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August 25, 2009 Council Minutes

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FRANKLIN COUNTY COUNCIL MEMORANDUM & MINUTES

AUGUST 25, 2009 @ 7:00 P.M.

FRANKLIN COUNTY GOVERNMENT CENTER

COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203

               

Those Present: County Council:                Hollie Maxie                       Jeff Koch                             Kenneth Rosenberger                  

Bradley Spurlock              Carroll Lanning                  Tom Linkel                          Jason Allen        

County Auditor:   Susan A Jones

County Commissioner:    Tom Wilson                        Don VonderMeulen

 

Hollie Maxie opened the Meeting with the Pledge of Allegiance.  Meeting was called to Order.

 

FRANKLIN COUNTY PUBLIC LIBRARY DISTRICT    Susan Jones, Auditor explained the Franklin County Public Library District was to on the Agenda tonight for County Council to act on their Budget.  Today at 4:00 P.M. was informed by DLGF that the County Council will not be acting on the Library District’s Budget this evening.  Since their 2010 Budget exceeds the 3.80% County Growth Quotient, the County will need to advertise, hold public hearing and adopt the Franklin County Library District Budget.  The 1st advertisement is set for September 2nd and the 2nd advertisement September 9th.  The Public Hearing is set for September 22nd during the regular County Council Meeting and Adoption Date is set for October 20th, during the regular County Council Meeting.

Melody Gault passed a packet of information, summaries what is going on in the Library.  Why we decided to go above the 3.8 growth quotient, which is because we have become county wide and this is our one and only chance to change our levy.  Right now it is 12% and wanting to lower it to 10.5% that way the current people who are paying the library rate will get a decrease in their property tax.  The new townships will pay but it won’t be an much as what the other townships have been paying.  The monies will be spread throughout the County.  Melody has been in contact with Wayne Hudson, DLGF Representative and State Library Officials.  They have a Long Range Plan and a Capital Projects Plan.  The Library has increased their hours to 60 hours a week and now have wireless internet.  The Library will have to follow State guidelines and this will go in effect January 11, 2010.

Cecil Bruns, Member of the Springfield Township Advisory Board mentioned that 2-years ago Mrs. Koch and Mrs. Gault had approached Springfield Township asking to join the library district and requested a five cent rate.  They had talked to property owners and they did not give approval to join the Library District.

Melody was told he did not have to answer questions, but you are welcome to come to the library to get information.  Melody mentioned she has contacted Township Trustees and Advisory Board, when people were coming to the library and not understanding why they could not get a library card without paying a membership, because they were not paying the library rate in their township.  Melody said she had been approached by a Commissioners at the Home and Garden Show and asked why Franklin County was not a County Wide Library and she had told him why.  He had asked if there was another way it could happen and she had told him there were two other ways, the constituents could do a petition drive or County Commissioners could vote and put in a County Wide Library and he had asked them to come to a meeting and explain this to them.

On April 21, 2008 the County Commissioners had passed an Ordinance for the Library to become a County Wide Library District, with this (5) townships were added to the district.

It was said the 10.5 cents include the capital project plan per $100.00 assessment.  Joan Koch mentioned when we went to the township trustee the five cents was based on assessed value 5-years ago.  The 10.5 cents is everything.  Joan mentioned it was 5-years ago when we went and talked to the Township Trustees and at that time we asked if you wanted to join or do a contract for just the school students at that time.  When we put a budget together we ask for the maximum levy, knowing we won’t get it.  We don’t know what is going to happen with the taxes, this is our one time we get to do this, because we are a county wide library.  If the County Council gives a favorable review, it goes onto the State and the State makes the final decision, it is out of our hands.    

Public Hearing for the Franklin County Library District Budget will be held on September 22, 2009.            

REVIEW OF TAXING UNITS BUDGETS FOR NON-BINDING RECOMMENDATION RESOLUTION 2009-30

County Council reviewed the Taxing Units Budget, Carroll Lanning had question on Posey and Ray Township they had the greatest increase.  Jeff Koch asked about Mt. Carmel’s Budget.  It was said they had not had a budget in years.  Jerry Day mentioned he is working with DLGF on a Levy for Mt. Carmel.

Hollie Maxie reads Resolution 2009-30 A Resolution Regarding the Non-Binding Review of the Franklin County Taxing Units for Bath, Blooming Grove, Brookville, Butler, Fairfield, Highland, Laurel, Metamora, Posey, Ray, Salt Creek, Springfield, Whitewater Townships, Brookville Civil Town, Cedar Grove Civil Town, Laurel Civil Town, Mt. Carmel Civil Town, Oldenburg Civil Town.

