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Meeting Minutes July 6, 2009

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FRANKLIN COUNTY COMMISSIONERS MEETING

MEMORANDUM & MINUTES

July 6, 2009 @ 9:00 A.M.

Commissioners/Council Public Meeting Room

 

Those Present:  County Commissioners:     Eric E Roberts     Thomas E Wilson

Don VonderMeulen                

                         County Auditor:    Susan A Jones

                         Commissioners Secretary: Carol Westerman

 

Eric Roberts opened the meeting with the Pledge of Allegiance.

WEEKLY REPORT                Sharon Halcomb, Assessor reported they are compliant with the State for 2008 Pay 2009 and are working Sales Disclosures for 2008 pay 2009.  The Company that was hired to do new construction for 2009 pay 2010 is currently working in Brookville and Ray Townships.   The personal property assessments have also been entered for 2009 pay 2010.  Tom Wilson said he had read that Reassessment has been delayed until 2010; it had been passed during the Special Session.

 Susan Jones, Auditor reported the Auditor’s Office is also compliant for 2008 pay 2009 with the State and matched with the Assessor’s Office.  We are currently working on processing the Budgets Estimates for 2010.  The Tax Collection due date for the 1st Installment of Taxes payable in 2009 is this Friday, July 10, 2009. 

 MINUTES             Don VonderMeulen mentioned on the June 15, 2009 Minutes he is wanting a correction made on the Vanetta Road that instead of (reported) that Ballenger Contracting will donate his equipment to excavate the project, Don is wanting it to say (It was reported at a prior meeting) that Ballenger Contracting will donate his equipment to excavate the project.  Eric Roberts also did not want the minutes to reflect that he had presented a set of Plans and Cost Estimates for Vanetta Road Low Water Crossing Replacement that instead should say it was on the Agenda and Plans and Cost Estimates were in their file for the meeting for the Vanetta Road Low Water Crossing Replacement.

Don VonderMeulen and Eric Roberts mentioned that on the Metamora Events it was said at the meeting and they would like it to be added to the minutes that there are Regulations in the Zoning Code for the Historic District in Metamora for Events that are held in Metamora.

 Don VonderMeulen made motion to approve the Minutes of June 15, 2009, with corrections mentioned.  Tom Wilson seconds the motion.  Eric Roberts, All in Favor.  Motion carried.

 CLAIMS     The Commissioners had questioned the Mobilcomm payment, the portion of the claim was the yearly Maintenance Agreement for $8,504.40 and $990.62 was for labor, and putting in IP Network Card, but invoice only states labor.  Commissioners had instructed to check this invoice with Tracy Lightfield, E-911 Director and Mobilcomm.  Don VonderMeulen would like a detailed invoice for the charge of the IP Modem that they had replaced our spare.  Also, questioned the Motorola payment of $57,410.00.  Claim is being paid with Grant Funding for Radio’s that the EMA had been granted.  Tom Wilson asked about the Claim for $30,000.00 for Hometown Engineering.  The payment is the 1st draw for services and is 60% of the cost for the Andersonville Study Project.

 Tom Wilson motioned to approve the Claims except the Claim for Mobilcomm for $990.62 until Mobilcomm presents a detailed invoice.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

