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January 5, 2009 meeting minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
January 5, 2009 @ 9:00 A.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Eric E Roberts Thomas E Wilson Don VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Tom Wilson opened the meeting with the Pledge of Allegiance.
WEEKLY REPORT Susan Jones, Auditor reported there is nothing new to report.

2009 YEARLY APPOINTMENTS
Discussed the Yearly appointments with Gene Stewart, after a lengthy discussion, Gene suggested you may want to identify the position you want to be appointed every year. It was decided that the County Attorney, Economic Development Director, Highway Engineer, EMA Director, Veterans Serviced Officer, E‐911 Director and Area Plan Director should be yearly appointments.
COUNTY ATTORNEY ‐ Tom Wilson motioned to appoint Eugene Stewart as County Attorney for 2009. Don VonderMeulen seconds the motion. Eric Roberts, All in Favor. Motion carried.
HIGHWAY ENGINEER – Tom Wilson motioned to appoint George Hartman, as Highway Engineer for 2009. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
AREA PLAN DIRECTOR – Tom Wilson motioned to appoint Larry Franzman, as Area Plan Director for 2009. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
VETERANS SERVICE OFFICER – Tom Wilson motioned to appoint Don Mulvany, as Veterans Service Officer for 2009. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
E‐911 DIRECTOR – Don VonderMeulen motioned to appoint Tracy Lightfield, as E‐911 Director for 2009. Tom Wilson seconds the motion. Eric Roberts, All in Favor. Motion carried.
EMA DIRECTOR – Eric Roberts moved to appoint Ed Hollenbach, as EMA Director for 2009. Tom Wilson seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
WHITEWATER
RIVER ADVISORY
BOARD APPOINTMENTS
The Commissioners Minutes were reviewed when the Whitewater River Advisory Board was appointed and the minutes stated the Advisory Board Members would determine their length for their terms, as the terms are to be staggered. The Board Members will need to be contacted.
SISWD Eric Roberts nominated Don VonderMeulen to the Southeastern Indiana Solid Waste District Board. Don VonderMeulen accepts the appointment. Tom Wilson, All in Favor. Motion carried.
ORGANIZATION OF BOARD OF COMMISSIONERS FOR 2009
PRESIDENT ‐ Don VonderMeulen in favor of Eric Roberts being President and this is in form of a motion. Tom Wilson asked why do we want to change. Don VonderMeulen believes making a change would benefit the citizens of Franklin County. Don VonderMeulen asked if Eric Roberts would serve as President. Eric Roberts said he would be willing to serve. Tom Wilson is willing to serve also. Don VonderMeulen asked Eric will you accept the position of President for 2009. Tom Wilson, was tradition that the senior person serve as President. Eric Roberts seconds Don’s motion. Tom Wilson voted No. Motion carried.
VICE PRESIDENT – Eric Roberts nominated Tom Wilson as Vice President. Tom Wilson seconds Eric’s motion. Don VonderMeulen votes No.
AREAS OF RESPONSIBILITY
ERIC ROBERTS – Highway, Gravel Pit, Court House, North Annex Building
TOM WILSON – Transfer Station/Recycling Center, Government Center, SAC
DON VONDERMEULEN – Old Senior Center Annex, Court Street Annex, Security Center, E‐911/Communications, Senior Citizens/Public Transportation
Eric Roberts motioned to accept the Areas of Responsibility as stated. Don VonderMeulen seconds the motion. Tom Wilson, All in favor. Motion carried.
HIGHWAY ENGINEER REPORT
SNOW HILL COVERED BRIDGE 102 – George Hartman, Highway Engineer reported that George Weaver had presented his price for what it would cost the County for the Right‐of‐Way needed for the relocation of the road for the Snow Hill Covered Bridge 102 Rehabilitation Project. Joe said he still has another Property Owner to talk to (Grubbs Property).
Eric Roberts moved to acquire the Right‐of‐Way from George Weaver for $35,250.00. Don VonderMeulen seconds the motion. Tom Wilson, All in Favor. Motion carried. This is the offer submitted by and discussed with Mr. & Mrs. George Weaver, this is for the property, relocation of grain bin, relocation of electric service, landscaping, capital gains, and labor and materials needed.
BRIDGE INSPECTION – George had presented Invoice from Clark Dietz in the amount of $7,359.00 for services provided for Bridge Inspection. Along with LPA Claim Voucher No. 14 for 80% federal reimbursement in the amount of $5,887.20. The Field Inspection is 65% completed.
Don VonderMeulen makes motion to sign LPA Claim Voucher. Tom Wilson seconds the motion. Eric Roberts, All in Favor. Motion carried.
BLUE CREEK BRIDGE 94 – Joe Gillespie, County Surveyor reported on the Right‐of‐Way for the Blue Creek Bridge 94 Bridge Replacement Project. He has secured 2 of the 3 properties needed to complete the right‐of‐way acquisition for the project. Have been trying to negotiate with Allen and Bolser (contract buyers) for the Currens Property. We’re not getting close to negotiating, there are things they are asking for we can’t go with. The Commissioners asked that Joe contact the property owners to meet in Executive Session.
EXECUTIVE SESSION Joe reported he had contracted the Property Owners and an Executive Session is set for January 12, 2009 @ 8:30 A.M. in the Ms. Hamilton Room for the Purpose of Negotiation of Right‐of‐Way for Blue Creek Bridge 94.
US 52 BRIDGE REPLACLEMENT PROJECT OVER BUTLERS RUN – George presented Letters to the Town of Brookville and Whitewater Canal Trail, Inc. that the Commissioners had requested he write in regards to INDOT moving the bid letter date to a date in 2016. As of right now the plan do not call for a sidewalk or pedestrian space to cross over Butlers Run. Recommending that the Town of Brookville and Whitewater Canal Trail pursue the including of the sidewalk or pedestrian access to the areas adjacent to the bridge improvement project.
