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May 26, 2009 Council Minutes

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FRANKLIN COUNTY COUNCIL MEMORANDUM & MINUTES

May 26, 2009 @ 7:00 P.M.

FRANKLIN COUNTY GOVERNMENT CENTER

COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203

 

Those Present:                 County Council:       Hollie Sintz   Carroll Lanning   Bradley L Spurlock 

                        Kenneth Rosenberger   Jason Allen               

 County Auditor:  Susan A Jones

 County Commissioner:       Eric E Roberts   Donald M VonderMeulen                           

 

Hollie Sintz opened the Meeting with the Pledge of Allegiance.  Meeting was called to Order.

PUBLIC HEARING FRANKLIN COUNTY PUBLIC LIBRARY DISTRICT CAPITAL PROJECT PLAN RESOLUTION 2009-19

Melody Gault, Director of the Franklin County Public Library District had presented the Library Capital Project Plan.  There was an error in advertising the Public Hearing for this evenings meeting.  It was advertised on May 6, 2009 and stated for the purpose of approving the Library Capital Projects Fund Plan for the year 2009 instead of 2010.  Melody had presented to the Council IC 5-3-1-2.3 Other Errors and Omissions.  Hollie Sintz reads Indiana Code.  Provides that a notice required to be published by law is valid even through it contains error or omissions, as long as: 1. A reasonable person would not be misled by the error or omissions; and 2. The notice is in substantial compliance with the time and publication requirements applicable under this chapter or and other Indiana statutes under which the notice is published.

Melody Gault then presented the Projects Plan for 2010 for the Library.  Planned Construction, Repair, Replacement or Remodeling at the Brookville and Laurel Library – $12,800.  Plans are to paint the cornice outside of the Brookville Library, the stairwell and hallway also needs to be painted.  Install carpet at the Laurel Library.  Emergency Allocations – $10,000.  Lease of copy machines at both Brookville and Laurel Libraries $4,000. Repairs and Maintenance $2,000.  Purchase, Lease Repair and Maintenance of Computer Hardware and Software at both buildings.  Support for AVC Accounting Software Program $10,000. Allocations for Future Projects $69,832.  Future Projects is putting funds away to add a Library at the eastern end of the County.

Melody reported that in 2008 they were open 57 hours per week, had 51,532 visits, circulated 48,829 items, answered 7,748 reference questions, 5,165 visits to our website, sent 2,134 faxes, checked out 599 items for the homebound, 17,181 patrons had attended programs, 19820 patrons used computers and 827 patrons from 21 states used the Genealogy Room.  The Library’s are now open till 3:00 on Saturdays.   

Hollie Sintz reads Resolution 2009-19 Resolution of Appropriate Fiscal Body of Action on Library Capital Projects Plan.  Whereas, the Franklin County Public Library District has adopted a Library Capital Projects Plan as provided for IC 36-12-12, be it resolved that the County Council of Franklin County, Indiana, being the appropriate Fiscal Body for the Franklin County Public Library District as designated in IC 36-12-12-5, does hereby approve/reject the Plan as received by this body on the 26th day of May, 2009.  Adopted this 26th day of May, 2009.

Carroll Lanning moved we adopt Resolution 2009-19 and approve the projected Capital Project Plan for the Library.  Kenneth Rosenberger seconds the motion.  All in Favor (5).  Opposed (0).  Motion carried.

LOW ASSOCIATES NEW TAX SOFTWARE PROGRAM

George Zeltner and Andrew Low of LOW Associates introduced themselves and reported they are located in South Bend, Indiana and have been in operation since 1976.  LOW employs 46 employees, who support the Auditor and Treasurer Offices for Tax and Financials.  They have support personal that lives in Connersville.  Their Company works in Indiana only and software is specifically for Indiana, they currently serve 24 of the 92 counties.  LOW works very closely with the Department of Local Government and Finance and with the State Auditor’s Office.  We come to the County for the conversion of information from the old software company, we balance and train on data.  The support staff helps throughout the year with the different cycles of the tax program.  We are here tonight for Council’s consideration for the Tax Program.  We currently support Fayette, Randolph, Decatur, Dearborn, Ripley and Clark that are located near here.  The annually maintenance is $33,084 a year, is billed semi-annually and would be due 30 days after installation.  Had provided several options for payment of the onetime fee.  The one option is a 3-year payment plan starting in 2010.  Council will take under advisement.

MINUTES             Kenneth Rosenberger motioned to accept the Minutes of April 28, 2009.  Brad Spurlock seconds.  All in Favor (5).  Opposed (0).  Motion carried.

RESOLUTION 2009-17 ADDITIONAL APPROPRIATION

Hollie Sintz reads Resolution 2009-17 Additional Appropriation.  Highway $38,000.00 Truck Repair.  Operation Pullover $1,900.00 Personal Services.  Stayin’ Alive $710.47 Personal Services.  2518 Tobacco Money $6,395.00 New Equipment and Bio-Terrorism $396.84 New Equipment.  Hollie reported that Diane Turney, Nurse from the Health Department could not attend to represent their request and Hollie read explanations, to purchase a new refrigerator to store vaccines and a cabinet to store birth and death records.  Also to purchase a new thermometer for the exam room.  Brad Spurlock asked if the truck repairs was for more than one truck and was answered yes.

