Westerman
Eric Roberts opened the meeting with the Pledge of Allegiance.

WEEKLY REPORT  Rebecca Oglesby, Treasurer had nothing new to report. Susan Jones, Auditor reported AV’s had been resubmitted from the Assessor’s Office this past Thursday. We are in the process of balancing the taxing units with the Assessor’s Office. Sharon Halcomb, Assessor reported working with the Auditor’s Office AV’s, had not forward values to DLGF or LSA wanting to make sure values match between both offices before she submits AV’s.  Rebecca Oglesby, Treasurer also reported that the State Economics is not good, she is starting to see the funds are not coming to us. Need to be careful with our spending in areas of County Government.  Becky also mentioned that her son had volunteered to come and do a study for an IT Person for our County’s Computer Software and Hardware and tell us what we need.

WTH PROPOSAL MONTHLY PARCEL SPLIT UPDATE  Sharon Halcomb, Assessor had presented a Proposal with WTH for Monthly Parcel Split updates for period beginning January 1, 2009 and ending December 31, 2009 for $500.00 a month, $6,000.00 yearly
Tom Wilson made motion to accept Proposal with WTH on Monthly Parcel Split Updates. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.

Sharon Halcomb, Assessor reported these Bids are for the 2011 Reassessment. Eric Roberts opened bids and are as follows:
1) Appraisal Research $230,675.00
2) Nexus Group $311,500.00
3) Tyler Technology $454,345.00
Tom Wilson asked if Sharon if she wanted to take bids under advisement. Sharon said yes. Tom Wilson asked Sharon for recommendation and will accept bid on February 23, 2009.
Sharon Halcomb reported that reassessment could possibly be delayed or extended until 2012. Ed Korner of Tyler Technology who was present reported there is a section in the Bid that mentioned if the State calls for extension until 2012, there would not be an increase. Debra Eads of Appraisal Research also has a section in their bid regarding a delay/extension of reassessment; there would not be an increase.
MINUTES No Minutes today for February 2, 2009. Minutes are done, but are not proof read to be submitted for approval.

UTILITY CLAIMS Tom Wilson motioned to Pay Utilities. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.

Doug Foster of Enhanced Telecommunications (ETC) reported that ETC Tech’s had visited the Courthouse and Government Center for the installation of ETC Phone Service from Verizon. Doug has asked what the Commissioners wanted to do with the County’s Internet Service for the County Website. This could take a couple of weeks to set up. The County currently has Citadel which is cheaper that ETC, but the service is not there with Citadel.
REX Barry Moorman and Chris Basista, Representatives of Rockies Express Pipeline was present and mentioned that Barry had contacted Eric Roberts this past Friday and an access issue had come up. REX needs permission for an additional access at a location on Street Car Road and to clarify Indiana Creek Road off St. Mary’s Road, which was listed St. Mary’s Road on the map.
Don VonderMeulen motioned to allow Street Car Road and Indian Creek Road as access roads. Tom Wilson seconds the motion. Eric Roberts, All in Favor. Motion carried.
Barry Moorman reported they had (2) water trucks out washing off roads yesterday. Also have a total of (23) persons and (18) sweeper out there clearing the roads of dirt and mud.

ECONOMIC DEVELOPMENT TERMINATING EMPLOYMENT AGREEMENT Eugene Stewart, County Attorney had prepared an Agreement Terminating Employment between the Board of Commissioners and James Rene’ Stivers that Employee’s employment with the County is terminated as of December 31, 2009. Gene reported that Rene’ Stivers knows about the agreement, but did not press for a deadline.  Tom Wilson motioned for Commissioners to sign Agreement Terminating Employment for Economic Development Director. Don VonderMeulen would like to see Rene’s signature on the Agreement before we sign. Tom Wilson reads the Agreement, The Board of County Commissioners of Franklin County, Indiana, hereinafter referred to as “County” and James R. Stivers, hereinafter referred to as “Employee” agree that Employee’s employment with the County is terminated as of December 31, 2008. Eric Roberts has the same feelings as Don, that he did not get a letter from us. Eric Roberts would take letter to him and get him to sign and see if anything needs to be added or amended.  Gene Stewart reported he had also spoke to Judd McMillin about funds in the Economic Development Account and said he would get back with Gene.
Tom Wilson asked if By Laws are completed for the Economic Development Commission, Gene said not for certain but assumes. Don VonderMeulen asked that Gene be included on all correspondence with Economic Development Commission.

Eugene Stewart also reported that he had forward the paper work for the condemnation proceedings of right‐of‐way for Blue
Creek Bridge 94 to an Attorney in Rushville. Gene reported he cannot do the condemnation because he had prepared paperwork for the land owner who is selling the property on land contract.