Don VonderMeulen makes motion to sign Letters to Tom Cooney, Whitewater Canal Trail and Michael Biltz, Town of Brookville. Tom Wilson seconds the motion. Eric Roberts, All in Favor. Motion carried.
TRANSPORTATION ENHANCEMENT(TE) GRANT FOR WHITEWATER TRAIL – George reported that the TE Grant for the purchase of land for the Whitewater Canal Scenic By‐Way Association had been assigned a DES #. The next step is to review the Agreement between the Board of Commissioners and By‐Way Association.
AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES WITH CLARK DIETZ FOR REX PROJECT – The Commissioners asked George how much time would he have to donate to the REX Project, George said none, has a full schedule with Highway Foreman’s. Had received an Agreement from Clark Dietz for services. Don VonderMeulen doesn’t see a great need night now, but that could change next week. Tom Wilson suggested going with as needed basics. Joe Gillespie said that Mike Farrar had driven the roads to put the agreement together. Was said there is more damages to roads when boring is done that open cuts. Also REX Construction trucks being parks in the ditch lines, causing the ditches to be routed and are filling in. Already have problems with Wesley Chapel Road is starting to undermine.
RECORDER
EXCHANGE MONEY CLAIM Tom Wilson moved to Pay Claim for Recorder (Pam Beneker, Recorder) for Exchange Money. Don VonderMeulen seconds the motion. Eric Roberts, All in Favor. Motion carried.
TAKE HOME VEHICLES Eric Roberts mentioned he had talked to the (3) Foreman’s with being charged for driving their County Foreman’s Truck home. They all agreed.
MINUTES Don VonderMeulen motioned to approve Minutes (December 15, 2008) with the one correction. Eric Roberts seconds the motion. Tom Wilson, All in Favor. Motion carried.
ECONOMIC DEVELOPMENT Economic Development was discussed, John Estridge asked who had attended the meeting in the Economic Development office on December 31, 2008. Don VonderMeulen reported that he and Dennis Kolb had met with Rene Stivers. It was said Eric Roberts had also attended the meeting, which would constitute a quorum, an illegal meeting. Eric said he only stopped in to say goodbye and came in at the end of the meeting, was there for 10 to 15 minutes. Dennis Kolb said he, Don and Rene had met from 11:00 to noon. Eric was there for 10 to 15 minutes. Dennis said it was agreed at the Economic Development Commission Meeting to have the calls forward to another number. Don said they were meeting with Rene to go over his calendar and to set up the phone to forward calls, but could not get it to work. Tried to hook up an answering, could not get that to work either. Don said he had talked to Doug Foster and he had talked to Cleves Connection and was suggested to get in touch with Verizon. Was said it would cost $44.00 for voice mail to be set up, plus $7.00 a month. Don said he could get this set up today.
Comments were made from others in attendance. Scott McDonough asked about the Economic Development Funds that are being held elsewhere. Dennis Kolb asked who would hire the Economic Development Director. Tom Wilson said in his opinion the Commission would make a recommendation to the Commissioners for the Director.  Eric Roberts asked do we want to submit Economic Development Budget as it was presented to Council in 2008 for the 2009 Budget. It was said to add the amount for the website and leave pay, social security, Perf and Insurance. Tom Wilson asked why do we need the funds for Director. Was said 1984‐1 doesn’t mean anything if the department is not funded. Eric said someone needs to be in the office. Don we need a staff person. Dennis we need a full‐time or part‐time staff person. Don said he had met with Rene to discuss what happened at Tuesday’s meeting. There were questions that the Board had wanted answers to, such as what meetings Rene was attending. Dennis Kolb said he cannot speak for the other two members, but need website as soon as possible.  Don VonderMeulen moved we put in an Additional Appropriation for the amount that was submitted for 2009, plus $6,320.00 for Website. Tom Wilson said put in for phone line and website. Eric Roberts said County Council don’t need to give all that is requested. Don VonderMeulen rescinded his motion.
Don VonderMeulen moved to do Additional for $74,820.00. No second was made on this motion.
Don VonderMeulen made motion to submit the 2008 Budget as additional. Eric Roberts seconds the motion. Tom Wilson votes No. Motion carried.
RESOLUTION
2009‐01 EXPRESS APPRECIATION TO DON WILLIAMS
Don VonderMeulen prepared Resolution 2009‐01 to Express Appreciation to Donald H Williams for Board Service to the Area Plan Commission and Board of Zoning Appeals.
Don VonderMeulen motioned to adopt Resolution 2009‐01. Eric Roberts seconds. Tom Wilson, All in Favor. Motion carried.
STATEWIDE WEBGIS GRANT
Had received information that the Indiana Department of Homeland Security is offering each Indiana County up to $14,894 to host framework date on a Web feature Service. This will provide Indiana Homeland Security a common operating picture during an emergency, and will benefit many other government, private sector and public activities. The IndianaMap is a statewide digital map for Indiana. It brings together information from around the state into a single location accessible to everyone. No decision was made at this time.

ADJOURN Tom Wilson motioned to adjourn. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
Others Present: Darrell Smith John Estridge Gene Wilson Robert O Brack Brian Patterson
Stan Monroe Gene Stewart Scott McDonough Dennis Kolb

AYE NAY
__S/ Eric E Roberts_____________________________ ______________________________________________
Eric E Roberts Eric E Roberts
__S/ Thomas E Wilson__________________________ ______________________________________________
Thomas E Wilson Thomas E Wilson
__S/ Donald M VonderMeulen____________________ ______________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: _S/ Susan A Jones_______________________
Susan A Jones, Franklin County Auditor

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