Monday, October 18th, 2021

June 15, 2009 Meeting Minutes




June 15, 2009 @ 9:00 A.M.

Commissioners/Council Public Meeting Room


Those Present: County Commissioners:                Eric E Roberts    Thomas E Wilson Don VonderMeulen                   

County Auditor:                Susan A Jones

Commissioners Secretary: Carol Westerman

Eric Roberts opened the meeting with the Pledge of Allegiance.

WEEKLY REPORT-Susan Jones, Auditor reported that tax statements went out in the mail on Friday, June 12, 2009.

MINUTES– Tom Wilson motioned to approve the Minutes of June 1, 2009.  Don VonderMeulen seconds the motion.  Eric Roberts, All in Favor.  Motion carried.

PTABOA RE-APPOINTMENTS– Sharon Halcomb, County Assessor Requested the Re-Appointments of Members to the Property Tax Assessment Board of Appeals (PTABOA).  By virtue of statue, the appointments need to be one from each party, and gives recommendation.  Democrat, Shirley Seufert and Republication, Nellie (Peggy) Glascock were the appointments last year.  Sharon is also requesting they be appointed for a 2-year term.  Other Members of the Board are Bessie Edwards and Claudine Rader and they are appointed by the County Council.  The County has contracted with Nexus Group and they have an employee that will satisfy the Level II Requirement.

Tom Wilson motioned to re-appoint Shirley Seufert and Nellie (Peggy) Glascock to the PTABOA for 2-years.  Don VonderMeulen seconds the motion.  Eric Roberts, All in Favor.  Motion carried.

VANETTA ROAD LOW WATER CROSSING REPLACEMENT PROJECT PROPOSED BRIDGE #14-Eric Roberts presented a set of Plans and Cost Estimates for the Vanetta Road Low Water Crossing Replacement Project that George Hartman had prepared.  Reported that Ballenger Contracting will donate his equipment to excavate the project, but asked the County to pay the labor for the operator.  Estimate for the project is bridge deck from E & H Bridge & Grating $48,273.67 (this includes the required guardrail needed to complete the project) and materials estimated to be $21,520.95 for a total of $69,794.62.  There was a discussion on what the cost of the labor would be.  Eric Roberts asked that quotes be taken, don’t know what Ballenger would charge, could be high to make up the cost of donating the equipment.  Tom Wilson called James Ballenger during the meeting and asked what the cost of the labor would be.  Joe Ballenger will be coming in to get a copy of the plans to review.  Don VonderMeulen asked where would be funds come from to pay for the project.  He then asked the Susan Jones, Auditor and she had said she did not know and he would need to talk to Hollie Sintz, Highway Clerk and see what is appropriated and if the funds are available.  The Auditor would only know the cash amount, and it’s on the report you are given weekly.  Tom Wilson called the Highway Department and Hollie said funds would be available, but would need to be appropriated by County Council.  Don VonderMeulen has concerns moving forward with the project.  He would like to have an outside company design the project and have a cost that would affect the moneys we have.  Don would like to have Hollie tell us where the money is coming from and do we have to do a transfer or an additional.    

SRI TAX SALE CONTRACT AGREEMENT- Don VonderMeulen moved we sign the Master Agreement for SRI Tax Sale Services and Addendum.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

LETTER OF SUPPORT DIGITAL BRIDGE COMMUNICATIONS- Ryan Stout of Digital Bridge Communications gave a presentation of their services and grant proposal to get high speed internet availability in the Metamora area at last weeks meeting.  Mr. Stout had asked for a Letter of Support from the Board of Commissioners.

Don VonderMeulen motions to sign the Letter of Support for Digital Bridge Communications.  Tom Wilson seconds the motion.  Eric Roberts, All in Favor.  Motion carried.

COURTHOUSE LANDSCAPING PROPOSALS- Andrea White of Whitetail Acres presented a Proposal for the Replacement of the Landscaping in the front of the Courthouse and around the monument on the side yard.  It was asked if there was a warranty on the plants.  It was said there is a 6-month to a year warranty on the plants, if they are properly maintained.  The Proposal with mulch comes to $5,583.97.  It was preferred to stay with the rock instead of the mulch.  Eric figured there is $1,400.00 for the mulch that would be deducted.  Andrea estimated the price with rock to be $6,530.21, but would need to confirm.  

Pine Ridge Landscape, LLC had also submitted a proposal for Landscaping and it came to $5,930.21.

Tom Wilson motioned to approve the proposal from Whitetail Acres for the Landscaping at the Courthouse, with rock.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

RESOLUTION 2009-21 COMMISSIONER EVENING MEETING SCHEDULE –                 Susan Jones, Auditor had presented Schedules for the Commissioners Evening Meeting.  The first option is the 1st Monday of the Month from July through December.  The second option is the 2nd Monday of the Month, July through December.  The third option is the 3rd Monday of the Month, July through December and the fourth option is the 4th Monday of the Month, July through December with the meetings starting at 6:00 P.M.  Susan went on to say she is available for whatever evening meeting the Commissioners decide to meet, not to use her as an excuse not to have evening meetings.  Eric Roberts reported he preferred we start the meetings in September, the County Fair is in July and the State Fair is in August.  Eric also remarked on the number of people who have been attending, that the number is low.  Then went on to say how many people attended the APC Meeting this past Wednesday Evening, they didn’t have enough for a quorum.  That’s what I’m trying to prove.  Tom Wilson said it does not make a difference on how many residents attend the nightly meetings; it should be available for the residents to attend.  It’s for those who work during the day and wish to attend a meeting if they choose.  Susan replied we are here to serve the people.

