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April 28, 2009 Council Meeting Minutes

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FRANKLIN COUNTY COUNCIL MEMORANDUM & MINUTES

April 28, 2009 @ 7:00 P.M.

FRANKLIN COUNTY GOVERNMENT CENTER

COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203

 

Those Present: County Council:   Hollie Sintz     Jeffery Koch    Carroll Lanning   

Bradley L Spurlock    Kenneth Rosenberger   Tom Linkel          Jason Allen        

County Auditor:      Susan A Jones

County Commissioner:    Eric E Roberts                     Donald M VonderMeulen                           

Hollie Sintz opened the Meeting with the Pledge of Allegiance.  Meeting was called to Order.

MINUTES Bradley Spurlock motioned to approve Minutes of March 24, 2009.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

RESOLUTION 2009-13 ADDITIONAL APPROPRIATION

Hollie Sintz reads Resolution 2009-13 Additional Appropriation.  HAVA Section 102 – $2,195.00 for Supplies.  Highway – $10,000.00 for Utilities.  Cum Capital Development – $16,000.00 for Building Repair.

Bradley Spurlock motioned to accept Additional Resolution 2009-13.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.  

                             

     

ADDITIONAL

ADDITIONAL

     

AMOUNT

AMOUNT

     

REQUESTED

APPROVED

FUND NAME: HAVA Section 102      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$2,195.00

$2,195.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for HAVA Section 102 Fund:

$2,195.00

$2,195.00

         
         
FUND NAME: Highway      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$10,000.00

$10,000.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Highway Fund:

$10,000.00

$10,000.00

         
FUND NAME: Cumulative Capital Development      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$16,000.00

$16,000.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Cumulative Capital Development Fund:

$16,000.00

$16,000.00

 

RESOLUTION 2009-14 TRANSFER OF FUNDS  Hollie Sintz reads Resolution 2009-14 Transfer of Funds. 

 

COUNTY GENERAL

FROM:  Prosecuting Attorney – Deposition                          $     422.00                         100-108-4394.00

TO:         Prosecuting Attorney – Part-Time Help                  $     422.00                         100-108-4120.00

 

FROM:  Extension Office – Office Supplies                            $  1,000.00              100-123-4210.00

TO:         Extension Office – Service Agreement                   $  1,000.00                100-123-4370.00

 

FROM:  Commissioners – Building Repair                              $  2,000.00               100-130-4364.00

TO:         Commissioners – Machinery & Equipment           $  2,000.00                   100-130-4440.00

 

FROM:  Communications – Office Supplies                           $     338.81                       100-150-4210.00

TO:         Communications – Service Agreement                  $     338.81                        100-150-4370.00

FROM:  Communications – Communications Supervisor $  2,000.00                   100-150-4147.00

TO:         Communications – Misc Operating Expenses      $  2,000.00                     100-150-4220.00

 

FROM:  Communications – Communications Supervisor $     200.00                      100-150-4147.00

TO:         Communications – Postage                                         $     200.00                         100-150-4320.00

 

FROM:  Communications – Communications Supervisor $  1,300.00                     100-150-4147.00

TO:         Communications – Printing                                          $  1,300.00                     100-150-4333.00

 

FROM:  Communications – Communications Supervisor $     500.00                        100-150-4147.00

TO:         Communications – Membership Dues                    $     500.00                            100-150-4349.00

FROM:  Communications – Communications Supervisor $  5,000.00                        100-150-4147.00

TO:         Communications – Service Agreement                  $  5,000.00                        100-150-4370.00

 

FROM:  Communications – Communications Supervisor $  2,000.00                      100-150-4147.00

TO:         Communications – Educational Materials              $  2,000.00                       100-150-4378.00

FROM:  Communications – Communications Supervisor $  4,000.00                      100-150-4147.00

TO:         Communications – New Equipment                        $  4,000.00                         100-150-4440.00

                               

FROM:  Communications – Communications Asst.

