Saturday, November 28th, 2020

November 17, 2008 meeting minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
November 17, 2008 @ 9:00 A.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Thomas E Wilson Eric E Roberts Don VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Tom Wilson opened the meeting with the Pledge of Allegiance.
WEEKLY
REPORT Susan Jones, Auditor reported the office is getting things ready for Fall Distribution of Taxes, as soon as the Treasurer’s Office gets done opening the mail and certifies figures to us.
HIGHWAY ENGINEER
WEEKLY REPORT
STONE HOUSE ROAD SLOPE STABILIZATION PROJECT ‐ George Hartman, Highway Engineer reported we will open the bids at 10:00 A.M. for the Stone House Road Slope Stabilization Project. Franklin County Highway will provide material for the project, as well as transportation of the material to the project site. The Contractor will provide labor and equipment. As soon as the bids are open and low bidder is identified, George will take that figure and estimated material and transportation cost to be forward to Steve Baldwin, Contract Officer of USDA, NRCS, along with other required documents for approval of funding. George will notify Low Bidder that it could be several months before funding is approved and project can start. George opened the bids as 10:00 A.M., there were (3) bidders, bid tabulation are as follows:
1)
Goldsmith Excavating $ 9,200.00
2)
Harrison Excavating $ 17,239.00
3)
Ballenger Excavating $ 11,450.00
WOLF CREEK ROADWAY STABILIZATION PROJECT – George reported that Harrison Excavating has completed most of the work on the project. The French Drain and installation of (2) new 36 inch diameter corrugated metal culvert pipe were completed this past Thursday. The precast concrete blockwall and placing of rip rap were the last items to be completed. When weather permits the Highway Department will place Hot Asphalt Roadway Pavement Binder on the Road Surface.
RAILFENCE ROAD BRIDGE 110 & 111 BRIDGE PROJECT – George presented a Letter that needs to be signed by the Commissioners to be sent to John Shipley of Verizon for the Utility Relocation for the Railfence Road Bridge 110 & 111 Bridge Project. Authorizing Verizon to begin work outlined in the relocation plans. George will be meeting with Utilities this afternoon at 2:00 P.M. Eric asked if the cable will be buried at the required 42in depth and boxes located. George will note and mentioned at the meeting this afternoon.
Tom Wilson motioned to sign Letter for Utilities. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
PIPE CREEK ROAD BRIDGE 48 REHABILITATION PROJECT – George also presented a Letter for Incomplete Application Notice for Pipe Creek Bridge 48 regarding rip rap installation. INDOT’s reason for the incomplete construction in the Floodway Application is Environmental Reasons. DNR is requiring that erosion protection of the left upstream bank needs to be done using Bio Engineered Bank Stabilization Methods that combine live vegetation with use of hard‐amoring techniques. Clark Dietz is proposing using rip rap below the ordinary high water mark and around the wing wall to reduce heavy erosion. Permanent turf mats are proposed as an alternate to reduce the amount of rip rap on the slope. Native grasses, trees and shrubs will be planted.
ST. MARY’S BRIDGE 81 – George had reported the Franklin County Highway Department has completed clearing the debris that had accumulated at the north pier of St. Mary’s Bridge 81. Also placed concrete over the exposed concrete foundation to reduce potential steam scour.
RIGHT‐OF‐WAY
CLASS Don VonderMeulen reported he had attended a Right‐of‐Way Class in Seymour on Thursday and had presented a power point presentation. The main thing discussed, there is always finger pointing at INDOT and County holding up a project. It was suggested that a Monthly Report be given by Consultants of the Project and have documentation on project to why it is being delayed. There was a lengthy discussion on how often a consultant should give a report. There are Quarterly Reports that are prepared by the Consultants and George and signed by the Commissioners that are submitted to INDOT.
NOTICE TO BIDDERS
FOR BID BOND OR
CERTIFIED CHECK
It was reported that Terry Asphalt Materials had asked for a Letter in regards to if a Bid Bond is okay for Out of State Bids. Gene Stewart said abide as what is stated in the Invitation to Bid or Change it. It was decided to go with what is on the Invitation to Bid, that Out of State Bidders need a Certified Check.
HARRY
GRAVES Harry Graves introduced himself. Recognize that received (3) documents at last meeting. Commissioners did you certify a copy of current code. Received a copy of Grant Application from last week’s meeting and reviewed. Has question on grant application, as to who is LPA. Gene Stewart will review Grant Application to make sure County is not liable in any way for repayment of grant.
