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July 21, 2008 meeting minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
JULY 21, 2008 @ 9:00 A.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Thomas E Wilson Eric E Roberts
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Tom Wilson opened the meeting with the Pledge of Allegiance.
HIGHWAY ENGINEERS
WEEKLY REPORT
JOHNSON FORK BRIDGE 100 ‐ George Hartman, Highway Engineer reported that Milestone Contractors had work at the project site to compete the remaining work items, except placing some straw, for the Johnson Fork Road Bridge 100, Bridge Replacement Project. Had placed #53 stone on the four corners of the bridge at the abutments/wingwalls to provide a level surface. John Graf of Howard J Barth & Associates will be delivering the Closeout Papers for the Commissioners approval and signatures. George had also re‐faxed the $2,500.00 invoice to Milestone for reimbursement of damages, was told it would be paid.
PIPE CREEK BRIDGE 48 – George reported that Kevin Loiselle of Clark Dietz had submitted the Permit Application for Construction in a Floodway to DNR, for the Pipe Creek Bridge 48 Rehabilitation Project. Public Notices have been sent to adjacent property owners. There is a 21‐day waiting period, after that time then DNR will submit the Form N4. Kevin will also be presenting the Memorandum of Agreement for Commissioners Approval and Signatures.
RAILFENCE BRIDGE 110 & 111 – It was also reported that INDOT’s Selection Review Committee approved the Commissioners Consultant selection proceedings for the Railfence Bridge 110 & 111 Bridge Placement Project. We were notified to begin negotiating a contract with Consultant Clark Dietz. George had spoken to Kevin Loiselle and a contract will be prepared and sent to INDOT for review. Had also provided the project cost information that was included in the spread sheet prepared by INDOT for our 2‐year Interest Free Loan.
STORM DAMAGE ON COUNTY ROADS – George reported that Brandi Fischvogt of the INDOT Seymour District had requested the names of the County Roads that were damaged by the recent storms. George has given her the information on the four roads that were discussed with Ed Hollenbach, EMA Director and FEMA Representatives. These roads are Levee, Wolf Creek, Harvey Branch and Stone Church Roads. A meeting has been set for today, July 21st @ 10:00 A.M. with Rosemary Peterson with FEMA to go over the Flood Damaged Roads.
BIG CEDAR ROAD CULVERT REPLACEMENT – George reported that Chester Ball, District One Road Foreman had tried to reopen a concrete box culvert on Big Cedar Roads approximately 660 feet north of U.S. 52, and cannot clear the blockage. The existing culvert is too small and narrow for good drainage. John Shipley with Verizon had requested a letter notifying them that their company must relocate their cable. Trees close to the roadway and their roots have gone around their cable is compounding problems. The adjacent property owner has given permission to proceed with the project.
IMI CONCRETE ‐ Eddie Moster of IMI Concrete has faxed George a letter letting the County know that with the high prices for oil for asphalt materials, that concrete is now cheaper that asphalt. There was discussion, but feelings are asphalt is better than concrete. There have been concrete roads put in for a subdivision, as they are holding up, but there are groves put into the road surface for the concrete to expand. This leaves high places in the road for the snow plows to catch.
STATELINE ROAD UTILITY AGREEMENT – George reported he and Chester had met with Rodney Robertson of Whitewater Valley REMC at the site of the proposed boring of Stateline Road that is to provide electric service to a new home on Wednesday, July 16th. Chester had signed the application for installation with a 5 foot depth, encased in conduit, with utility markers on both ends of the road bore.
REX PIPELINE OBSERVATION – George had spoken to Mike Farrar and Brent Roberts regarding Professional Engineering Services for the REX Pipeline that is going through Franklin County, crossing roadways and streams. George had also asked about the possibility of them reviewing the plans and do inspections to make sure pipe is laid correctly and roadways and stream banks are put back into place.
WEEKLY
REPORT Susan Jones, Auditor reported that the Treasurer’s Office is posting advanced payments and collecting files for the lender codes. After they are done we then can start printing tax statements.