Supervisor Holiday Pay                                  $  1,480.40                            100-150-4148.00

TO:         Communications – Office Supplies                           $  1,480.40                  100-150-4210.00

 

E-911

FROM:  E-911 – Service Agreement                                         $18,959.00                   248-000-4370.00

TO:         E-911 – Communications Assistant Supervisor    $18,959.00               248-000-4146.00

 

FROM:  E-911 – Office Supplies                                                  $     489.88                   248-000-4210.00

TO:         E-911 – Social Security                                                    $     489.88                248-000-4147.00

FROM:  E-911 – Printing                                                                 $  1,300.00               248-000-4333.00

TO:         E-911 – Social Security                                                    $  1,300.00                248-000-4147.00

 

FROM:  E-911 – Postage                                                     $     200.00          248-000-4320.00

TO:         E-911 – Retirement                                               $     200.00                          248-000-4148.00

 

FROM:  E-911 – Service Agreement                                         $  1,481.00                248-000-4370.00

TO:         E-911 – Communications Assistant

Supervisor Holiday Pay                  $  1,481.00                     248-000-4152.00

 

ECONOMIC DEVELOPMENT

FROM:  Economic Development – Director                           $15,600.00          2415-000-4101.00

TO:         Economic Development – Unemployment           $15,600.00          2415-000-4343.00                                           

Jeff Koch questions the transfers for E-911.  Susan Jones, Auditor reported Tracy Lightfield, E911Director had done the transfers setting up the appropriations according to the State Board of Accounts Audit in 2008 on the 911 funds.  There is to be the E-911 Landline, E-911 Wireless and County General E-911 Funds set up for individual budgets.  Prior to this year fees collected from E-911 Wireless and Landline were put into the same cash line, since the first of the year they are being split into different cash lines.  There not being enough dollars to set up the Wireless account, Tracy is taking the Communications Assistant Supervisor position out of County General and setting it up in E-911 and then setting the appropriations per Indiana Code between County General and E-911.  After the funds generate in the Wireless Fund, a budget will be set for it.                               

Scott McDonough questions the $15,900 transfer for Economic Development being transferred to Unemployment.  Susan Jones reported a State of Benefits had been submitted from the Unemployment Office for Rene Stivers.  When a statement arrives for payment of benefits, it must be paid, funds need to be put in place.  Scott McDonough then asked if when the statement of benefits had been received, did anyone appeal the unemployment.  Don VonderMeulen reported the Commissioners did not act on the appeal.  Eric Roberts reported that Tom Wilson is checking with Gene Stewart on the process.

Bradley Spurlock motions to approve the Transfer of Funds Resolution 2009-14.  Tom Linkel seconds.  All in Favor (7).  Opposed (0).  Motion carried.

RESOLUTION 2009-15 TEMPORARY LOAN TO HEALTH FUND

Hollie Sintz reads Resolution 2009-15, Temporary Loan to Transfer Funds from 1350 Rainy Day Fund to 214 Health Fund.

Carroll Lanning motions to approve Resolution 2009-15.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

                            

RESOLUTION OF FRANKLIN COUNTY COUNCIL TO TRANSFER FUNDS FROM 1350-RAINY DAY FUND TO 214-HEALTH FUND

WHEREAS, Franklin County Health Fund is in need of money for cash flow purposes;  And

WHEREAS, it is necessary to borrow money to enhance the Franklin County Health Fund; And

WHEREAS, there is sufficient money on deposit to the credit of Franklin County Rainy Day Fund that can be temporarily transferred; And

WHEREAS, the money to be transferred is revenue derived from the levying and collection of property taxes or special taxes or from the operation of Franklin County, Indiana.

    NOW THEREFORE, BE IT ORDAINED:

 

  1. That $60,000.00 (sixty thousand dollars and zero cents) be transferred from the Franklin County Rainy Day (1350) be transferred to the Franklin County Health Fund (214).

 

  1. BE IT FURTHER RESOLVED, the period during which said funds shall be transferred shall end during the budget year of this Resolution, being the year in which the transfer shall occur.

 

  1. BE IT FURTHER RESOLVED that only revenues derived from the levying and collection of property taxes or special taxes or from the operation of Franklin County, Indiana may be included in the amount transferred.

ORDINANCE 2009-05 AMENDMENT TO THE 2009 SALARY ORDINANCE

Hollie Sintz reads the Amendments to the 2009 Salary Ordinance in Ordinance 2009-05.  Moving the Communication Assistant Pay and Holiday pay from County General 100-150-4147.00 and 100-150-4148.00 to E-911 248-000-4146.00 and 248-000-4152.00 as of April 28, 2009.

