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November 10, 2008 meeting minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
November 10, 2008 @ 9:00 A.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Thomas E Wilson Eric E Roberts Don VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Tom Wilson opened the meeting with the Pledge of Allegiance.
MINUTES Eric Roberts moved we approve the Minutes of November 3, 2008. Tom Wilson seconds. Don VonderMeulen, All in Favor. Motion carried.
Tom Wilson made motion to sign the August 11, 2008 and August 14, 2008 Executive Session Minutes. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
UTILITY
CLAIMS Tom Wilson moved to approve the Utility Claims dated November 10, 2008. Eric Roberts seconds. Don VonderMeulen, All in Favor. Motion carried.
CLAIMS NOT APPROVED
SEPTEMBER 9. 2008
Eric Roberts moved to approve the (2) Claims Jay Shullman and Blust Motors, that were not approved on September 9th. Don VonderMeulen seconds the motion. Tom Wilson, All in Favor. Motion carried.
ETC
CELL PHONE
PROPOSAL Don VonderMeulen made motion to go with ETC for the County’s Cell Phones. Eric Roberts seconds the motion. Tom Wilson, All in Favor. Motion carried.
SIEOC BOARD
APPOINTMENT
Received Letter from Southeastern Indiana Economic Opportunity Corporation (SIEOC) stating Kathy Placke who was appointed as Commissioners Representative to the Board had resigned and is need of an appointment to the Board. It had been suggested by Ron Rychener, SIEOC legal representative that the Commissioners might appoint Tom Cooney. The Board of Commissioners are requesting a Resume for Board Appointments. An advertisement will be put in the paper for all Board Appointments for the upcoming year.
DAMAGES DONE
TO VERIZON
PHONE LINES Gene Stewart recommended to the Board of Commissioners that the Highway Employees check out these claims. Right now they are not pursuing, but in the future they may. Eric Roberts said he had asked for all claims and will be meeting with Mark Ennis of Bliss McKnight this next week.
TRANSPORTATION
ENHANCEMENT GRANT
FOR WHITEWATER VALLEY
REGIONAL INTERPRETIVE PARK
Don VonderMeulen reported that the County had been awarded a Transportation Enhancement (TE) Grant for the Whitewater Valley Regional Interpretive Park in the amount of $689,600. Don VonderMeulen motioned that Candy Yarcak be the County representative for the grant. Tom Wilson asked were are the matching funds coming from, is money in place. Don reported there is a commitment from FCN Bank ($831,000.), Steve & Shirley Beyer ($30,000.), and Harold & Lyn McNeely (32,000.). Asked how the property would be listed. Don reported in the name of Whitewater Canal Byway Association, they have applied for a 501(c)3, but it had not yet been approved. Gene Stewart reviewed the Grant Application and said the County would have no obligation for funding. There was no second to Don’s earlier motion. Eric Roberts moved to nominate Don VonderMeulen as the contact person for the grant. Tom Wilson seconds. Motion carried. Don reported that the Committee meets every 3rd Wednesday of the month, the next meeting November 19th at 6:30 P.M. at the Hearthstone.
ETC CELL PHONE
PROPOSAL Doug Foster of ETC asked if the Commissioners had made a decision on ETC’s Cell Phone Proposal. Eric Roberts said yes it had been agreed to proceed with ETC. Doug said the next step is to get existing phone numbers and who they are assigned to and what model phone they are wanting. Eric asked if we could keep the existing phones, several had just received new phones. Doug said could possible pro‐rate if a new phone isn’t taken now.
HIGHWAY ENGINEER
WEEKLY REPORT
RAILFENCE ROAD BRIDGE 110 & 111 – George Hartman, Highway Engineer reported that the Pre‐Construction Conference was held this past Thursday, November 6th. There was discussion concerning the Utilities that need to be moved to construct the new bridge and roadway. John Shipley of Verizon must submit a final plan for proposed location of their cable. This could cause some problems with some of the contractor’s early construction since it may take 2 months, more or less to relocate. Rush Shelby Energy did not attend the meeting as they must relocate their overhead lines, after the right‐of‐way is cleared. INDOT has not issued the Notice to Proceed to McAlister Excavating to begin their work. George reported it had also been discovered that Barth & Associates had not put allowance in their plan to include maintenance of traffic since Railfence Road will be closed to all traffic during construction. Harvey Branch Road is one of the detour roads and there will be realignment of this road at its intersection with Railfence Road. McAlister asked if a change order for maintenance of traffic can be submitted for approximately $54,287.43 and Franklin County share would be $10,857.55. George has recommended that Harvey Branch Road be closed for a limited time during the realignment construction.
Don VonderMeulen motioned to sign letter for Relocation of Utility so no delay will be in the project. Tom Wilson seconds the motion. Eric Roberts, All in Favor. Motion carried. The Commissioners also opted to close Harvey Branch Road during the realignment of the intersection of Harvey Branch and Railfence Roads.
STONE CHURCH ROAD SLOPE STABILIZATION PROJECT ‐ George reported that the Office of the US Department of Agriculture, Natural Resource Conservation Services is requesting Franklin County move forward with the Stone Church Road Slope Stabilization Project. George had presented Plan Specification for the Project and Bids be due on November 17th and be opened at 10:00 A.M.
Don VonderMeulen motioned to approve the Stone Church Road Slope Stabilization Plans. Eric Roberts seconded. Tom Wilson, All in Favor. Motion carried.
