September 8, 2008 meeting minutes
FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
September 8, 2008 @ 9:00 A.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Eric E Roberts Don VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Eric Roberts opened the meeting with the Pledge of Allegiance.
REPORT Susan Jones, Auditor replied there is nothing new to report.
MINUTES Eric Roberts moved to accept the Minutes of August 25, 2008. Don VonderMeulen seconds the motion. Motion carried.
REPORT Eric Roberts moved to accept the Clerk’s Report for August 2008. Don VonderMeulen seconds the motion. Motion carried.
QUOTE Received (1) Quote for Salt from Cargill reserving 600 estimated tons at a price of $74.87 per ton.
Eric Roberts moved to sign the Proposal for Salt till May 31, 2009 from Cargill. Don VonderMeulen seconds the motion. Motion carried.
AGREEMENT An Agreement from Cleves Connection for the New Phone System for Equipment and Recap of Work to be completed for Phase 2, 3, 4 & 5. Equipment had been delivered. A check was written in the amount of $33,061.50 on September 2, 2008 for the equipment.
Phase 2 Total $ 8,027.00
Phase 3 Total 18,807.00
Phase 4 Total 10,472.50
Phase 5 Total 2,494.00
Grand Total $38,800.50
PIPELINE Gene Stewart reported on REX, on September 23rd a Pre‐Trial Hearing with Judge Davidson in regards to one of the stream crossing affected by the Pipeline. Subpoenas have been issued to REX for depositions from their Department Officials and they are resisting the depositions.
ORDINANCE Julie Nickel has been on the Agenda for the past two meeting and not attended. Ms. Nickel’s has been calling and complaining about Whitewater Canoe Renal with the loud music and fireworks. The Commissioners had asked Gene Stewart if there was a Noise Ordinance for Franklin County. There is No Ordinance for Noise. Gene feels this may be a civil matter. Eric Roberts believes there is something in the Zoning Ordinance that addresses this matter.
CLAIM Don VonderMeulen motioned to approve the Health Insurance Claim to Medical Benefits. Eric Roberts seconds the motion. Motion carried.
HARVEY BRANCH ROAD
George Hartman, Highway Engineer opened the Bids for Harvey Branch Road Slope Stabilization Project. County will supply materials for the project and the Contractor will furnish labor and equipment. There were a total of (5) Bids received. They are as follows:
Crain Excavating $14,749.00
Ballenger Excavating $ 8,200.00
C&H/M Construction $42,875.00
Goldsmith Excavating $14,000.00
Classic Home Inc. $33,460.00
George reported that IMI has asked if they could submit a Bid for the ready mix concrete required for the project. George said he had told both IMI & Nobbe’s that they could submit bid prices by fax if they were interested. The project will need approximately 110 cubic yards of Class “A” concrete.
Eric Roberts asked how this will be paid for. Don VonderMeulen said there has been communication through the Lilly Foundation for a Grant. The County will need to explain why we don’t qualify for FEMA Funds and Emergency Watershed Protection Funding. We will need to put a committee together to apply for Round 1 Grant Funding. Don said a committee could be put together within a week. The Grant Application is fairly simple, should know within a month if we qualify for Lilly Funding. Eric asked if the Contractors were aware of the funding. George replied yes, Ballenger was.
Eric Roberts motioned to take Bids under advisement, pending funding. Don VonderMeulen seconds the motion. Motion carried.
RAILFENCE ROAD BRIDGE 110 & 111 – George Hartman, Highway Engineer reported that Bids on the Railfence Road Bridge 110 & 111 Project came in above what INDOT had estimated ($1,658,400). The low bid came in at $1,809,591.44, $151,191.44 over the estimated amount. If the County rejects the bid and ask for a new bid, all plans and applications would need to be re‐submitted to INDOT. The date to rebid would be January 9, 2009. If we award the bid, the County would be responsible for the $151,191.44, the amount that was over. Eric Roberts feels we need to review our Budget, doesn’t like the idea of paying the extra out of local funds. George said there is the possibility of transferring funds from another Federal Bridge Project. Eric will review funds and if Federal Funds can be transferred, George will prepare letter requesting. Eric would like to do the letter next week after questions are answered and other options are sought. The Interest Free Loan was discussed. We have not received funds. George said a LPA Claim Voucher would need to be submitted. The Funds are appropriated to pay our local match. Susan Jones, Auditor said she will not write check until we receive the check from the interest free loan.
PIPE CREEK LOW WATER CROSSING BU‐1901 – George submitted a cost estimate for temporary repairs to the Pipe Creek Low Water Crossing in the amount of $53,669.17. Discussed alternative options, steel grid decking vs. concrete decking on which would be more durable and not washing out. George said concrete would be a little bit stronger, if the driving surface is poured with the footers and abutments.
STONE HOUSE ROAD STABLIZATION ‐ George reported last week the Stone House Road Stabilization Project was discussed for Emergency Watershed Protection Funding. George had presented information to the Natural Resource Conservation Services to do the Damage Survey Report. The information will be submitted to the National Headquarters to determine if the project will be approved for funding. The County’s 25% Local Match may be partially in‐kind services and from Lilly Grand Funds if approved.
OLD STATE ROAD ONE BRIDGE OVER THE WHITEWATER RIVER NEAR CEDAR GROVE – George had contacted INDOT Officials in Seymour and they will be notifying their bridge crew to check the conditions of the structure.
MAIN STREET METAMORA – George reported that Eddie Finley with Paul H Rohe Co., had called and asked if a decision regarding the possibility of lowering the pavement on Main Street in Metamora. Core Samples were taken and showed 2 inches of asphalt over stone, possibly chip seal. One option to lower is to use cold mix in place of recycling machine at a cost of $2,600.00 per mile. Joe Gillespie, County Surveyor reported there is a crown in the road, would need to take 7 inches out and tilt road so water can drain from the homes and businesses to the railroad and canal. Joe feels that the water would drain, the soil type is sandy. We would need to excavate or mill the whole road in order to make it work. Joe said if the County is interested in doing this project, he would put a plan together. The road is approximately 900 feet long; we would need 228 tons of asphalt which would cost approximately $18,500 plus $2,600 for milling. Don VonderMeulen asked where the Funds would come from. Eric feels this project for E.D.I.T. Monies. Eric will check to see if funds are available.
PAYROLL Don VonderMeulen motioned to approve Payroll. Eric Roberts seconds the motion. Motion carried.
SUPPORT Received a Letter of Support to sign for the Town of Brookville supporting the Water & Sewer Project for Main Street, through Community Focus Funding.
ADJOURN Don VonderMeulen motioned to adjourn. Eric Roberts seconds. Motion carried.
Others Present: John Estridge Stanley Monroe Scott McDonough George Hartman Eugene Stewart
James Ballenger Don Meinders Roy N Hall
_S/ Thomas E Wilson___________________________ ______________________________________________
Thomas E Wilson Thomas E Wilson
_S/ Eric E Roberts______________________________ ______________________________________________
Eric E Roberts Eric E Roberts
_S/ Donald M VonderMeulen____________________ ______________________________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: _S/ Susan A Jones______________________
Susan A Jones, Franklin County Auditor