STELLO PRODUCTS
CLAIM NOV 3 2008
Eric Roberts moved since County has been reimbursed Sign Improvement Grant Monies, motions t approve Claim to Stello Products in the amount of $27,925.19 from the November 3, 2008 claims. Tom Wilson seconds. Don VonderMeulen, All in Favor. Motion carried.
ECONOMIC
DEVELOPMENT
WEBSITE Brian Patterson had presented a Contract from TMD, Ted Dennis for Website on the Proposal that was approved last week for the Economic Development Website. Don VonderMeulen was in Office this past week and Carol Westerman had been talking to ETC. Don had asked ETC to talk to Rene Stivers regarding the Economic Development Website. ETC had submitted (2) quotes one for $1,700.00 and the other for $5,635.00. Tom Wilson asked if they are comparable. Brian Patterson said yes, almost identical. Rene didn’t know. The only thing that TMD has is 6 hours a month for updating the website. ETC does not. Rene – not pushing for either one of them. Eric Roberts not in favor of signing contract until we get what we want. He had thought the proposal had been investigated Need to step back and review further options. Tom said to Rene’ that we jumped the gun and Rene replied, I did too. Rene suggested talking to Dearborn and Rush and seeing what they got. Don VonderMeulen asked that the minutes be changed that Rene did not support Ted Dennis Proposal. Susan Jones said she would not change the minutes. Tom Wilson and Eric Roberts said the minutes reflect what happened. Rene said he had not talked to Ted Dennis and had not every met him. Don asked again that the minutes be changed. Susan Jones asked Don if he wanted to do the minutes. Susan then suggested that specifications be written and quotes be taken for the website, so everyone puts in a quote for the same things. It was said that Ten Dennis name is spelled wrong in the minutes. Should be Dennis instead of Dennison
NEW PHONE
SYSTEM Jay Shullman and Kevin Bunger of Cleves Connection reported they are moving along with the project, all the phones are installed in the Courthouse, still have conflicts with RBSK with IP Addresses. Susan Jones said they were here on November 11th and changed IP Addresses. Said they would get in contact with RBSK. Also reported that they will be moving the server to Jail from Courthouse, because they have a generator in case of a power outage. Still waiting on a T‐1 Line from ETC.
WEBSITE
SPECIFICATIONS
Jay Shullman and Kevin Bunger had offered to write Website Specifications for the Economic Development Website and would work with Rene’ to see what is needed. They also said they would review quotes when submitted. The Commissioners accepted their offer.
DECEMBER
26TH The Commissioners said it had been asked by the Employees of the Highway Department, Courthouse and Government Center about getting off on December 26th the day after Christmas. Don asked about the Highway Employees if it snows and they are called in. Do they get paid double time or time and a half. Tom said in the past if they were called in they would come in for straight time. It was suggested a ½ day on December 24th and be off December 26th. It was suggested to get County Council recommendation and asked to be put on the Council’ Agenda.
TREASURER’S
REPORT Tom Wilson made motion to acknowledge the Treasurer’s Report (October 2008). Susan Jones reported it is $2.00 off and the September 2008 Treasurers has not been revised. Eric Roberts seconds the motion. Don VonderMeulen, All in Favor. Motion carried.
MINUTES Tom Wilson motioned to accept the Minutes of November 10, 2008. Eric Roberts seconds. Don VonderMeulen, All in Favor. Motion carried.
Note: Correction was made on name on November 10, 2008 minutes from the name of Dennison to Dennis, regarding the Minutes for the Economic Development Website.
PAYROLL Tom Wilson motioned to approve payroll. Eric Roberts seconds. Don VonderMeulen, All in Favor. Motion carried.
YEARLY
APPOINTMENTS
Don VonderMeulen asked that a List of 2008 Appointments be listed and advertised for resumes’. Asked if anyone had called in and inquired on any of the appointments. Carol Westerman reported the only calls received were from existing board members asking if they have to submit a resume’. It was said they should notify the Commissioners if they would want to remain on the Board.
ADJOURN Tom Wilson moved to adjourn. Eric Roberts seconds. Don VonderMeulen, All in Favor. Motion carried.
Others Present: John Estridge Darrell Smith Scott McDonough James Ballenger Jay Shullman
Kevin Bunger George Hartman Harry Graves Gene Stewart James R Stivers Brian Patterson
AYE NAY
_S/ Thomas E Wilson_____________________________ ______________________________________________
Thomas E Wilson Thomas E Wilson
_S/ Eric E Roberts_______________________________ ______________________________________________
Eric E Roberts Eric E Roberts
_S/ Donald M VonderMeulen______________________ ______________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: __S/ Susan A Jones_______________________
Susan A Jones, Franklin County Auditor

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