Monday, November 30th, 2020

June 16, 2008 meeting minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
JUNE 16, 2008 @ 9:00 A.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Thomas E Wilson Eric E Roberts Donald M VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Tom Wilson opened the meeting with the Pledge of Allegiance.
WEEKLY
REPORT Susan Jones, Auditor reported we had received the Rates for 2007/2008 Taxes, along with the 2008 Budget Order on Friday, June 13, 2008. The Rates are to be advertised (3) times, June 18th being the first.
SIRPC Susan Craig, of Southeastern Indiana Regional Planning Commission (SIRPC) updated Commissioners on Projects they had they had been involved in with Franklin County in submitting Grant Applications for Grant Funding. They are now offering a new service called Foreclosure Preventive Courses having credit counseling available. Staff has also putting on a Homeowners Workshop through the 1st Time Homeowners Program. Staff has also worked on the HAZARD Mitigation Plan for Franklin County is now being reviewed. A Group that had assisted SIRPC in working on the Plan had applied $60,000 ‐ $70,000 for Grant Funding to work on these plans for Franklin County and other Counties in the District.
ANDERSONVILLE
PLANNING GRANT
Susan Craig also reported that they have been working on the Planning Grant Application for Andersonville in providing grant funding to address the study of wastewater, water and drainage in the unincorporated area of Andersonville. It has been difficult in getting all required paper work together. Last year the Commissioners had passed a Resolution for Matching Funds on September 2007 and committed $5,556.00 for local funding. The Engineering Firm had been selected. Tom Wilson asked when they do the study, if only waste water needs to be addressed, can we just do that. Susan replied that would be up to the Commissioners and the Community. Tom said the Community is split. Susan said that has been an issue in obtaining information. Eric Roberts said he had received a letter regarding wastewater in Metamora. It would have been nice if this was addressed with the septic issue. Don VonderMeulen asked if the Planning Study is collecting data and will these be more Public Hearings. Susan said yes, there would be more public hearings.
Tom Wilson made motion to sign Letter of Support for the Andersonville Planning Grant. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
Don VonderMeulen made motion that Tom Wilson sign an updated Resolution. Eric Roberts seconds the motion. Tom Wilson, All in Favor. Motion carried.
Susan Craig also added she needs a Letter from the Chief Financial Officer (County Auditor). Eric Roberts we need to speak to Council before letter can be signed.
Don VonderMeulen made motion authorizing Tom Wilson to sign Grant Application. Eric Roberts seconds the motion. Tom Wilson, All in Favor. Motion carried.
IT
MANAGER The Board of Commissioners received a Letter from DLGF asking for Identification of IT Manager for Property Upload and Verification System. This individual will be the primary contact for the DLGF and County to manage the additional accounts and logs that will be needed to access these upcoming enhancements.
It was asked if someone in the Auditor’s Office could do this. Susan Jones, said that this would be something that would need to be discussed with the Staff, no one in the office is a, IT Manager. Susan said she would need to get back with the Commissioners.
AREA PLAN
CAR Larry Franzman, Area Plan Director reported that Charlie Schoettelkotte, Building Inspector in the Area Plan Office would like to work on a part‐time basis from working full time. He can only make a certain amount of money and draw Social Security Benefits. Larry is requesting to use funding ($10,800) for the Building Inspector Salary to purchase a car. Larry had checked on prices and Jim True Ford had a rental car with 32,175 miles for $10,600.00. Larry is requesting approval from the Commissioners. Tom Wilson said he approves, if they can wait a week for County Council Approval.
Don VonderMeulen made motion authorizing Larry Franzman’s Office to purchase the vehicle from Jim True Ford, pending County Council approval. Eric Roberts seconds. Tom Wilson, All in Favor. Motion carried.
HIGHWAY
ENGINEER REPORT
MID ROAD BRIDGE 71 ‐ George Hartman, Highway Engineer reported that there has been delay on working on the bridge because of the rainy weather and high water. Concrete was placed for the four wing walls and foundations. Work is continues placing reinforcement steel and forms for end walls and junctions where the precast concrete blocks for the wing walls meeting the railroad tank shell cars. George had meet with Duke Energy last Thursday as they have a three phase service line with poles along the north side of Mid Road. One of poles need to be relocated and they has been delayed because of damage to their service truck. The pole needs to be moved before the guard rail can be installed.
JOHNSON FORK BRIDGE 100 – George reported a Final Field Inspection meeting had been scheduled for Wednesday, June 18th @ 9:30 A.M. at the Johnson Fork Bridge 100 project site. George also presented a copy of an invoice faxed to Milestone Contractors in the amount of $2,500.00 for damages north and south ends of the project, beyond the project limits. George is asking if reimbursement had been made to the County. It was checked out at both the Highway Department and Auditor’s Office, nothing was receipted in the Highway Fund nor Cum Bridge Fund.
FAIRFIELD CAUSEWAY BRIDGE 144 ‐ George also reported that the inspection is scheduled for this week on Wednesday, June 18th and 19th for the 2008 Statewide Indiana Pin and Hanger Inspection. The bridge will be closed on the east bound land during the inspection between 7:30 A.M. and 7:30 P.M. There will be flaggers directing traffic. Weis, Janney, Estner Associates, Inc. will be performing the inspection.