WOLF CREEK ROADWAY STABILIZATION PROJECT – George reported that the Contractor had started work on Wednesday, November 11th. The French drain and upslope precast concrete rock wall is completed on the east end of the project.
SIGN REPLACEMENT PROJECT – George had presented and reviewed plan sheets and spread sheets for signs replaced in Metamora Township. An INDOT Official will inspect various sites with the documentation to confirm the signage replacement to allow them to complete their field inspection.
INDOT RIGHT‐OF‐WAY MEETING – George also reported that on Thursday, November 13th at 10:00 A.M. in Seymour there will be meeting regarding Right‐of‐Way Land Acquisition and answer questions. It has been recommended that someone from Franklin County attend.
REX Don VonderMeulen reported that a couple of weeks ago it had been suggested that the County Park be left open for REX Employees to park their campers during construction of the Pipeline. Don had been in contact with the County Park and REX. The requirement for camping for REX Employees is to have septic hookups and 50 amp service for electric. The County Park does now have the septic hookup needed.
ECONOMIC
DEVELOPMENT
EDUCATIONAL
MEETING Brian Patterson reported that there is an Economic Development Education Meeting scheduled on December 2, 2008 @ 7:00 P.M. in the Large Meeting Room at the Franklin County Government Center. Brian Patterson and Rene Stivers had invited Trevor Lane, Director of Southeastern Indiana Regional Economic Development Corp. to come and speak to Commissioners/County Council/Brookville Town Board Members and other interested persons who what to be educated on Economic Development. This meeting is not to talk about the past, but to talk about the future, it’s time to move forward.
WEBSITE FOR
ECONOMIC
DEVELOPMENT Brian Patterson and Rene Stivers had talked to Ted Dennis for putting together a web site design for Franklin County Economic Development. Brian had presented a proposal for the design, to set up the site would be $3,100.00 and $850.00 a year to maintain the site. Mr. Dennis assured the website would be best in State of Indiana. Tom Wilson said the initial set up cost could be paid out of Cum Cap Development and Rene said the yearly fee could be paid out of Economic Development Funds. Rene is recommending going ahead with the proposal. Eric Roberts said if this website works out, he can look at the Franklin County’s Website.
Don VonderMeulen moved to authorize Rene Stivers to get web site set up. Tom Wilson seconds the motion. Eric Roberts, All in Favor. Motion carried.
HARRY
GRAVES Harry Graves said he did not know Mr. Patterson was going to present his website and has a similar proposal. Harry presented a letter to the Commissioners for the Creation of Business Alliance for Franklin County.
I will be contacting all businesses in Franklin County to discuss each of their specific interests and group the businesses with common interest to aid in my search for possible grants that might aid them. A Website connection will be implemented so information I collect and catalogue will be accessible to all interested. A domain name has already been secured. This will enable all who have an interest to utilize the information gathered through my search efforts, not just a few chosen ones.
An information sheet will be gathered on each business and information that the businesses deem proprietary will be kept that way.
I will assume that I have your support to promote the economic development in Franklin County in this endeavor. I will keep the commissioners and all interested parties abreast of my efforts on behalf of economic development in Franklin County. Sincerely, s/ Harry Graves 10NOV08
Don VonderMeulen asked Mr. Graves what is the name of his website. Harry asked what is yours, have not elected it yet.
Harry Graves proceeded to talk about TIF and presented a study that had been done in Illinois, gives breakdown for information about TIF.
CERTIFIED
COPIES Tom Wilson presented Harry Graves certified copies of documents that he had requested for the Executive Session Notices for August 11th and 14th and Special Meeting Notice October 9th that had been posted.
LETTER FROM
BESTWAY DISPOSAL
The Franklin County Commissioners and Transfer Station received a Letter from Bestway Disposal that effective December 1, 2008 there will be an increase in the standard monthly cost for services. The new rate will be on regular trash loads $140 to haul, $29.45 per ton for disposal. The monthly rental fee will remain the same. Eric Roberts wants to check on the contract and get quotes.
ROUND ONE DISASTER
RELIEF THROUGH
UNITED WAY Don VonderMeulen reported that the check for $50,000.00 had been received this past Tuesday. The Funds are being held at the United Way Office.
DONATION OF
4‐H PROJECT Heather Hunt a 4‐H Member is donating a Bi‐Centennial latch hook wall hanging that she had made for her 4‐H Project this past year to the Franklin County Government Center. Holly Murray, Extension Agent was also present for the presentation.
CELLULAR USE
POLICY Eric Roberts moved we adopt the Cellular Use Policy for the additional minutes and evaluate each employee and phone on a case by case valuation. Don VonderMeulen seconds the motion. Tom Wilson, All in Favor. Motion carried.
ADJOURN Tom Wilson motioned to adjourn. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
Others Present: John Estridge Darrell Smith Stan Monroe Scott McDonough Phil Harsh
George Hartman Harry Graves Gene Stewart Doug Foster James R Stivers Janie Stivers Brian Patterson Marty Hon Stan Monroe Phyllis Kocher
Laurel Grime Heather Hunt Holly Murray
AYE NAY
__S/ Thomas E Wilson__________________________ ______________________________________________
Thomas E Wilson Thomas E Wilson
__S/ Eric E Roberts_____________________________ ______________________________________________
Eric E Roberts Eric E Roberts
__S/ Donald M VonderMeulen___________________ ______________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: _S/ Susan A Jones_______________________
Susan A Jones, Franklin County Auditor

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