June 23, 2009 Council Minutes
JUNE 23, 2009 @ 7:00 P.M.
FRANKLIN COUNTY GOVERNMENT CENTER
COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203
Those Present: County Council: Hollie Sintz Jeffery Koch Carroll Lanning
Bradley L Spurlock Kenneth Rosenberger Tom Linkel
County Auditor: Susan A Jones
County Commissioner: Donald M VonderMeulen
Hollie Sintz opened the Meeting with the Pledge of Allegiance. Meeting was called to Order.
ECONOMIC DEVELOPMENT UPDATE Tony Schwab, Economic Development Director introduced himself and said he had started June 1, 2009. He had been in manufacturing for 26 years. Right now he is spending his time getting organized; getting a feel what is expected of him. He has been meeting with State, USDA and Economic Development Officials. He has been working on getting the website up and going. He had hired a local person for $500.00 to help set it up and wanting to do most of it himself. He had been meeting with local business and visited Owens Corning, J & J Packaging, and tomorrow going to Sperry Rice. Also mentioned will be looking into Tourism in Franklin County. Mr. Schwab mentioned he will be attending the Commissioners Meetings to give updates, as much as he can. Hollie Sintz asked if any of the business have people laid off. Tony replied Owens Corning is busy, J & J had 20% reduction, is at full staff now, looking to add 315 temp employees, could add up to 400. Carroll Lanning asked if the Grant that Sperry Rice received, is it going to help. Tony replied saying they are purchasing a piece of equipment, could hire up to (7) employees. Brad Spurlock mentioned, you being here tonight has met the standard of what we want and thanked Tony for being here tonight. Tony invited the Council Members to stop in the Office, trying to maintain the office hours 8:30 – 4:00 as much as possible.
MINUTES Brad Spurlock motions to approve the May 26, 2009 Minutes. Kenny Rosenberger seconds the motion. All in Favor (6). Opposed (0). Motion carried.
RESOLUTION 2009-20 DISASTER RECOVERY PLAN FOR FRANLIN CO Susan Jones, Auditor presents and reads Resolution 2009-20, Disaster Recovery Plan for Franklin County. To avoid destruction of records and documents for the operation of Franklin Government for the Assessor, Auditor and Treasurer Offices the following plan will be in effect. Everyday a full database backup of the MVP Tax Program and Harris Open Window Financial will be stored in the fire proof safe in the Treasurer’s Office. Once a week a full database backup will replace the one from the previous week and will be stored in the safe at the Brookville Town offices located at 1020 Franklin Ave. In case of a catastrophe an offsite will be available to make the county information available to function for emergency monies and operations. Once a disaster has been declared, the following contacts must be made immediately: Disaster Recovery Team: County Auditor, Assessor and Treasurer. Vendor Contacts: Manatron/Proval and Harris Financial. If a complete disaster is declared at the Franklin County Government Center, a replacement computer will be placed at the Franklin County Courthouse located at 459 Main Street, Brookville, IN 47012. Information processing would occur there until offices are restored. Duties of administrative privilege will be as designated as per recommendations from current administrators of programs and procedures per State Board of Accounts. In the event of an official’s or deputy’s inability to perform the functions needed for full operations for the county the next appropriate officer or position will be in charge of that specific function or operation. Emergency Contact Information is as follows: Franklin County Commissioners: Eric E Roberts, Thomas E Wilson, Donald M VonderMeulen, Franklin County Council, Hollie Sintz, President, Jeffery C Koch, Vice President, Franklin County Auditor, Susan A Jones, Franklin County Assessor, Sharon Halcomb and Franklin County Treasurer, Rebecca Oglesby. Manatron and Harris Financial. Approved this 8th day of June, 2009 by Franklin County Commissioners, Auditor, Assessor and Treasurer. Approved this 23rd day of June, 2009, Franklin County Council.
Carroll Lanning moved to accept Resolution 2009-20. Jeff Koch seconds the motion. All in Favor (6). Opposed (0). Motion carried.
ECONOMIC DEVELOPMENT CORPORATION FUNDS TO FRANKLIN COUNTY EDIT Judson McMillin, Attorney presented documents to the Franklin County Council Dissolving the Franklin County Economic Development Corporation and Presented check to County Council in the amount of $43,545.86. Documents presented are as follows:
1) Certificate of Dissolution of the Franklin County Economic Development Corporation from the State of Indiana Office of the Secretary of State dated June 15, 2009.
