Monday, October 18th, 2021

June 24, 2008 meeting minutes

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FRANKLIN COUNTY MEMORANDUM & MINUTES
JUNE 24, 2008 @ 7:00 P.M.
PUBLIC MEETING ROOM 203
Those Present: County Council: Donald L Williams Hollie Sintz Carroll Lanning Jeff Koch
Bradley Spurlock Martha Bergman Kenneth Rosenberger
County Auditor: Susan A Jones
County Commissioners: Thomas E Wilson Eric E Roberts Donald M VonderMeulen
Donald “Butch” Williams opened the meeting with the Pledge of Allegiance, meeting was called to order.
MINUTES Hollie Sintz moved to accept the May 27, 2008 Minutes. Carroll Lanning seconds. All in Favor (7). Opposed (0). Motion carried.
SIRPC Susan Craig, Representative for the Southeastern Indiana Regional Planning Commission (SIRPC) had presented a summary of projects that Franklin County had been awarded grant funding. For every $1.00 Franklin County has contributed to SIRPC, the County has received roughly $32 in return. Mentioned some of the programs there office provides assistance with, such as Foreclosure Prevention Counseling, 1st Home Buyer Assistance, INDOT Traffic Count (will be conducting in Franklin County this year), Flood Recovery Assistance partnering with Rural Affairs. Currently working on Grant Application for the Town of Andersonville for a Planning Grant to do a study on Drainage Issues, Water and Sewage.
GOVERNMENTAL
CONSULTING SERVICES
AGREEMENT Melissa Ambre of Governmental Consulting Services presented an Agreement to provide Consulting Services for Franklin County. Had been asked to present proposal for development of a fiscal plan for the County Unit, with all the changes included with the HB 1001Tax Restructuring for a cost of $7,400.00, plus expenses and mileage expenses should not exceed $600.00. Also presented agreement in assisting with the 2009 Budget for a cost of $1,080.00 and $2,160.00, plus mileage expenses should not exceed $200.00.
Brad Spurlock moved to accept the 2nd Proposal that would assist in the 2009 Budget. Jeff Koch seconds. All in Favor (7). Opposed (0). Motion carried.
TELECOMMUNICATION
PLAN Jay Shullman of Cleves Connection had presented a Proposal and Lease Agreement for a New Phone System for the County Buildings. When the 2nd Floor for the Courthouse was renovated, the wiring for existing phone system was not included in the Bid, nor was the wiring for the computer system. Mr. Shullman said he had meet with the Commissioners and different departments and gave demonstration of the new phone system. A long range plan was put together and the Verizon Phone Bills were analyzed. It is projected that there be a cost savings of $1,395.00 a month, with the cost savings that would pay for the lease payment. It is also proposed a 911 Backup Trailer, at this time there is no 911 backup, if something happened to the 911 system there would not be any communication with the officers. With the new system the County Buildings would be connected and could also connect the Courthouse and Security Center. The Fire Alarms, Fax Machines would stay on the regular copper phone lines. The System would be protected from lightening strikes. There are no additional fees for software updates. It was asked how long before the system would be up and running. It was said one and half to two months for the system to installed. It was asked what would be cost if something would break down. There would be a charge of $65.00 per hour, includes mileage if needed to come and fix a broken line. The equipment has a 5‐year warranty and can do a Maintenance Agreement after 5‐years. To replace a phone would cost $220.00. The first lease payment would be due in September. Mr. Shullman also said they would inventory the old phone system and see if anyone would be interested and give the proceeds back to the County.
Carroll Lanning moved to give the Commissioners Permission to purchase the New Phone System, as submitted by consultant. Hollie Sintz seconded. All in Favor (7). Opposed (0). Motion carried.
RESOLUTION
2008‐15 Donald “Butch” Williams read Resolution 2008‐15, the Cumulative Capital Development portion that had been tabled from the last meeting.
Brad Spurlock made motion to approve $15,000.00 for Professional Services and Charges, denying $15,000.00 Equipment Repair and denying $20,000.00 Equipment. Hollie Sintz seconds. All in Favor (7). Opposed (0). Motion Carried.
FUND NAME:
Cum Capital Development
Request
Approved
10000 Personal Services
$0.00
$0.00
20000 Supplies
$0.00
$0.00
30000 Services and Charges
$30,000.00
$15,000.00
40000 Capital Outlay
$20,000.00
$0.00
.
TOTAL for
Cum Capital Development
Fund:
$50,000.00
$15,000.00
TEMPORARY LOAN
RESOLUTION
2008‐18 Donald “Butch” Williams read Resolution 2008‐15, Resolution of Franklin County Council to Transfer Funds from 247‐Jail Lease Rental to 0182 Government Bond Renovation.
RESOLUTION #2008-18
RESOLUTION OF FRANKLIN COUNTY COUNCIL TO TRANSFER FUNDS FROM
247-JAIL LEASE RENTAL TO 0182-GOVERNMENT BOND RENOVATION
WHEREAS, Franklin County Government Bond Renovation Fund is in need of money for cash flow purposes; And
WHEREAS, it is necessary to borrow money to enhance the Franklin County Government Bond Renovation Fund; And
WHEREAS, there is sufficient money on deposit to the credit of Franklin County Jail Lease Rental Fund that can be temporarily transferred; And
WHEREAS, the money to be transferred is revenue derived from the levying and collection of property taxes or special taxes or from the operation of Franklin County, Indiana.
