Saturday, November 28th, 2020

June 9, 2008 meeting minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
JUNE 9, 2008 @ 9:00 A.M.
Those Present: County Commissioners: Thomas E Wilson Eric E Roberts Donald M VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Tom Wilson opened the meeting with the Pledge of Allegiance in the 2nd Floor Commissioners/Council Meeting Room.
WEEKLY
REPORT Susan Jones, Auditor reported we have not yet received rates from the DLGF. Sharon Halcomb, Assessor reported her Office is working on 2008 pay 2009 tax information.
LOCAL DISASTER
EMERGENCY
DECLARATION The Franklin County Board of Commissioners along with Ed Hollenbach, EMA Director and Dale Maxie, County Sheriff declared Franklin County a Local Disaster Emergency for Tuesday, June 3, 2008 through Wednesday, June 5, 2008. The Emergency was then continued through Sunday, June 8, 2008. Franklin County has been impacted by or is immediately threatened by Severe Weather throughout the County. Clearing of roadways, and assisting Utilities in restoring power to Franklin County Residents.
UTILITY
CLAIMS Tom Wilson made motion to approve the Utility Claims (June 9, 2008). Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
DNR/REX
PUBLIC HEARING
Eric Roberts mentioned the DNR Public Hearing Wednesday, June 11, 2008 with REX. Gene Stewart had talked to Pete King’s Office regarding the issue. REX had received FERC Approval, if that’s the case, then this may be a dead issue. Gene said is not sure what is going to happen. Joe Gillespie, County Surveyor gave the Board of Commissioners a stack of termination notices. Joe reported there is a rule listed that they site, rule of licensing says they must conform it to. Gene had asked Eric if he had read FERC’s Approval, he had not. Gene will get the Commissioners a copy of the FERC Ruling. Gene feels that there were a lot of things ignored, when the approval was given, making appeals available.
CLERK’S
REPORT Tom Wilson acknowledges the Clerk’s Report (May 2008). Eric Roberts seconds. Don VonderMeulen, All in Favor. Motion carried.
COURTHOUSE
REPORT Eric Roberts reported that the ceiling in the Judge’s Office had fell in. The County had received a Change Order Request Form from Bruns‐Gutzwiller in the amount of $721.53 for labor ($585.000) and materials ($42.42) plus markup ($94.11). Eric asked, where is the responsibility and warranty on this project? This was looked at and it was loose, why did it not been brought to someone’s attention. Eric would like for the rest of the ceilings to be inspected. The Air Conditioning is still not up and running.
HIGHWAY ENGINEERS
WEEKLY REPORT
MID ROAD BRIDGE 71 – George Hartman, Highway Engineer reported the Contractor had completed removal of the existing bridge. He had loaded the deck, beams and guard rail on a trailer and was hauled to the County’s storage area. He had also completed excavation and placed the two railroad tank shell cars for the bridge replacement. Rain had delayed work in construction of the forms for the end walls and wingwalls. The orders have been placed for the reinforcing steel and delivery of the bridge rail and guard rail installation.
RAILFENCE BRIDGE 110 – George had also reported that Bob Winslow of INDOT had called regarding the RFP Selection Rating Forms and RFP Scoring Tabulation Sheets. He had reviewed the information and found some errors that need correction. He had offered to mail the packet back to us for corrections or he said he could make the corrections for us. The corrections will not change the firm that had been selected, therefore to save time; George had told him to make the necessary corrections.
PIPECREEK BRIDGE 48 – George had met with Kevin Loiselle of Clark‐Dietz Engineers to discuss the project. A letter dated May 29, 2008 was sent to Michael Wiggers of Geotechnical Engineer with Earth Explorations regarding the proposed Class II Rip Rap for the Slope at the Southwest Wingwall and the West Abutment. It was also recommended to use a Gabion Wall along the East Slope without using impervious geotextile. The revetment riprap base and backfill and drainage pipe are recommended. Following the signing of the Effect Finding by the FHWA. A Public Notice can now be advertised in the paper, to be advertised for one week. The public notice as given to John Estridge for advertisement, George will let him know week to advertise. The Memorandum of Agreement is being prepared for signatures by the Board of Commissioners, DNR – State Historical Preservation and FHWA after the 30‐Day waiting period. George also presented a Supplemental Agreement No. 1 for Additional Fee Increase of $25,000.00 for increased cost on Bridge 48 Bridge Inspection, Design and Environmental Review. Don VonderMeulen asked George if this increase is in line. George said possibly yes. Tom Wilson asked what the savings would be from doing the concrete decking to steel grid decking. George replied a savings of $60,000.00 ‐ $70,000.00. In the long run it will save the County Money on maintenance. $200,000.00 in Federal Aid Funding was transferred from Railfence Bridge 110. The total fee not to exceed is revised from $120,750.00 to $145,950.00 for Engineering Services. We are looking at a March letting with a Spring Construction date. The Memorandum of Agreement should be available for Approval and Signatures in July 2008.