CLAIMS Tom Wilson reported that there were two claims that were missed and needed to be paid, they are for Gateway Pipe and Power Plan. These claims will be advertised with the August Claims.
Tom Wilson made motion to pay the (2) claims and be advertised with the next set of claims. Eric Roberts seconds. Motion carried.
2009 EMS
CONTRACT The 2009 EMS Contract had been given to the Board of Commissioners for approval. There are a few changes in the Contract such as a 2‐year contract instead of 1‐year, wanting the County to pay the full wages for the EMS Secretary. Eric has concern with the ALS in 2009 and 2010, they will need to clarify. Requested amount is $75,000.00.
Tom Wilson made motion to accept the contract after Budget Hearings, pending County Council decision on the Secretary’s Salary and Contract amount. Eric Roberts seconds. Motion carried.
TREASURER’S
REPORT Eric Roberts moved to acknowledge the Treasurer’s Report for June 2008. Tom Wilson seconds. Motion carried.
PUBLIC TRANSPORTATION
2ND QUARTER REIMBURSEMENT
Eric Roberts moved that Tom Wilson sign the Quarterly Report for Public Transportation. Tom Wilson seconds. Motion carried.
MINUTES Tom Wilson motioned to approve the Minutes of July 14, 2008, with correction of 24‐inch pipe instead of 42‐inch pipe. Eric Roberts seconds. Motion carried.
METAMORA REGIONAL
SEWER DISTRICT
Michael Moore, President of the Metamora Regional Sewer District reported that out of the 207 Customers – 86 of them have delinquencies. 63 of the customers owe a total of $43,000.00, some of this is the hook‐up fees, 23 of the customers owe less than $100.00. There are 30 people who have not yet hooked up. We have filed 32‐Sewer Liens with the County and have 11‐Lawsuits filed. Mr. Moore reported that they had made their last payment by using funds designated for other things. He has concerns not having enough revenue to make the payment of $47,000.00 that is due in January 2009. We have been charging a 10% late fee since January. If we don’t have enough to make the payment, an assessment will be made and there will be a possible rate increase to make the payments. This will hurt the ones that have been making their payments. Mr. Moore is asking if the County could lend them the funds to make the payment. The Board has been discussing other means to generate revenue, such as a raffle or collecting a $1.00 a car at Canal Days. Mr. Moore was told he would need to talk to the State Board of Accounts, if this can be done.
LOAN FOR NEW
PHONE SYSTEM
Eric Roberts reported he had contacted FCN Bank, MainSource Bank and Bath State Bank for financing the New Phone System. He had received one letter and is waiting on the other two.
RESERVOIR HILL
ROAD SEPTIC ISSUE
Joe Meier had reported that the Health Department is urging the County to make contact with the Town of Brookville to expand their sewer lines and this would correct some of the problems that are occurring on Reservoir Hill Road.
COURTHOUSE
RENOVATION
UPDATE Eric Roberts reported the County had received a credit for the installation of the chiller lines that needed to be run in the basement in the amount of $14,077.80. But had received a change order for by‐pass valves in the amount of $5,433.47, Eric feels this was a design flaw and should be paid by Oberlies. The elevator is up and running. There are still some issues with the air conditioning that need to be addressed.
EMERGENCY CONSERVATION
ASSISTANCE PROGRAM
There is also a program called Emergency Conservation Assistance Program through the Indiana State Department of Agriculture and the Franklin County Soil and Water Conservation. This program is for private property owners in Franklin who have damages to their property from the recent storms. The Soil & Water Conservation Office has until Friday, July 25th @ 4:00 P.M. to send in the application for relief.
ADJOURN Tom Wilson motioned to adjourn. Eric Roberts seconds. Motion carried.
Others Present: John Estridge Michael Moore Scott McDonough George Hartman
AYE NAY
____________________________________________ ______________________________________________
Thomas E Wilson Thomas E Wilson
____________________________________________ ______________________________________________
Eric E Roberts Eric E Roberts
____________________________________________ ______________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: _____________________________________
Susan A Jones, Franklin County Auditor

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