NOW THEREFORE, BE IT ORDAINED:
1.
That $175,000.00 (one hundred and seventy-five thousand dollars and zero cents) be transferred from the Franklin County Jail Lease Rental Fund (247) be transferred to the Franklin County Government Bond Renovation Fund (0182).
2.
BE IT FURTHER RESOLVED, the period during which said funds shall be transferred shall end during the budget year of this Resolution, being the year in which the transfer shall occur.
3.
BE IT FURTHER RESOLVED that only revenues derived from the levying and collection of property taxes or special taxes or from the operation of Franklin County, Indiana may be included in the amount transferred.
Dated this 24th day of June, 2008.
Hollie Sintz moved to approve Resolution 2008-18. Kenneth Rosenberger seconds. All in Favor (7). Opposed (0). Motion carried.
REDUCTION
RESOLUTION
2008-19 Donald “Butch” Williams read Resolution 2008-19 Additional Appropriation Reduction Resolution, reducing $30,000.00 from Cum Bridge Fund Railfence Road Bridge 110 & 111 account no. 203-525-4399.20.
Carroll Lanning made motion to accept Resolution 2008-19. Martha Bergman seconds. All in Favor (7). Opposed (0). Motion carried.
ADDITIONAL APPROPRIATION REDUCTION RESOLUTION
Resolution Number
2008-19
Whereas, it has been shown that certain existing appropriations now have unobligated balances
that will no be needed for the purposes for which appropriated, it is further ordained (resolved)
that the following existing appropriations be reduced in the following amounts.
REDUCTION
REDUCTION
AMOUNT
AMOUNT
REQUESTED
APPROVED
FUND NAME:
Cumulative Bridge
1000 Personal Services
$0.00
20000 Supplies
$0.00
30000 Services and Charges
$30,000.00
$30,000.00
40000 Capital Outlay
$0.00
TOTAL for
Cumulative Bridge
Fund:
$30,000.00
$30,000.00
ADDITIONAL
APPROPRIATION
RESOLUTION
2008‐20 Donald “Butch” Williams read Additional Appropriation Resolution 2008‐20.
Brad Spurlock made motion to accept all additional except $14,000.00 for Contractual Services in County General. Jeff Koch
seconds. All in Favor (7). Opposed (0). Motion carried.
Resolution Number
2008-20
Whereas, it has been determined that it is now necessary to appropriate more money than was
appropriated in the annual budget; now, therefore:
Sec. 1. Be it ordained (resolved) by the Franklin County Council of Franklin County,
Indiana, that for the expenses of the taxing unit the following additional sums of money are hereby
appropriated out of the funds named and for the purposes specified, subject to the laws governing the
same:
ADDITIONAL
ADDITIONAL
AMOUNT
AMOUNT
REQUESTED
APPROVED
FUND NAME:
County General
10000 Personal Services
$0.00
$0.00
20000 Supplies
$0.00
$0.00
30000 Services and Charges
$73,000.00
$59,000.00
40000 Capital Outlay
$0.00
$0.00
.
TOTAL for
County General
Fund:
$73,000.00
$59,000.00
FUND NAME:
Cumulative Bridge
10000 Personal Services
$0.00
$0.00
20000 Supplies
$30,000.00
$30,000.00
30000 Services and Charges
$0.00
$0.00
40000 Capital Outlay
$0.00
$0.00
TOTAL for
Cumulative Bridge
Fund:
$30,000.00
$30,000.00
FUND NAME:
Pre-Trail Diversion-User Fees
10000 Personal Services
$0.00
$0.00
20000 Supplies
$0.00
$0.00
30000 Services and Charges
$0.00
$0.00
40000 Capital Outlay
$65.00
$65.00
TOTAL for
Pre-Trail Diversion-User Fees
Fund:
$65.00
$65.00
FUND NAME:
Stayin’ Alive
10000 Personal Services
$4,650.00
$4,650.00
20000 Supplies
$0.00
$0.00
30000 Services and Charges
$0.00
$0.00
40000 Capital Outlay
$0.00
$0.00
.
TOTAL for
Stayin’ Alive
Fund:
$4,650.00
$4,650.00
FUND NAME:
Clerk’s Perpetuation Fund
10000 Personal Services
$0.00
$0.00
20000 Supplies
$0.00
$0.00
30000 Services and Charges
$0.00
$0.00
40000 Capital Outlay
$1,136.00
$1,136.00
.
TOTAL for
Clerk’s Perpetuation Fund
Fund:
$1,136.00
$1,136.00
FUND NAME:
Misdemeanant Fund
10000 Personal Services
$0.00
$0.00
20000 Supplies
$0.00
$0.00
30000 Services and Charges
$10,000.00
$10,000.00
40000 Capital Outlay
$0.00
$0.00
TOTAL for
Misdemeanant Fund
Fund:
$10,000.00
$10,000.00
TRANSFER
OF FUNDS
RESOLUTION
2008‐21 Donald “Butch” Williams read Transfer of Funds Resolution 2008‐21.