Tom Wilson made motion to sign Supplemental Agreement #1; this is what we have been pushing for all along for a Steel Grid Deck. Don VonderMeulen seconds the motion. Eric Roberts, All in Favor. Motion carried.
JOHNSON FORK BRIDGE 100 – George had reported that he had spoke to John Graf, of Howard J Barth & Associates and the Contractor had completed the additional work as required at the final inspection last fall. The Contractor had asked that we check the bridge conditions and determine if everything is acceptable. The Commissioners will have to sign to accept the completed project. Eric Roberts had asked that George set up a meeting at the bridge site with John Graf and Chester Ball and himself if available to inspect the bridge.
BRIDGE INSPECTION PHASE I (2006) – George had presented the Final Bridge Inspection Report Books (8 Copies). This completes the Phase I Inspection, except for the Fracture Critical Inspection on the Fairfield Causeway Bridge 144 and this is scheduled for June 18th & 19th.
NEW PHONE
SYSTEM Eric Roberts reported that the Phase II of the Installation of the new Phone System in the Courthouse, (if approval is given) which cost approximately $9,000.00, could possibly be reimbursed by 4‐D Child Support Funds. Marlene Flaspohler, County Clerk have given Eric some paper work that $1,400.00 could be reimbursed back to the County.
MAIN STREET
BICENTENNIAL
CELEBRATION On Friday, June 20, 2008 @ 2:00 P.M. several of the streets in Brookville around the Courthouse will have restricted parking or be closed. Main Street will also be closed at 2:00 P.M. in order to build a stage for the Live Bank that will be performing that evening for the Main Street Bicentennial Celebration. It was said FCN Bank will be closing early. The Employees of the Courthouse are requesting that the Courthouse be closed due to the setting up of booths around the Courthouse and because of the Street Closings. Dale Maxie, County Sheriff reported they will be meeting on Wednesday June 11th to discuss traffic and street closings. The Parade on June 28th is due to be 3 hours long.
Eric Roberts moved that County Offices be closed and employees be released at 1:00 P.M. on June 20, 2008, due to street closing for the Bicentennial Celebration. This includes Courthouse, Government Center, Highway, and Transfer Station. Excluded are the Sheriff’s Department and E‐911. Don VonderMeulen seconds the motion. Tom Wilson, All in Favor. Motion carried.
HARRY
GRAVES Don VonderMeulen made motion that all communication with Harry Graves be in written form, from now until we change it.
Harry Graves asked if they will be answered, as they have not been in the past and you were given the question in writing. Eric Roberts and Tom Wilson disagree with Don’s motion and motion was not seconded. Motion fails.
It was asked what you are going to talk about. Harry replied, use of County Funds.
Don VonderMeulen made motion to give three minutes to Harry Graves to speak. Eric Roberts suggest five minutes. Tom Wilson, Harry has five minutes.
Harry Graves presented to the Board of Commissioners a packet of documents dated June 9, 2008. Enclosed Copies of: A) Application for Grant to Lawrenceburg. B) Memorandum of Agreement with James R Stivers and County. C) (2) Indiana Business Entity Report Filing with State, one signed and the other unsigned. D) (4) Invoices from J McMillian. E) IC 5‐4 Officers oaths & Bonds F) IC 36‐2‐2‐17 Audit of Accounts G) IC 5‐11‐1‐9.5 Grounds for Examination H) IC 36‐1‐14 Donations I) IC 5‐1‐10‐1.6 Requirements for issuance of Warrant or Check by Fiscal Officer. J) Budget Proposal for Franklin County Economic Development for 2008. K) Parties whom knew Franklin County Economic Development Corporation was a “Private” Corporation not a “Commission”. Gene Stewart Produced Articles of Incorporation and Original By‐Laws. James R Stivers Lois Clark William Thompson ‐ Incorporators Judd McMillian amended By‐Laws & other work E‐Mails to Board of Directors Board of Directors received information from . McMillian Give directions to President & Director James R. Stivers. On the documents presented Harry has circled wording that is conflicting.
Eric Roberts asked Auditor, if you see anything wrong with Economic Development Claims. Auditor, Cannot answer at this time.
