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December 7, 2009 Meeting Minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING

MEMORANDUM & MINUTES

December 7, 2009 @ 7:00 P.M.

Commissioners/Council Public Meeting Room

                                                                                                                                

Those Present: County Commissioners:    Eric E Roberts    Thomas E Wilson    Donald M VonderMeulen                   

                County Auditor:                   Susan A Jones

                Commissioners Secretary:     Carol Westerman

 Eric Roberts opened the meeting with the Pledge of Allegiance.

MINUTES- Tom Wilson motioned to approve the Minutes of November 16, 2009.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

CLAIMS- Tom Wilson motioned to approve Claims (December 7, 2009).  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

 PAYROLL- Tom Wilson explained Lissa Wyatt, Part-time Dispatcher was left off the last payroll, name was on payroll with no part-time hours, and she had worked 44.5 hours.  Tom Wilson motioned to approve payroll claim for Lissa Wyatt’s pay from the last pay period.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

CLERK’S REPORT- Eric Roberts moved we acknowledge the Clerk’s Report for the Month of November 2009.  Don VonderMeulen seconds.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.

 2010 COMMISSIONERS MEETING SCHEDULE

Commissioners discussed the 2010 Commissioners Meeting Schedule instead of (4) meeting a month doing (3).  A new schedule was prepared to reflect the (3) Meetings.  It was said most Counties meet only twice a month.  After a lengthily discussion it was decided to meet (3) Mondays a Month with the 1st Monday meeting starting at 7:00 P.M. and the other (2) Meetings start at 1:00 P.M.

 RESOLUTION 2009-42

2010 HOLIDAY SCHEDULE- Don VonderMeulen motioned to approve the 2010 Holiday Schedule, as presented.  Eric Roberts reads Holiday Schedule.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

 RESOLUTION 2009-43

2010 PAYROLL SCHEDULE- Don VonderMeulen motioned to approve the 2010 Payroll Schedule.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

 HUNTERSVILLE ROAD CULVERT PROJECT- Drew Barth, Howard J Barth & Associates presented Contract between the City of Batesville and Franklin County Board of Commissioners for review and recommendation on a small culvert that sits in the City of Batesville.  The City had agreed to pay half of the $5,000.00 cost for the services.  Drew didn’t see a reason for the cost to go over $5,000.00, unless an entity requested additional engineering services.  Franklin will be invoiced separately and the City of Batesville will get invoiced.

 Tom Wilson motioned to sign Contract with Howard J Barth & Associates.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

 2010 FA-3 APPLICATIONS- Drew Barth also mentioned that INDOT will be putting out the FA-3 Applications for request of projects until February 2010.  Last year we had put together an Application for Columbus Avenue over Little Laughery Creek Bridge 117 and is asking if they can resubmit the project.

 Tom Wilson motioned for Howard J Barth & Associates to submit the FA-3 Application for Bridge 117.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

 LIQUID ASPHALT BID- Don VonderMeulen mentioned that Dennis Cooper of Terry Materials would like to have a number of gallons that would be projected to be used for 2010.  Terry Materials said they would not lock in a price for 2010.  Tom Wilson said his district would use between 225,000 and 250,000 gallons next year.  Eric Roberts said he is looking to use 700,000 gallons in his district, but will confirm with his foreman.

 Don VonderMeulen moved to accept both bids for Liquid Asphalt Emulsions, Terry Materials and Marathon Petroleum and Notice to be given to each that the amount of gallons will not be guaranteed.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion Carried.

 RESOLUTION 2009-44

APPOINTMENT OF LAKE SANTEE REGIONAL WASTE & WATER DISTRICT APPOINTMENT

Eric Roberts moved to Appoint Frank Erdosy to the Board of Trustees of the Lake Santee Regional Waste and Water District (4-year term).  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Motion carried.

 HEALTH BOARD APPOINTMENT– Tom Wilson motioned to Re-Appoint Patsy Weileman and Joy Bishop to the Franklin County Health Board (4-year term each).  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

 VETERANS SERVICE OFFICER- Received a Letter from Don Mulvany saying he will be retiring as of December 31, 2009 and has recommended Charles “Chuck” Thomas for the appointment of Veterans Service Officer.

 Don VonderMeulen motioned to Appoint Charles Thomas to replace Don Mulvany for Veterans Service Officer for Franklin County, Effective January 1, 2010.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

 OFFICIALS BOND REBECCA OGLESBY TREASURER- Eric Roberts moved we sign the Officials Bond for Rebecca Oglesby, Treasurer.  Don VonderMeulen seconds.  Tom Wilson, All in Favor.  Motion carried.

 INDIANA PAGING NETWORK TOWER MAINTENANCE AGREEMENT- Carol Westerman, Secretary Board of Commissioners reported that Indiana Paging Network, Inc. had not paid the Tower Maintenance Agreement for 2009, amount due is $1,704.00.  The Commissioners asked that a delinquent notice be sent requesting payment and also send out the Agreement for 2010.