Don VonderMeulen motions to go with the 1st Monday Meeting Schedule, eliminating July and August and starting in September, starting at 7:00 P.M.  Tom Wilson asked you don’t want to do July and August.  Eric Roberts, would prefer not to.  Tom Wilson, July and August would be our regular meeting starting at 9:00 A.M.  Eric said yes.  Eric Roberts seconds Don’s motion.  Tom Wilson, All in Favor.  Motion carried.

Resolution 2009-21         

2009 Commissioners Evening Meeting Schedule starting in September and meetings starting at 7:00 P.M.  September 8, 2009, October 5, 2009, November 2, 2009 and December 7, 2009.

CPI SUPPLY-Steve Meyer of CPI mentioned his company will be offering a discount on aluminum culvert pipe this month if the County wants to place an order.

ECONOMIC DEVELOPMENT UPDATE- Tony Schwab, Economic Development Director reported the Economic Development Commission had met this past Thursday evening, and received permission to get a website together and Tony is planning on doing the design himself.  Also reported that Trevor Lane has made contact with him and is helping him set up appointments.

METAMORA MAIN STREET PROJECT- Joe Gillespie, County Surveyor reported that Ed Findley of Rohe Company had been sick and he does not have the plans finalized for the Metamora Main Street Project.  Hopefully he will have it completed tomorrow.

SPRINGFIELD CEMETERY PIPE- Joe Gillespie had also reported that Chester Ball had mentioned the pipe had come in for the Springfield Cemetery.  Joe Gillespie will lay out the pipe and get with the Board of Director’s of the Springfield Cemetery. 

BRACKNEY DITCH- Joe Gillespie also reported that he is working on Brackney Ditch Plans from Abbott Road to the Railroad.

PIPE CREEK BRIDGE 48- Joe had reported he has staked off the Right of Way for the Pipe Creek Bridge 48 Rehabilitation Project.  Reported he has accepted offers to purchase from two (2) of the three (3) property owners for right of way acquisition.  The 3rd property needs to have the right of way amended, when they were staking the right of way it came in the middle of a gravel driveway.  Joe said he may need to amend the offer.

BLUE CREEK BRIDGE 94- Joe had also reported he had a power of attorney emailed to the property owner for the right of way that is still needed for the Blue Creek Bridge 94 Bridge Replacement Project.  The property owner should be able to sign so the project can move forward in securing the right of way.           

SNOW HILL COVERED BRIDGE 102- Joe Gillespie reported there is a question regarding the size of the water main from Kevin Loisell of Clark Dietz that has risen with the proposed sprinkler system for the Rehabilitation Project for the Snow Hill Covered Bridge 102.  Had been discussing with Steve Roemer of the Franklin County Water Association, that he was told they needed to hire an Engineer to determine the size for the water main to support the sprinkler system.  Joe and Eric Roberts said to Franklin County Water not to hire an engineer.

METAMORA EVENTS- Bob O’Rourke of Metamora reported we were given permission to have special events in the past for Duck Creek Crossing.  We need to have some kind of event every weekend to get the people to Metamora.  He can’t get permission from the different organizations; they are saying he needs to get permission from the Board of Commissioners.  Tom Wilson said as long as the events don’t go into a flea market event, is tasteful and fits with the Town of Metamora.

PAYROLL- Commissioners discussed E-911 Payroll for Comp/Overtime Pay for when Tracy Lightfield and Jon Hundley attend a Conference in Texas.  They were trying to determine what was comp/overtime and what was time worked.  There was discussion putting a spreadsheet together marking what hours are what, time worked, sick, vacation, personal, training or conference.

Don VonderMeulen moved we approve payroll.  Tom Wilson seconds.  All in Favor.  Motion carried.

BUDGET REQUEST- Eric Roberts asked about looking at the 2010 Budget Request.  Don VonderMeulen asked to look at request so e knows what is requested and can answer question when asked by Council.

 ADJOURN-Don VonderMeulen motioned to adjourn.  Eric Roberts seconds the motion.  Tom Wilson, All in Favor.  Motion carried.

Others Present

John Estridge                     Darrell Smith                      Sharon Halcomb               Sara Duffy                          

Joe Gillespie                       Scott McDonough            Jerry Harnishfeger           Tony Schwab                    

Steve Collier                       Bob O’Rourke                    Ryan Stout                          Andrea White                   

Marty Hon                          Steve Meyer                      Marilyn Roberts

AYE                                                                                                        NAY

__S/ Eric E Roberts______________                                     __________________________

Eric E Roberts                                                                                     Eric E Roberts

__S/ Thomas E Wilson___________                                      ___________________________

Thomas E Wilson                                                                              Thomas E Wilson

__S/ Donald M VonderMeulen_____                                    ____________________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

 ATTEST: _S/ Susan A Jones___________________

                Susan A Jones, Franklin County Auditor

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