2) Copy of Bank Statement from FCN Bank dated May 29, 2009 with balance of $43,575.86
3) Receipt for $30.00 from the Indiana Secretary of State for filing of Articles of Dissolution for the Franklin County Economic Development Corporation.
4) Acceptance of Keys to the Franklin County Development Office signed by Eric E Roberts on February 26, 2009.
5) Inventory of Property turned over from the Franklin County Economic Development Corporation to the Franklin County Economic Development Commission signed by Dennis Kolb dated February 27, 2009.
6) Letters to MainSource Bank dated February 25, 2009 and FCN Bank dated February 24, 2009 for funds donated by each Bank stating funds will be used for Promoting Economic Development in Franklin County.
7) Cashier’s Check No. 033192 in the amount of $43,545.86, Dated June 22, 2009, Franklin County Economic Development as Remitter, to Franklin County Council.
Hollie Sintz, thanked the People who served on the Franklin County Economic Development Corporation, who had helped in promoting business in Franklin County. Also thanked Wayne Bauer, who was in attendance.
Brad Spurlock asked Tony Schwab if he is in need of any of the funds made available. Tony Schwab replied that he has been asked if join several organization, such as the I-74 Corridor Group. There are funds available in his budget.
Tom Linkel mentioned that he works very closely with INDOT and has seen a lot of stimulus funds available for Parks that the County should be looking into this.
RESOLUTION 2009-22 ADDITIONAL APPROPRIATION Hollie Sintz reads Resolution 2009-22, Additional Appropriation. Stayin’ Alive Personal Services $8,000.00. Sperry-Rice Riverboat Grant Capital Outlay $300,000.00. Public Safety Interoperable Communications Grant Capital Outlay $57,410.00.
Jeff Koch moved to accept Resolution 2009-22. Carroll Lanning seconds the motion. All in Favor (6). Opposed (0). Motion carried.
| FUND NAME: | Stayin’ Alive | |||
| 10000 Personal Services |
$8,000.00 |
$8,000.00 |
||
| 20000 Supplies |
$0.00 |
$0.00 |
||
| 30000 Services and Charges |
$0.00 |
$0.00 |
||
| 40000 Capital Outlay |
$0.00 |
$0.00 |
||
| . | ||||
| TOTAL for | Stayin’ Alive | Fund: |
$8,000.00 |
$8,000.00 |
| FUND NAME: | Sperry-Rice Riverboat Grant | |||
| 10000 Personal Services |
$0.00 |
$0.00 |
||
| 20000 Supplies |
$0.00 |
$0.00 |
||
| 30000 Services and Charges |
$0.00 |
$0.00 |
||
| 40000 Capital Outlay |
$300,000.00 |
$300,000.00 |
||
| . | ||||
| TOTAL for | Sperry-Rice Riverboat Grant | Fund: |
$300,000.00 |
$300,000.00 |
| FUND NAME: | Public Safety Interoperable Communications Grant | |||
| 10000 Personal Services |
$0.00 |
$0.00 |
||
| 20000 Supplies |
$0.00 |
$0.00 |
||
| 30000 Services and Charges |
$0.00 |
$0.00 |
||
| 40000 Capital Outlay |
$57,410.00 |
$57,410.00 |
||
| . | ||||
| TOTAL for | Public Safety Interoperable Communications Grant | Fund: |
$57,410.00 |
$57,410.00 |
RESOLUTION 2009-23 TRANSFER OF FUNDS
Hollie Sintz reads Resolution 2009-23 Transfer of Funds.
COUNTY GENERAL
FROM: Circuit Court – Postage $ 400.00 100-136-4320.00
TO: Circuit Court – Office Supplies $ 400.00 100-135-4210.00
PARK
FROM: Park – Professional Services $ 643.62 216-000-4300.00
TO: Park – Unemployment $ 643.62 216-000-4170.00
CUM CAPITAL DEVELOPMENT
FROM: Cum Cap Dev – Building Repair $ .20 249-000-4364.00
TO: Cum Cap Dev – Loan (Phone) $ .20 249-000-4600.00
Kenneth Rosenberger moved to accept Resolution 2009-23. Tom Linkel seconds. All in Favor (6). Opposed (0). Motion carried.