 MAINTENANCE AGREEMENT FOR AUDITOR’S COPIER- A Maintenance Agreement from the Office Shop had been presented for the Sharp Copier that had been purchased for the Area Plan Office.  (After reviewing the Agreement was for the Auditor’s Office).  The agreement is for the purposed of customer initiated and routine maintenance for an Annual Amount of $313.20, includes 36,000 copies a year, with excess copies @ .0090 per copy.

 Tom Wilson motioned for Eric Roberts to sign Maintenance Agreement with the Office Shop.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

 2010 EMS CONTRACT- The 2010 EMS Contract had been submitted for approval.  Eric Roberts mentioned that the $75,000.00 needs to be amended to $50,000.00 and need to check on the Assistant’s Salary for 2010. 

 2010 CENSUS COMMITTEE-Joan Koch presented a list of 9 people to the Commissioners for the 2010 Census Committee for Franklin County.

 LIBRARY- Harry Graves of the St. Peter’s Parish District presented to the Commissioners pages out of the IC Codes 36-02-11-15 Instruments that may be received for record and reads off (b) in Section 15.  Presents copy of Township Expansion Resolution recorded March 8, 2006 and prepared by Melody L Gault adding Blooming Grove Township.  Harry then questionS Resolution 2008-14, it does not have on it who prepared it.  Tom Wilson someone from the Library.  Harry then asked within how many days was it to be recorded, 5 or 10 days, it depends on what chapter you are going by.  Don VonderMeulen, Resolution was passed to create Library District.  Eric Roberts, Intent was to expand Library District.  Joan Koch, the original intent was to expand the Library District.  The State’s ruling after the court hearing decided it to be a New Library District.  Eric Roberts asked Gene Stewart if there is a difference with the language with expanding or creating a library district.  Gene said he would review the chapters.  Harry then presents a copy of Article 3 Statewide Library Card Program with parts underlined that IC 20-14-1-2 stating it is repealed effective July 1, 2005.  They are using an appealed IC Code to add Blooming Grove to the Library District.  Harry asked if Blooming Grove is paying the library tax when it was put on in 2006.  Joan Koch said any questions Harry has, he needs to contact Lowell McMillin, the Library’s Attorney.   Harry then presents a copy of the Whitewater Valley Community Library District Budget for 2008 that was filed in the Auditor’s Office on September 19, 2007 and a copy of the 2010 Budget and reads off the Director’s Salary $40,000.00 in 2008 and it goes to $60,000.00 for 2010.  Eric Roberts said that is a question for County Council.  Tom Wilson’s opinion they expanded.  Don VonderMeulen could not find were it was addressed in the minutes creating a County Wide Library District.  Harry, it’s not a County Wide District, there are portions not in the Library District.  Harry then questions the appointments to the Library Board; he could not find anything on the Whitewater Valley Library District on appointments.  Harry stated that No Library District was formed on April or May of 2008.

 ANDERSONVILLE GRANT- It was mentioned that on December 14, 2009 at 2:00 P.M. the Awarding of the Community Focus Block Grant for Andersonville will be taking place in Indianapolis.

 TAX SALE- It was reported that Tax Sale was held on December 3, 2009 and 28 properties did not sell and now they are eligible for a Commissioners Sale.  There are 9 properties in Lake Shore Resort that did not sell.

 TRACY LIGHTFIELD COMP-TIME- Don VonderMeulen asked about when Tracy Lightfield’s Comp-time that had been requested at the time went from full-time status to part-time was going to be paid out.  Susan Jones, Auditor said she did not know as it was being investigated.

 COUNTY ATTORNEY-  Don VonderMeulen asked to put out a Letter of Interest to Attorney’s for the County Attorney position for 2010.  Don asked if Gene had a problem with that.  Tom Wilson asked if they had a problem with Gene representing us.  Gene said they did not have to answer, that he has no problem with it.  Eric thinks he’s done a good job for the County; the only problem is with attendance to the meetings.  Eric goes along with taking letters and said for Gene to submit a letter.

 ADJOURN Eric Roberts moved we adjourn.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Motion carried.

 Others Present- John Estridge   Darrell Smith   Monica Yane   Harry Graves  

Drew Barth   Doug Dagley   Daryl Krammer    John Steele    Joan Koch

 

 AYE                                                                                        NAY

 __S/ Eric E Roberts__________                             _________________________

Eric E Roberts                                                                     Eric E Roberts

 __S/ Thomas E Wilson_______                               _________________________

Thomas E Wilson                                                              Thomas E Wilson

 _________________________                            _________________________

Donald M VonderMeulen                                            Donald M VonderMeulen

 ATTEST: __S/ Susan A Jones _____________________

                Susan A Jones, Franklin County Auditor

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