Carroll Lanning moved we accept Resolution 2009-30 with questioning  Posey Township why Township Assistance raised and Ray Township on Township Assistance on why it raised.  Recommending Ray Township to go back to what it was in 2009.  Recommending the other units to be approved as submitted, making no recommendation.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.                              

MINUTES

Brad Spurlock motions to accept the Minutes of July 21, 2009.  Kenneth Rosenberger seconds the motion.  All in Favor (7).  Opposed (0).  Motion carried.

RESOLUTION 2009-28 ADDITIONAL APPROPRIATION

Hollie Maxie read Resolution 2009-28 Additional Appropriation.  County General  Personal Services 32,792.00, (4) Probationary Jailers.  Rainy Day Fund Services and Charges Match for Andersonville Storm Drainage Project Grant $35,000.00 and Cattle Testing State Contract $30,680.00 and Professional Services $800.00.  H1N1 Influenza Grant Personal Services part-time $15,000.00, Social Security $953.00, Supplies $500.00.  Pretrial Diversion Equipment $5,000.00.  Public Safety Interoperable Committee (PSIC) Grant Services and Charges $1,140.00.

Bradley Spurlock motions to accept Resolution 2009-28 with the exception of the County General $32,793.00 (Jailers).  Kenneth Rosenberger seconds.  All in Favor (7).  Opposed (0).  Motion carried.    

                               

     

ADDITIONAL

ADDITIONAL

     

AMOUNT

AMOUNT

     

REQUESTED

APPROVED

FUND NAME: County General      
  10000  Personal Services  

$32,793.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for County General Fund:

$32,793.00

$0.00

         
FUND NAME: Rainy Day Fund      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$66,480.00

$66,480.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Rainy Day Fund Fund:

$66,480.00

$66,480.00

         
FUND NAME: H1N1 Influenza Grant      
  10000  Personal Services  

$15,953.00

$15,953.00

  20000  Supplies  

$500.00

$500.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for H1N1 Influenza Grant Fund:

$16,453.00

$16,453.00

         
FUND NAME: PreTrial Diversion      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$5,000.00

$5,000.00

      .  
TOTAL for PreTrial Diversion Fund:

$5,000.00

$5,000.00

         
FUND NAME: Public Safety Interoperable Committee (PSIC) Grant  
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$1,140.00

$1,140.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Public Safety Interoperable Committee (PSIC) Grant Fund:

$1,140.00

$1,140.00

 

RESOLUTION 2009-29 TRANSFER OF FUNDS

Hollie Maxie reads Resolution 2009-29 Transfer of Funds.

COUNTY GENERAL

FROM:  Extension – Telephone                                                                                 $     600.00                            100-123-4322.00

TO:         Extension – Office Supply                                                                           $     600.00                            100-123-4210.00

 

FROM:  Cemetery Commission – Travel                                                                 $     235.00                            100-135-4321.00

TO:         Cemetery Commission – Maintenance Restoration                          $     235.00                            100-135-4220.00

               

CUMULATIVE BRIDGE

FROM:  Cumulative Bridge – PERF                                                                            $  1,600.00                           203-000-4148.00

TO:         Cumulative Bridge – Various Culverts                                                     $  1,600.00                           203-000-4250.00

 

HEALTH

FROM:  Health – Office Machine Repair                                                                                 $       95.00                            214-000-4232.00

TO:         Health – Computer Maintenance                                                             $       95.00                            214-000-4362.00

CUMULATIVE CAPITAL DEVELOPMENT

FROM:  Cumulative Capital Development – Building Repair                           $   1,500.00                          249-000-4364.00

TO:         Cumulative Capital Development – Equipment                                  $   1,500.00                          249-000-4440.00

 

SPERRY RICE RIVERBOAT GRANT

FROM:  Sperry Rice Riverboat Grant – Equipment                                             $  13,459.04                         2455-000-4440.00

TO:         Sperry Rice Riverboat Grant – Professional Services                         $  13,459.04                         2455-000-4370.00

 

Tom Linkel moved to approve Resolution 2009-29 Transfer of Funds.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

DECLARATION OF COUNTY TAX RATES CAGIT & CEDIT   

The Declaration of County Tax Rates for Fiscal Year October 1, 2009 – September 30, 2010 for Franklin County.  The County Adjusted Gross Income Tax (CAGIT) proposed rate 1.0000% and The County Economic Development Income Tax (CEDIT) 0.2500%.  This form needs to be signed by the County Auditor, County Attorney and Head of Enabling Body and sent to the Indiana Department of Revenue.