RESOLUTION 2009-24TEMPORARY LOAN TO GOV BOND RENOVATION
Hollie Sintz reads Resolution 2009-24, Resolution of Franklin County Council to Transfer Funds From 247-Jail Lease Rental to 0182-Government Bond Renovation.
RESOLUTION OF FRANKLIN COUNTY COUNCIL TO TRANSFER FUNDS FROM
247-JAIL LEASE RENTAL TO 0182-GOVERNMENT BOND RENOVATION
WHEREAS, Franklin County Government Bond Renovation Fund is in need of money for cash flow purposes; And
WHEREAS, it is necessary to borrow money to enhance the Franklin County Government Bond Renovation Fund; And
WHEREAS, there is sufficient money on deposit to the credit of Franklin County Jail Lease Rental Fund that can be temporarily transferred; And
WHEREAS, the money to be transferred is revenue derived from the levying and collection of property taxes or special taxes or from the operation of Franklin County, Indiana.
NOW THEREFORE, BE IT ORDAINED:
- That $211,000.00 (two hundred and eleven thousand dollars and zero cents) be transferred from the Franklin County Jail Lease Rental Fund (247) be transferred to the Franklin County Government Bond Renovation Fund (0182).
- BE IT FURTHER RESOLVED, the period during which said funds shall be transferred shall end during the budget year of this Resolution, being the year in which the transfer shall occur.
- BE IT FURTHER RESOLVED that only revenues derived from the levying and collection of property taxes or special taxes or from the operation of Franklin County, Indiana may be included in the amount transferred.
Dated this 23th day of June, 2009.
Carroll Lanning moved to approve Resolution 2009-24. Jeff Koch seconds. All in Favor (6). Opposed (0). Motion carried.
ORDINANCE 2009-09 AMENDED 2009 SALARY ORDINANCE
Hollie Sintz read the Amendment to the 2009 Salary Ordinance, Ordinance 2009-09. The Amendment is adding the Economic Development Director’s Annual Salary $35,000.00 for 32 Hours Per Week, $1,346.15 Bi Weekly Rate, and $20.71 Hourly Rate.
Kenneth Rosenberger moved we Adopt Amended 2009 Salary Ordinance 2009-07. Brad Spurlock seconds the motion. All in Favor (6). Opposed (0). Motion carried.
EXEMPT/NON EXEMPT EMPLOEES Brad Spurlock brought up the question to Don VonderMeulen, would this position, Economic Development Director be Exempt or Non Exempt. Legal definition really would be important, if it is exempt or non exempt. Don would need to research. Elected Positions are exempt. This then went into the discussion of the E-911 Director, is that position is exempt or non exempt. Hollie Sintz, to be exempt you need to over (2) person/people or more. Don VonderMeulen, you have to be in a policy making position and have the hiring/firing capability. Don, most positions should be non exempt. Brad, this is discussion was not directed to Mr. Schwab, it is over all for all employees. Don, the department heads have to make sure they work within their budget. Hollie, asked if they would want to get with Gene Stewart to discuss over time/comp time. Brad, needs to be addressed. Tom Linkel, Gene needs to see if our handbook and follow state law. It was then said if someone is in position to create overtime, they should not get it, should be exempt.
PTABOA APPOINTMENTS Sharon Halcomb, County Assessor who was unable to attend, as she is attending a week long class for Level III Certification had submitted a letter requesting the appointments to the Property Tax Assessment Board of Appeals. According to IC 6-1.1-28-1, County Council makes two appointments to the Property Tax Assessment Board of Appeals (PTABOA). Sharon is requesting that these appointments be for a two year period to hear 2008 and 2009 appeals to property assessments. Sharon is recommending Claudine Rader –R- and Bessie Edwards –D- for these appointments. Both have been on the board for several years and have past experience. The Contract Franklin County has with Nexus Group, Inc. Includes days for assistance and consultation for a Level II employee with the board on our appeals.
Brad Spurlock motions to Appoint Claudine Rader and Bessie Edwards to the Property Tax Assessment Board of Appeals (PTABOA) for a period of (2) years. Carroll Lanning seconds. All in Favor (6). Opposed (0). Motion carried.