Carroll Lanning motioned we accept Resolution 2009-17.  Kenneth Rosenberger seconds the motion.  All in Favor (5).  Opposed (0).  Motion carried.

 

 

                   

ADDITIONAL

ADDITIONAL

     

AMOUNT

AMOUNT

     

REQUESTED

APPROVED

FUND NAME: Highway      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$38,000.00

$38,000.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Highway Fund:

$38,000.00

$38,000.00

         
FUND NAME: Operation Pullover      
  10000  Personal Services  

$1,900.00

$1,900.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Operation Pullover Fund:

$1,900.00

$1,900.00

         
FUND NAME: Stayin Alive      
  10000  Personal Services  

$711.00

$711.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Stayin Alive Fund:

$711.00

$711.00

         
FUND NAME: 2518 Tobacco Money      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$6,395.00

$6,395.00

      .  
TOTAL for 2518 Tobacco Money Fund:

$6,395.00

$6,395.00

         
FUND NAME: Bio-Terrorism      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$397.00

$397.00

      .  
TOTAL for Bio-Terrorism Fund:

$397.00

$397.00

 

 

RESOLUTION

2009-18

       

TRANSFER OF FUNDS

Hollie Sintz reads Resolution 2009-18 Transfer of Funds.

                                                 

COUNTY GENERAL

FROM:  Cemetery – Supplies                                                      $     500.00                                           100-135-4210.00

TO:         Cemetery – Equipment                                                 $      500.00                                           100-135-4440.00

 

 FROM: Circuit Court – Xerox Maintenance                          $      800.00                                           100-136-4366.00

TO:         Circuit Court – Office Supplies                                    $      800.00                                           100-136-4210.00

                               

CUM CAPITAL DEVELOPMENT

FROM:  Building Repair                                                                  $   2,152.00                                          249-000-4364.00

TO:         Equipment                                                                          $   2,152.00                                          249-000-4440.00

Bradley Spurlock moved we accept Resolution 2009-18 Transfer of Funds.  Carroll Lanning seconds.  All in Favor (5).  Opposed (0).  Motion carried.

ORDINANCE 2009-06 AMENDMENT TO THE 2009 SALARY ORDINANCE

Hollie Sintz reads Amendment to the 2009 Salary Ordinance, Ordinance 2009-06.  The Amendment is for George Hartman who had retired at the end of March 2009 as Highway Engineer, has agreed to work on a part-time basis at the hourly rate of pay of $28.10, what he had been earning as full time.  He will be working approximately 10 hours a week thru July for a total of $4,500.00.  It’s been figured for 4-months thru July.

Kenneth Rosenberger motioned to accept Ordinance 2009-06, Amended 2009 Salary Ordinance.  Jason Allen seconds.  All in Favor (4).  Opposed (1) (BS).  Motion carried.

IT SUPPORT       

Don VonderMeulen, Commissioner reported after the last meeting we had a IT Support Meeting with Officials and Department Heads.  It had been decided to contract with Midwest Data, Inc. (MDI) for $2,625.00 for the balance of 2009 to be paid out of the Commissioners Budget.  If anything else needs to be done that is not part of initial contract, the departments can pay for it out of their budgets.  They are going to be working on switching email address from Citadel to ETC.

SECURITY CENTER REPAIRS

Dale Maxie, Sheriff reported that the hot water heater and hot water holding tanks at the Security Center are in need of repairs.  It had been recommended that both tanks for the hot water be replaced.  Cost estimates for replacing one tank is $19,000.00.  Also we are out of spare parts for the locks on the cell doors; the cost for new locks is $15,000.00. Brad Spurlock mentioned we need to make plans for the future, looking to building a new jail, having a Juvenile Center.

ADJOURN            Brad Spurlock motioned to adjourn.  Kenneth Rosenberger seconds.  All in Favor (5).  Opposed (0).  Motion carried. 

Others Present

Dale Maxie                         Darrell Smith                      John Estridge                     George Zeltner                

Andrew Low                      Melody Gault                    JoAnn Koch

 

AYE                                                                                        NAY

__S/ Hollie Sintz________________                     _______________________

Hollie Sintz                                                                          Hollie Sintz

__S/ Jeffery C Koch______________                   ________________________

Jeffery C Koch                                                                   Jeffery C Koch

__S/ Kenneth J Rosenberger_______                   _________________________

Kenneth J Rosenberger                                                                Kenneth J Rosenberger

__S/ Bradley L Spurlock___________                   ______________________

Bradley L Spurlock                                                           Bradley L Spurlock

__S/ Carroll Lanning______________                  _______________________

Carroll Lanning                                                                  Carroll Lanning

__S/ Tom Linkel__________________                                ________________________

Tom Linkel                                                                          Tom Linkel

_______________________________                             ________________________

Jason Allen                                                                         Jason Allen

ATTEST:  __S/ Susan A Jones___________________________

                  Susan A Jones, Franklin County Auditor

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