It was said that Agreement was made between Bob Brack and Butch Williams that if no jobs are brought to Franklin county that the Economic Development Budget, not be funded.
LIBRARY BOARD
RE‐APPOINTMENT
Don VonderMeulen made motion to Re‐Appoint Gay Worth to the Library Board. Eric Roberts seconds the motion. Tom Wilson, All in Favor. Motion carried.
RECESS Tom Wilson made motion to recess until 5:00 P.M.(to meet with Economic Development Corporation). Don VonderMeulen seconds the motion. Eric Roberts, All in Favor. Motion carried.
5:00 P.M. Tom Wilson moved that the Commissioners Meeting is now back in session.
There was confusion with the meeting, the Economic Development Corporation meet in Executive Session at 5:00 P.M. and then came to the Commissioners Meeting. They then opened there meeting and proceeded. The Economic Development Corporation proceeded with their meeting with the approving of Minutes and Claims. Director’s Report was given by Rene Stivers. It was said that the City Manager of Lawrenceburg Tom Stidell asked that they rescind their Grant Application of $875,000.00 for the purpose of purchasing the 49.5 acres for an Industrial Park. Franklin County should get together and re‐submit their application next year. There was more discussion on the Grant and Legality, if Grant Funds are received and not used on the Property that there is an Option to Purchase, this is where the legality come into play. The Economic Development Corporations Meeting was adjourned. Members left.
Tom Wilson – Gene Stewart talked to Bill Cunningham and his impression, if this did not go through, we can re‐apply next year. His impression, would be dealt with as everyone else’s. Jeff Franks talked about jobs and the need for jobs. Asked why Franklin County is the only one that does not have a website to advertise land for Economic Development. Franks stated that our Fore Fathers zoned ground industrial years ago. It is not going to take 49 acres to get a Honda, it going to take 700‐800 acres. There is between 700‐800 acres zoned industrial along State Road 101 right know, that is ready to go, except for gas and that should be in later this year. Was asked why was the 49 acres better that the 800 acres that is zoned industrial. Don VonderMeulen –
Commissioners don’t make decision of that type, we have the Economic Development Board of make these decision, have been to a lot of these meetings and they have discussed these same issues. Chris Hensley a resident of Franklin County, and laid off from Visteon, tried to get a Franklin County Website going, but had not interest or response from the businesses around town. He is now working out of town. Brian Bauman – asked Don, you go to these meetings, you know what they say and you support their decision. Wanting to know what happened in these meetings. Harry Graves still wants to know what happened to the Interlocal Agreement and by what authority. John Estridge asked Tom Wilson what his reasoning was for not signing the Agreement. Tom Wilson said they wanted him to concede and reconsider. Tom was wanting them to look at a different piece of property and resubmit the application. Will need to get our ducks in a row. Tom wants to form a Commission to code, would be tied to the County. Need to go to County Council for appointment according to code. Eric Roberts – No comment at this time. Paul Allen – has a problem with Private Corporation, he had called the Attorney General’s Office. He said he will be petitioning the Franklin Circuit Court to impeach Eric Roberts and Don VonderMeulen for this illegal activities and also Jud McMillin for his association with this organization. Council would need to cut their funding.
ADJOURN Tom Wilson motioned to adjourn. Eric Roberts seconds the motion. Motion Carried.
OTHERS PRESENT
9:00 A.M.: Sharon Halcomb Stanley Monroe John Cookendorfer John Estridge Gene Stewart
Bill Schirmer Harry Graves Scott M McDonough Edward Hundley George Hartman
Seth T Whitecotton Marty Hon
5:00 P.M.: Seth T Whitecotton Dennis Kolb Brian Patterson John Cookendorfer Harold Hofer
Bill Schirmer Cassie Schirmer Annie Hofer Mike Wilson Jerry Harnishfeger
Harold Gies Eugene L Copes Gene Wilson Ken Doerflein Melvin P Allen
Ed D Donald R Smith Stanley Monroe Jeff Jones John Estridge
Jeff Franks Chris Hensley Brian Bauman Kate Greene Jim Suhre
Harry Graves Lois E Clark Jud McMillin J. R. Stivers Gene Stewart
Bill Thompson Gordon Ramsey
AYE NAY
_________________________________________________ __________________________________________________
Thomas E Wilson Thomas E Wilson
_________________________________________________ __________________________________________________
Eric E Roberts Eric E Roberts
_________________________________________________ __________________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: __________________________________________
Susan A Jones, Franklin County Auditor

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