2010 COUNTY COUNCIL BUDGET
Members of the County Council had made recommendations for the 2010 County Council Budget Estimates, Rainy Day Fund Budget Estimates and Bond 2 Government Center Budget Estimates. Are as Follows:
County Council – Salary Adjustments – $25,000., Contingency – $300,000., Misc. Operating Supplies – $200., Legal Consulting – $50,000., Travel – $200., Conference & Seminars – $5,000., Consulting Services – $5,000., for a Total of $385,400.
Rainy Day – New Equipment Outlay – $58,000., for a Total of $58,000.
Bond 2 Government Center – Government Center Bond Payment – $421.185., for a Total of $421,185.
SALARY CHANGE FOR SHERIFF DEPUTY Dale Maxie, County Sheriff requested a Change in Salary for Deputy John Roberts. Dale explained that Eldon Cornelius, Former Sheriff had made Doug Baker, Chief Deputy/Major. Being a Chief Deputy they cannot get overtime, so Doug was made a Major. Doug Baker is no longer holding the Chief Deputy position. John Roberts is now Chief Deputy/K-9 and Dale is requesting he get the $1,000 extra in pay. Doug Baker will also still be receiving that pay. Sheriff’s Department would transfer $1,000.00 from overtime to the Chief Deputy/K-9 Position.
ANDERSONVILLE Brad Spurlock mentioned he is going to ask County Council and Commissioners to come up with funding for the Andersonville Project. There are Waste Water, Septic and Water issues in Andersonville. There was Grant that was approved for the Study. The Study was completed and recommendations made. Hoosier Hills Water would apply for a Grant to put in a water line, estimates would be $40.00 fee for residents a month. The Waste Water Disposal plans for a lagoon type system, this would cost $103.00 a month ($60.00 would be for maintaining the system and the balance to pay off the loan). Andersonville needs $35,000.00 for the 10% match. Brad mentioned this is an issue that needs to be addressed for Waste Water Disposal. The Septic/Water would be for the residents to address. Several of the County Council Members had concerns is using tax dollars for a specific area, there are other areas in the County that are also in need waste water disposal. There is a meeting on Tuesday, June 30, 2009 @ 6:00 P.M. in Andersonville to discuss the Recommendations, Brad had asked Members of Council to attend. Carroll Lanning said we need to get with Brian Patterson, he is Council’s Appointment to the Southeastern Indiana Regional Planning Commission to see what grants are available, and asked that it be put on the next County Council Meetings Agenda.
EXECUTIVE SESSION Kenny Rosenberger reported he has had complaint on the E-911 Director and asked that County Council have an Executive Session to discuss. Don VonderMeulen said we have had Executive Sessions in the past and they have been a waste of time, I’m over E-911, I should be the first to be called. There was discussion on when to have the Executive Session. Suggestion was before the next County Council Meeting.
JULY 28TH COUNCIL MTG Tom Linkel requested the next Council Meeting be moved from July 28th to July 21st. he will be out of town on the 28th of July.
Jeff Koch motioned we move the next County Council Meeting to July 21, 2009 from July 28th and have Executive Session at 6:30 P.M. on July 21, 2009 for the Purpose of Personnel in the Ms. Hamilton Room. Don VonderMeulen reported he will be out of town for (2) weeks starting July 18th. Tentative Date of July 7th was set for the Executive Session. Hollie Sintz will get with Gene Stewart. Kenneth Rosenberger seconds. All in Favor (6). (Opposed (0). Motion carried.
ADJOURN Brad Spurlock motioned to Adjourn. Tom Linkel seconds. All in Favor (6). Opposed (0). Motion carried.
Others Present
Dale Maxie Darrell Smith John Estridge Tony Schwab
David Hartman Wayne Bauer Jud McMillin Monica Yane
Marlene Flaspohler
AYE NAY
__S/ Hollie Sintz__________ _____________________
Hollie Sintz Hollie Sintz
_______________________ ______________________
Jeffery C Koch Jeffery C Koch
__S/ Kenneth J Rosenberger__ _______________________
Kenneth J Rosenberger Kenneth J Rosenberger
__S/ Bradley L Spurlock______ ________________________
Bradley L Spurlock Bradley L Spurlock
__S/ Carroll Lanning_________ ________________________
Carroll Lanning Carroll Lanning
__S/ Tom Linkel__________ __________________
Tom Linkel Tom Linkel
________________________ ____________________
Jason Allen Jason Allen
ATTEST: __S/ Susan A Jones__________________________
Susan A Jones, Franklin County Auditor