SNOW HILL COVERED BRIDGE 102 – George Hartman, Highway Engineer reported that he had spoken to Kevin Loiselle of Clark Dietz and Project Plans and Documentations have been uploaded to INDOT. Mr. Loiselle had reported that there will be (5) Design exceptions required for this project. 1) The Bridge Road width proposed 14.1 FT – normal minimum width in design criteria 16 FT. 2) Structural Capacity – Proposed load rating will be AAHTO H 15 not HS 15. This limit is due to the vertical wrought iron rods. The center rods are being replaced, but the other existing vertical wrought iron roads will be left in place. 3) Stopping sight distance for the proposed alignment will be 118 feet. This is less than the required 200 feet stopping sight distance. 4) The project bridge railing does not meet design criteria. 5) Design criteria required roadway super elevation for a computed 20 MPH design. Project roadway will be super elevated. George reported hat Kevin will attend the Commissioners meeting on February 17, 2009 to present these design exceptions for signatures by the Commissioners.  George also presented a copy of the Project Awards for the FY 2009 National Historic Covered Bridge Preservation Program, where Franklin County was awarded $376,500 in additional funds for the project.  Joe Gillespie, County Surveyor reported that he had meet with George Weaver and Deed was executed and recorded for right‐of‐way for Bridge 102 and George Weaver had accepted the revised temporary right‐of‐way plans and this was incorporated in the deed.
PIPE CREEK BRIDGE 48 – George reported that Kevin Loiselle of Clark Dietz had reported that no one had requested a public hearing as a result of the legal notice of Planned Improvement for Pipe Creek Bridge 48. This should allow Joe Gillespie to begin the right‐of‐way negotiations after certificate of the public hearing requirement on February 20, 2009.  Joe Gillespie reported he has everything for right of way negotiations and has been ready since September 20008, then found out that the environmental review had not been done. Don VonderMeulen asked Joe is he could start proceedings before the environmental review is approved. Joe said no, he does not want to jeopardize our Federal Highway Funds.
BLUE CREEK BRIDGE 94 – George reported that Drew Barth of Howard J Barth & Associates had completed the FA‐3 Application for additional Federal Highway Administration Funds for construction cost and construction engineering services. An increase of $511,577.00 to be added to the current cost of $443,000.00 for a total of $954,577.00.
George had presented the final invoice from Howard J Barth & Associates dated January 13, 2009 No. 12871 for a total of $2,061.41 for Preliminary Engineering Services, unless the project changes.
FAIRFIELD CAUSEWAY BRIDGE 144 – Brent Roberts of Butler, Fairman and Seufert was present to discuss the FA‐3 Application for the Fairfield Causeway Bridge 144 Project. Mr. Roberts reported the project would call for the replacement of decking, widening, cleaning and painting. The estimated cost for the project is $2,500,000.00. Estimated Preliminary Engineering Cost $150,00.00 for a total of $2,650,000.00. This does not include work for the approaches to the bridge. The Commissioners ask for a cost estimate for painting and redecking. Mr. Roberts gave a cost estimate of $160,000 ‐ $190,000 for painting. $200,000.00 for re‐decking and $150,000.00 for demolition.
DUCK CREEK BRIDGE 10 – Brent Roberts also provided cost estimates for the Replacement of Duck Creek Bridge 10 ‐ Cost Estimate for replacement $1,400,000.00, $150,000.00 for Preliminary Engineering Cost and $20,000.00 for Right‐of‐Way. The Plan would call for a 3‐Span Structure and be 150 feet in length.
YELLOW BANK ROAD LOW WATER CROSSING REPLACLEMENT – Brent Roberts also discussed the Replacement of the Low Water Crossings on Yellow Bank Road. Cost Estimate is $1,200,000.00, $1,100.00 Preliminary Engineering and $25,000.00 for
Right‐of‐Way. Project would be for replacement of both slabs into one project. Said Commissioners may want to consider doing a FA‐3 Application for this project.
SIRPC TRAFFIC STUDY – George had presented a List of Road to be considered for Traffic Study sponsored through Southeastern Indiana Regional Planning Commission through INDOT Grant Funding. Commissioners as George to revise list and not do roads that may have construction on them and replace with other roads.
2009 INDOT/LPA ECONOMIC RECOVERY PACKAGE – George had presented a copy of information that had been submitted to INDOT for Bridges and Local Project that he along with Joe Gillespie, County Surveyor and Road Foreman’s have been working on in getting information gathered to be submitted for Stimulus Funds.

PAYROLL Tom Wilson motioned to approve Payroll. Don VonderMeulen seconds the motion. Eric Roberts, All in Favor. Motion carried.
BRACKNEY DITCH Joe Gillespie, County Surveyor reported we need to schedule a Public Hearing to carry the Assessment for another year for the Brackney Ditch. Joe had talked to Michael and Dave Kolb and is wanting to proceed with the project. Public Hearing has been set for February 23, 2009 @ 1:00 P.M.

PUBLIC COMMENT Brian Patterson mentioned for the best interest of the County is to move the afternoon Commissioners Meeting to 6:00 P.M. to allow citizens to attend meetings.
Tom Wilson said we tried that several years ago and no one attended. Don VonderMeulen doesn’t have anything against evening meetings and would be willing to get it a try.

Tom Wilson motioned to go with the 4th Monday of the Month starting in March for (3) months, March, April and May starting at 6:00 P.M. Eric Roberts seconds. Don VonderMeulen, All in Favor. Motion carried.
John Estridge asked Commissioners there is no money for Economic Development Director Position, if County Council would appropriate the money would Rene’ have a job.
Eric Roberts, language needs to be in there for liability. Brian Patterson, if Rene’ doesn’t sign, will you still sign the agreement and send it to him. Don VonderMeulen has to be agreeable by all parties. This is an issue that needs to be addressed by the Commission.

ADJOURN Tom Wilson motioned to adjourn. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
Present Chris Basista Barry Moorman John Estridge Darrell Smith Sharon Halcomb
Debra Eads Gene Stewart Becky Oglesby Ed Korner Sara Duffy
Scott M McDonough Doug Foster Brent Roberts Bob Brack Joe Gillespie
George Hartman Brian Patterson Carroll Lanning Darrel Kramer
__S/ Eric E Roberts_____________________________ ______________________________________________
Eric E Roberts Eric E Roberts
__S/ Thomas E Wilson___________________________ ______________________________________________
Thomas E Wilson Thomas E Wilson
__S/ Donald M VonderMeulen_____________________ ______________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: __S/ Susan A Jones_______________________
Susan A Jones, Franklin County Auditor

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