Bradley Spurlock motions to allow Hollie Maxie to sign the Declaration of County Tax Rates.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ECONOMIC DEVELOPMENT AUGUST REPORT

Tony Schwab, Director of Economic Development was unable to attend and had submitted a written report for August.  Had been in touch with J & J Packaging.  In the process of getting the second draw of $129,000 from the City of Lawrenceburg for the Sperry Rice Grant, that leaves $57,000 of the $300,000.  There will be a ribbon cutting ceremony at Sperry Rice on August 28, 2009 to launch the new line helped by the grant.  Some of the employees have already been called back to work.  Southeastindiana.com is a newly forming regional group of five counties (Ohio, Switzerland, Dearborn, Ripley and Franklin).  Planning on continuing our support with the group and sending representative to the meetings.  The commission does not plan on joining the I-74 group, put will keep in good graces with them while seeing what the future holds.  We did receive on lead this month that could amount to something, cannot divulge any information per request of company.  Phil Harsh, EcO15, is going to set up some computers in the Economic Development Office to train residents in manufacturing skills; he is starting with 8 computers.

LETTER OF RESIGNATIONTONY SCHWAB

Tony Schwab had turned in his Letter of Resignation to the Franklin County Economic Development Commission.  Mr. Schwab had accepted another position with a company; it would be a conflict of interest for him to continue in his current director capacity.  Mr. Schwab stated, due to the unique need for a LEDO in the county, it would be in the best interest of the county for a coordinated transition until a new director can be hired.  There is also a need in my new position to start as quickly as possible.  Mr. Schwab offers the traditional two week notice today (August 14, 2009), but believe we can work out an alternative solution that would be a benefit to the county and allow me to transition into my new position quicker.  Sincerely, signed Tony Schwab.

Bradley Spurlock motions to accept the Letter of Resignation from Tony Schwab.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ORDINANCE 2009-14 AMENDED 2009 SALARY ORDINANCE

Hollie Maxie reads changes for Ordinance 2009-14, Amended 2009 Salary Ordinance.  Change is Section 2415 Economic Development adding 4125.00 Part-time Director at a rate of pay up to per hour $18.64.

Jeff Koch motion to accept Ordinance 2009-14 Amended 2009 Salary Ordinance.  Tom Linkel seconds.  All in Favor (6).  Opposed (1) (Bradley Spurlock opposing the hourly rate of pay).  Motion carried.

CO GENERAL (150) COMMUNICATIONS TO CO GENERAL (132) JAIL          

Bradley Spurlock had mentioned he had asked Susan Jones, Auditor to prepare Additional Appropriation Reduction and Additional Appropriation forms moving Communication Funds to the Jail Budget.  Bradley Spurlock motioned to move Communication/911 Dispatchers out of County General 150 and other appropriations to be put under the Sheriff’s Jail Budget.  Tom Linkel agrees, we are not here to micro manage, but nothing has been done.  Kenneth Rosenberger seconds.  All in Favor (7).  Opposed (0).  Motion carried.

FEMA FUNDING FOR STORM DAMAGE

Bradley Spurlock asked if the County had gotten any FEMA Funding for the Storm Damage that had occurred in the County.  Tom Wilson said they are waiting to hear from FEMA.

2008 ANNUAL REPORT FOR SECURITY CENTER

Dale Maxie, Sheriff had presented the 2008 Annual Report for the Franklin County Security Center.

ADJOURN Carroll Lanning motioned to adjourn.  Tom Linkel seconds.  All in Favor (7).  Opposed (0).  Motion carried.

Others Present                

Dale Maxie                         Daryl Kramer                      Monica Yane                      Scott McDonough                           

Pat Combs                          John Estridge                     Tracy Lightfield                  Melody L Gault                

Joann Koch                         Mike Kolb                            Dave Kolb                            Louis E Linkel                     

Glenn Williams                  Cecil Bruns                          Jerry E Day                          Roy N Hall                           

Darrell Smith                      Jim Anderson                    Karen Anderson                               Erv Roberts

AYE                                                                                        NAY

__S/ Hollie Maxie________________                  _____________________

Hollie Maxie                                                                       Hollie Maxie

__S/ Jeffery C Koch_______________                                _____________________

Jeffery C Koch                                                                   Jeffery C Koch

__S/ Kenneth J Rosenberger________                                _____________________

Kenneth J Rosenberger                                                                Kenneth J Rosenberger

_______________________________                             _____________________

Bradley L Spurlock                                                           Bradley L Spurlock

__S/ Carroll Lanning_______________                                _____________________

Carroll Lanning                                                                  Carroll Lanning

_______________________________                             _____________________

Tom Linkel                                                                          Tom Linkel

__S/ Jason Allen__________________                               _____________________

Jason Allen                                                                         Jason Allen

ATTEST:  __S/ Susan A Jones__________________

                  Susan A Jones, Franklin County Auditor

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