Carroll Lanning moved to accept Resolution 2008‐21 Transfer of Funds. Brad Spurlock seconds. All in Favor (7). Opposed (0). Motion carried.
COUNTY GENERAL
FROM: Courthouse – Building Repair $ 500.00 100‐131‐4365.00
TO: Courthouse – Equipment $ 500.00 100‐131‐4440.00
FROM: Area Plan – Enforcement Officer/Bldg Inspector $ 10,787.50 100‐147‐4115.00
TO: Area Plan – New Motor Vehicle $ 10,787.50 100‐147‐4442.00
AMENDED
SALARY ORDINANCE
2008‐16 Donald “Butch” Williams read Amended Salary Ordinance 20080‐16 changes. Commissioners requested the Salary Ordinance pertaining to Part‐time Help in the Commissioners, Transfer Station and Small Animal Control Budgets to say up to $11.00 per hour from up to $9.00 per hour.
Hollie Sintz moved to accept Amended Salary Ordinance 2008‐16 changing the Part‐time Help in the Commissioners, Transfer Station and Small Animal Control Budgets as requested. Carroll Lanning seconds. All in Favor (3), Hollie Sintz, Carroll Lanning & Martha Bergman. Opposed (4), Kenny Rosenberger, Jeff Koch, Brad Spurlock and Donald “Butch” Williams. Motion Denied.
APPOINTMENTS
FOR ECONOMIC
DEVELOPMENT
BOARD Tom Wilson reported that for the last month or so the Economic Development Corporation say they are a private corporation, that they do not have to report to the County. Tom has suggested that the Fiscal Body revisit the IC Code that the County Council, Commissioners and Town of Brookville each appoint (1) member – take nominations. That way they then will be tied to the County, in 1977 that is the way the Board was formed. Jeff Koch asked who actually hires the Economic Development Director. The Corporation hired him, but is a County Employee paid through EDIT Funds‐Tax Money. Funds have been put in an account and when Honda came, an Economic Development Director was hired to get Development in Franklin County. It was said he would have (2) years to bring jobs and development into the County. Rene Stivers was hired, the County would pay his salary, insurance and benefits from EDIT Funds as a County Employee. Butch said he had talked to Rene today. Need to get it together and get everything in line, if they are going to handle County Funds, they need to be accountable to the County. Tom Wilson said we need to look into the future. Roy Hall, Council/Commissioners need to work to hire a director. Eric Roberts, a Resolution was signed by Commissioners in October/November 2006 when Rene was hired. Most of the surrounding counties have Private Holding Corporation, it’s a way to hold and sell property. Butch asked Tom what to do. Tom feels we need to re‐organize. Butch replied, an Agreement was made 1 ½ ago, it was not honored. Everybody is for Economic Development, as long as it is done the right way and get public input. Carroll Lanning and Brad Spurlock want to look into it and need to meet with our attorney. Jeff Koch, dissolve what we have right now. It was asked if they have their 5013c status. Butch asked for volunteers to set up meetings and gather information. Brad Spurlock and Carroll Lanning volunteered. Would like to do something before the next meeting.
HARRY
GRAVES Harry Graves presented to the Council a timeline and documents to support the timeline. Asked about the $5,000.00 in attorney fees. Butch said they would look into it.
DISCUSSION
2009 BUDGET
REQUEST Several Department Heads, Elected Officials were present to discuss a possible raise for 2009. Don Smith from the Sheriff’s Department reported the cost of living raise is 12.4%, getting to where we’re having problems and having a hard time making ends meet. Sure money is tight, but you have good employees. There have been several years where we didn’t get a raise, did get a raise in 2005, but started to pay for Health Insurance, single $650.00 a year. Longevity is something to keep employees on. Diane Turney, we are here as one body, everything is going up. She is working two jobs to make ends meet.
AJOURN Carroll Lanning motion to adjourn. Jeff Koch seconds. All in Favor (7). Opposed (0). Motion carried.
Others Present: Roy N Hall Kevin Bunger Jay Shullman Melissa Ambre Susan Craig
Betty Gabbard Marlene Flaspohler John Cookendorfer Walt Delrich Bill Schirmer
Sally Henson Debra Combs Gene Wilson Stanley Monroe Wayne E Monroe
John Roberts Adam Henson Diane Turney Harry Graves Don Smith
Jeff Jones Sharon Halcomb Ruth Estridge John Estridge
AYE NAY
________________________________________________ _______________________________________________
Donald L Williams Donald L Williams
________________________________________________ _______________________________________________
Hollie Sintz Hollie Sintz
________________________________________________ _______________________________________________
Jeffery C Koch Jeffery C Koch
________________________________________________ _______________________________________________
Bradley L Spurlock Bradley L Spurlock
________________________________________________ _________________________________________________
Martha Bergman Martha Bergman
________________________________________________ _________________________________________________
Kenneth J Rosenberger Kenneth J Rosenberger
ATTEST: ________________________________________
Susan A Jones, Franklin County Auditor

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