PIPE CREEK BRIDGE 48 – George spoke to Kevin Loiselle, Consultant regarding the Publication of Public Notice that had been discussed. The Federal Highway Administration must send a letter issuing a finding of Adverse Effect before the Public Notice can be advertised. Kevin will also provide the Auditor’s Office the required documents for public inspection.
ENOCHSBURG COVERED BRIDGE 73 – George reported that he had talked to Steve Flores of INDOT and that they are needing the contract documents from Jim Barker of J A Barker Engineering, Inc., Consultant for the bridge rehabilitation project. George had talked to Barker’s Office and had received confirmation that all required documents had been submitted to INDOT for the October 1, 2008 Bid Letting.
PIPE CREEK LOW WATER CROSSING BU‐1901 – It was reported that a large V shaped crack appeared on the east end of the concrete slab. George had talked to the District Two Foreman. Don VonderMeulen said he will talk to Brian.
US 52 BRIDGE REPLACEMENT OVER BUTLERS RUN (INDOT PROJECT) – George reported that another Preliminary Field Check Meeting at the Project site will be recommended if INDOT decides to add the bridge walk. INDOT had received letters requesting the bridge walk from the Board of Commissioners, Town of Brookville, Whitewater Canal Trail, Inc. and Mick Wilz, specify the need for the bridge walk to link the trail to the Town of Brookville. Additional Right‐of‐Way would be required, which would affect the Pizza King Property and private property south of US 52. It will not affect the maintenance of traffic on the North Side.
WOLF CREEK ROAD SLIDE AREA – George visited the slide area on Tuesday, June 10th and spoke to Brian Defossett, District Two Foreman the day before to let him know of the concern with the roadway sliding. George had recommended to Brian to place warning signs at the slide area. George is recommending the installation of a French drain along with additional culverts. Soil Borings would be needed to determine the type of soil to properly stabilize the area. George will get a cost estimate next week. Don VonderMeulen has concerns with the Highway Employees working on putting up signs for the sign project and it being asphalt season to get these repairs done.
LEVY ROAD – Don VonderMeulen and Brian had visited Levy Road, a large island had formed. Don asked George if he could check out the possibility of getting help with FEMA Funds to correct. George said Don would need to get with Ed Hollenbach, EMA Director.
TRAFFIC STUDY – SIRPC is scheduled to do a Traffic Study for all Franklin County Roads this year. Railfence Road is in need of a traffic study done for setting the speed limit during the construction of the new bridge. Brian Patterson asked what kind of traffic study is being done. It’s a vehicle count and speed study. Brian reported they are needing an up to date traffic study for the Comprehensive Plan.
SNOW HILL COVERED BRIDGE 102 – John Cookendorfer asked what is going on with the Snow Hill Covered Bridge Project, he had heard we were getting ready to lose the funding. George reported we had met with Joe Jarzen several months ago. Don VonderMeulen said they had asked Kevin Loiselle to look at different options and is to be bringing them back to the Commissioners. Looking to do some improvements to the bridge and looking at the possibility of putting a new bridge upstream of the covered bridge. George reported that the Quarterly Reports are due to INDOT at the end of the month. Joe will need to address the Right‐of‐Way Issue. John Estridge said wasn’t this all discussed before and a Public Hearing was held, have the people changed their minds. Don VonderMeulen said this is a problem, what people want in the future.
TREASURER’S
REPORT Tom Wilson acknowledges the Treasurer’s Report dated May 2008. Eric Roberts seconded the motion. Don VonderMeulen, All in Favor. Motion carried.
ECONOMIC
DEVELOPMENT
CLASS Don VonderMeulen presented information he had received from an Economic Development Class he had attended. He reported if we want to be successful in Economic Development we need to work together. Don said he had talked to Rick Hall of Barnes & Thornburg and he had recommended that one of their attorney’s talk to Gene Stewart and then Gene can recommend what direction to go. Brian Patterson asked when the Commissioners were going to set up a new Commission. Tom said he will be getting with County Council next week.
ANNUAL REPORT
CONGRESSIONAL
SCHOOL INTEREST
Eric Roberts moved to sign the Annual Report for Congressional School Interest to be sent to the State Auditor’s Office and State of Indiana Superintendent of Education. Tom Wilson seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
RESCINDING OF
GRANT APPLICATION
Scott McDonough asked why are we letting the grant funding go back to Lawrenceburg, was with the understanding that we had 30‐days. The City of Lawrenceburg had requested a letter rescinding the application. Rene Stivers had presented a copy of the letter written by the Franklin County Economic Development and signed by Rene Stivers. Scott McDonough, Brian Patterson, Stanley Monroe, and Bill Schirmer gave their opinion on the issue.
PAYROLL Eric Roberts moved to approve the Payroll. Tom Wilson seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
MINUTES Eric Roberts moved to accept the Minutes of June 2, 2008 and June 9, 2009. Tom Wilson seconded the motion. Motion carried.
ADJOURN Tom Wilson motioned to adjourn. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
Others Present: John Cookendorfer Bill Schirmer Larry Franzman Susan Craig Scott M McDonough
Stanley Monroe Eugene L Copes John Estridge Seth T Whitecotton George Hartman
AYE NAY
______________________________________________ _________________________________________________
Thomas E Wilson Thomas E Wilson
______________________________________________ _________________________________________________
Eric E Roberts Eric E Roberts
______________________________________________ _________________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: _______________________________________
Susan A Jones, Franklin County Auditor

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