SNOWHILL COVERED BRIDGE 102         Kevin Loiselle of Clark Dietz was present to discuss the proposed sprinkler system for the SnowHill Covered Bridge 102 Rehabilitation Project.  He had spoken to Steve Roemer of Franklin County Water to receive a firm cost for the water line to be upgraded to a 6-inch line.  The existing line cannot provide the flow necessary for the sprinkler system recommended for the National Fire Protection Standards.  A cost estimate of $70,000 to $100,000 was given.  Kevin reported he had spoken to the Federal Highway Administration and the sprinkler system is not contingent for the project and project can be continued.  Not a requirement for the sprinkler system to be installed.  Kevin reported the sprinkler is an eligible expense, but the cost to bring waterline to the bridge is not.  Eric Roberts asked, what was the cost in designing the sprinkler system to scrap it now?  Kevin reported earlier this year was $10,000.00, would not charge.  Don VonderMeulen asked, a 2-inch water line is currently there and needs a 6-inch, what if and what effect would it be if you used a 2-inch line.  Eric asked about a holding tank or digging a well, could the tank be buried.  It was then asked if the sprinkler system could be installed in 5-years if the water company did an upgrade in the future.  Don feels if the sprinkler system is put in with a 2-inch line even at a minimum you would have a sprinkler system there.  Tom Wilson would like to see the sprinkler system scraped all together.  Kevin Loiselle says the main purpose of the sprinkler system is to hold a fire until the fire department arrives.  Don VonderMeulen asked that Kevin get in touch with the sprinkler company and get recommendation.  Tom Wilson asked if a foam or chemical system would be effective.  Kevin was not for sure.  Eric Roberts asked, is there a way to go forward with this bridge.  Kevin Loiselle reported he can submit plan with the sprinkler system and if not going to proceed, that portion can be deleted.  Kevin will get back with the Commissioners to answer the questions asked.

 

PIPE CREEK  BRIDGE 48           Joe Gillespie, County Surveyor reported he is waiting on (2) Deeds to be prepared for the Right-of-Way for Pipe Creek Bridge 48 so signatures can be obtained.  He will also be meeting with the 3rd Property Owner in the morning to negotiate.  It was asked when the bid letting would be for the project.  Kevin Loiselle reported it could be possible to bid in the fall and start construction in December.

LPA QUARTERLY REPORTS              LPA Quarterly Reports were prepared and presented for approval by the Commissioners for the Snow Hill Covered Bridge 102 Rehabilitation Project, Blue Creek Bridge 94 Bridge Replacement Project and Pipe Creek Bridge 48 Bridge Rehabilitation Project.

 Tom Wilson motioned we sign LPA Quarterly Reports.  Don VonderMeulen seconds the motion.  Eric Roberts, All in Favor.  Motion carried.

 SECURITY CENTER HOT WATER HOLDING TANKS QUOTES    Don VonderMeulen had received (2) quotes with options with Brookville Supply Inc. and Connersville Heating & Cooling, Inc. for Hot Water Holding Tanks at the Security Center.  It was reported that both tanks are leaking at this time.  Was told if the tanks fail, could close down the jail.  Dale Maxie reported that one tank had been leaking for several months and the other had just started to leak.  The tanks were installed when the jail was built and then the walls were built around them.  There is an option to install a double 72 x 84 door when the wall is removed.  The other option is to put the wall back.  Dale also reported the copper piping is leaking at the joints and elbows.  Don VonderMeulen reported an additional appropriation had been submitted for the July 21, 2009 County Council Meeting.  Eric Roberts stated we can’t place the order until Council approves.  Tom Wilson asked if someone else could still have time to put in a quote.  Gene Stewart said yes.  It was said if the County had to shut down the Security Center; it would cost the County $45.00 days to house the inmates.  Don VonderMeulen said he would like to go with one of the quotes submitted and declare an emergency, instead of waiting for another quote.  Don asked Dale Maxie what he wants done.  Dale is recommending we cut the wall and then install a wall after tanks are installed.  If we put a door in, then conduit and the sprinkler system lines would need to be moved.  The Commissioners will recess the Commissioners Meeting and go to the Security Center to view the project.

 HEALTH DEPT ORDINANCE       Gene Stewart reported he had prepared an Ordinance on the recommendation of the Health Department to update fees and simplify the process for the Retail Food Establishment and/or Bed and Breakfast Ordinance.

 PERSONNEL POLICY     Gene Stewart also reported that the word “work” could be deleted from the E-911 Amendment to the Personnel Policy in the section for compensation of comp time/overtime paid.

 BOAH CONTRACT    The County had received a Letter and Contract dated June 25, 2009 from the Board of Animal Health regarding Cattle Testing that will be done in Franklin County for bovine brucellosis and tuberculosis testing.  In December 2008, the BOAH received information that a cow from a farm in Northern Franklin County had tested positive or tuberculosis at slaughter.  In April 2009, several deer and elf from a captive cervid farm near the cattle farm tested positive for tuberculosis.  The BOAH had determined that it is necessary to test cattle herds near the infected herd to determine the status of the cattle.