Carroll Lanning moved to accept Ordinance 2009-05 Amended Salary Ordinance.  Bradley Spurlock seconds.  All in Favor (7).   Opposed (0).  Motion carried.

IT SUPPORT       

Don VonderMeulen reported that the IT Committee had meet twice this year so far, the Committee consists of Elected Officials and/or Representatives of the Offices.  In the meetings it was discussed the need for IT Support.  RBSK has been their IT Support on a as needed basis.  Representatives from (5) Offices are present this evening along with Barry Bailey, RBSK and Ramzi Nuseibeh of (MDI) Midwest Data, Inc.  RBSK had submitted a Silver Support  Maintenance Agreement and MDI had also presented an Annual Support Agreement.  The (2) Proposals are different, RBSK has given a price of $19,680.00 would include remote monitoring of network, five hours on site technical support included bi-weekly, four hours remote support per month.   MDI had given a price of $4,500.00, would include network in both the Government Center and Courthouse.  The Support Agreement buys 24/7 support for unlimited phone support and remote support and rates of $95.00/hour onsite with a $495.00 day cap for support and $60.00/hour with $495.00 day cap on in-house support.  Does not charge time for travel or mileage.

Sharon Halcomb, Assessor says she has been a big supporter for an IT Support Person, her ideal situation would be to have someone setting in her office, right now she is relying on Veronica in the Auditor Office to transfer files between the offices.  If waiting on Manatron it may take awhile.  Marlene Flaspohler, Clerk reported that she already pays for software and case management with CSI.  Marlene also reported that their internet has been down for the last several weeks.  Brad Spurlock asked if we pay for IT Support, do we still pay the computer maintenance that is in the budgets for Manatron.  It was said yes, that is for software support.  The IT Support would be working with the software vendors and working on the hardware.  Don VonderMeulen said the other problem is dividing the cost between the Offices.  Don reported he will set up another IT Meeting with the Committee.    

E-911

Tracy Lightfield, E-911 Director reported she has been working with (6) other Counties working on a solution on replacing 911 Equipment.  It had been agreed to go for a grant and have been working on a Federal Grant and would call for a 50/50 Grant.  There is a Roundtable Discussion that is scheduled for the sometime for the first week of June and invites the Commissioners and Council to attend.

NEW TAX SOFTWARE

Susan Jones, Auditor reported he had asked the Commissioners awhile ago to pursue a new software program for taxes.  We have had issues with Manatron support.  We have seen a demonstration on software from Low & Associates and had received a price to go with a new software vendor.  Recommendation from other Counties that the support is good and programs are user friendly.  Several surrounding counties around us have converted from Manatron to Low, Fayette, Ripley and Dearborn are just a few that have recently switched.  Low & Associates have given proposal with (4) different payment options.  Representatives would be available to come and talk to you.  It was asked that they attend the next meeting.

 ADJOURN            Carroll Lanning moved to adjourn.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

 

Others Present                

Dale Maxie                         Darrell Smith                      Barry Bailey                        Ramzi Nuseibeh                              

Sharon Halcomb               John Steele                        Wayne Monroe                                Tony Schwab

Jeff Jones                            Marlene Flaspohler         John Estridge

 

AYE                                                                                                        NAY

___S/ Hollie Sintz___________________                          _______________________

Hollie Sintz                                                                                          Hollie Sintz

_________________________________                        _______________________

Jeffery C Koch                                                                                   Jeffery C Koch

___S/ Kenneth J Rosenberger_________                           _______________________

Kenneth J Rosenberger                                                                                Kenneth J Rosenberger

___S/ Bradley L Spurlock_____________                           _______________________

Bradley L Spurlock                                                                           Bradley L Spurlock

___S/ Carroll Lanning________________                          _______________________

Carroll Lanning                                                                                  Carroll Lanning

_________________________________                        _______________________

Tom Linkel                                                                                          Tom Linkel

___S/ Jason Allen___________________                         _______________________

Jason Allen                                                                                         Jason Allen

 

ATTEST:  __S/ Susan A Jones_________________

                  Susan A Jones, Franklin County Auditor

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