 At this time, BOAH does not think that all cattle herds in the county will need to be tested.  The plan is to test each cattle heard that has had contact with the infected herd and those that are near the infected heard.  BOAH estimates that approximately 132 herds with 2,640 cattle will need to be tested at the cost of $31,680.  The BOAH is requesting that Franklin County appropriate $31,680 for this testing pursuant to IC 15-17-7-1.

 Tom Wilson asked if an individual brings in a wild animal such as elk, can then be liable for the cost.  Was the herd tested when it was brought in across state lines?  Dale Maxie said yes they were tested, 30 deer are going to be killed in the area and tested.  They are in the process of trapping and moving the elk.  It was also reported that that some of the elk was sold and moved to Dearborn, Ripley and Wayne Counties.  Dale reported at one time there had been 88 elk and deer in the herd.  Gene Stewart will contact BOAH.  Tom Wilson asked if after the County pays for the testing, if there can be ramifications.

 Eric Roberts moved to amend the 2010 Commissioners Budget to include the $31,680.  Don VonderMeulen seconds the motion.  Tom Wilson, All in Favor.  Motion carried.

 RESOLUTION 2009-26 ACCEPTING ANDERSONVILLE SEWER WASTEWATER AND WATER PLANNING STUDY

Don VonderMeulen reads Resolution 2009-26 Accepting Andersonville Sewer, Wastewater and Water Planning Study.  Don VonderMeulen motions to approve Ordinance 2009-26.  Tom Wilson seconds the motion.  Eric Roberts, All in Favor.  Motion carried.

 

PUBLIC COMMENT      Wayne Monroe asked if anyone had looked at the tree on Reservoir Hill Road that is hanging over the road.  Eric Roberts reported that Brian DeFossett is checking out and researching who owns the tree.  Wayne reported the tree is 4-5- feet from the road and a dead limb is hanging over the road.

 RECESSED          The Board of Commissioners recessed until 11:00 P.M. to inspect the Hot Water Holding Tanks at the Security Center.

MEETING WAS RECONVENED

 HOLDING TANKS     The quotes submitted by Connersville Heating and Cooling and Brookville Supply were reviewed and on recommendation by Mike Johnson, Don VonderMeulen motioned to accept the Bid from Connersville Heating and Cooling for Option 2 in the amount $23,875.00 and Declaring an Emergency for the Replacement of the (2) Hot Water Holding Tanks at the Security Center.  Tom Wilson seconds the motion.  Eric Roberts, All in Favor.  Motion carried.  Option 2 includes taking out the wall to remove the tanks. Then there will be a need to hire someone to replace the concrete block after the tanks are installed.

 WHITETAIL ACRES CLAIM     Eric Roberts reported he had spoken to spoken to Andrea White of Whitetail Acres last week, there is more labor involved in putting done rock then there is in putting down mulch.  Andrea said she had failed to add the top soil back in when she submitted the bid.  Estimate was for $6,530.21 and invoice is for $6,865.96.  Eric mentioned he thought it was for $700.00 more, in which it was.  The Commissioners agreed it was not Andrea’s fault and they assumed everything was in there and did not check. 

 Tom Wilson motioned we accept the invoice for Whitetail Acres for $6,865.96.  Don VonderMeulen seconds the motion.  Eric Roberts, All in Favor.  Motion carried.

 ADJOURN      Tom Wilson motioned to adjourn.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

 Others Present:           John Estridge                     Darrell Smith                      Sharon Halcomb               Sara Duffy                           Joe Gillespie                              

                                Tony Schwab                     Steve Collier                       Kevin Loiselle                     Dale Maxie                         Gene Stewart

                                Wayne Monroe                               

 

AYE                                                                                                                                        NAY

 

__S/ Eric E Roberts__________________                       _____________________________________

Eric E Roberts                                                                                    Eric E Roberts

               

__S/ Thomas E Wilson_________________                    _____________________________________

Thomas E Wilson                                                                             Thomas E Wilson

 

__________________________________                    ____________________________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

 

ATTEST: __S/ Susan A Jones______________________

Susan A Jones, Franklin County Auditor

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