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November 24, 2009 Council Minutes

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FRANKLIN COUNTY COUNCIL MEMORANDUM & MINUTES

November 24, 2009 @ 7:00 P.M.

FRANKLIN COUNTY GOVERNMENT CENTER

COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203

               

Those Present: County Council:                Hollie Maxie       Jeff Koch             Kenneth Rosenberger                  

Carroll Lanning                  Tom Linkel                          Jason Allen                         Bradley Spurlock

County Auditor:                                Susan A Jones

County Commissioner:  Eric Roberts                        Don VonderMeulen

 

Hollie Maxie opens the meeting with the Pledge of Allegiance

 

MINUTES Carroll Lanning made motion to accept the September 22, 2009 and October 20, 2009 Minutes.  Kenneth Rosenberger seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ADDITIONAL APPROPRIATION RESOLUTION 2009-38       Hollie Maxie reads Resolution 2009-38 Additional Appropriation.  Cumulative Bridge, Services and Charges $80,000.00 for the Construction of Railfence Road Bridge 110 & 111.  Pretrial Diversion – User Fees, Personal Services $6,200.00.  Reassessment, Services & Charges $7,500.00.  Rainy Day, Services & Charges $10,000.00, Utilities for Security Center.  Public Health Preparedness H1N1, Services & Charges $310.00.  Highway, Supplies $21,745.00.  Andersonville Utility Study Grant, Services & Charges $20,000.00.

Jeff Koch moves we accept Resolution 2009-38.  Tom Linkel seconds.  All in Favor (7).  Opposed (0).  Motion carried.

                               

     

ADDITIONAL

ADDITIONAL

     

AMOUNT

AMOUNT

     

REQUESTED

APPROVED

FUND NAME: Cumulative Bridge      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$80,000.00

$80,000.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Cumulative Bridge Fund:

$80,000.00

$80,000.00

         
FUND NAME: Pretrial Diversion – User Fees      
  10000  Personal Services  

$6,200.00

$6,200.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Pretrial Diversion – User Fees Fund:

$6,200.00

$6,200.00

         
FUND NAME: Reassessment      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$7,500.00

$7,500.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Reassessment Fund:

$7,500.00

$7,500.00

         
FUND NAME: Rainy Day      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$10,000.00

$10,000.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Rainy Day Fund:

$10,000.00

$10,000.00

         
FUND NAME: Public Health Preparedness H1N1      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$310.00

$310.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Public Health Preparedness H1N1 Fund:

$310.00

$310.00

         
FUND NAME: Highway      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$21,745.00

$21,745.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Highway Fund:

$21,745.00

$21,745.00

         
         
         
FUND NAME: Andersonville Utility Study Grant      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$20,000.00

$20,000.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Andersonville Utility Study Grant Fund:

$20,000.00

$20,000.00

 

TRANSFER OF FUNDS RESOLUTION 2009-39         Hollie Maxie reads Resolution 2009-39 Transfer of Funds.

 

COUNTY GENERAL

FROM:  Coroner – Conferences & Seminars                         $          850.00                       100-107-4125.00

TO:         Coroner – Vehicle Services & Charges                    $          850.00                       100-107-4315.00

FROM:  Prosecuting Attorney – Postage                               $            60.00                       100-108-4320.00                              

TO:         Prosecuting Attorney – Longevity                             $            60.00                       100-108-4158.02

FROM:  Prosecuting Attorney – Postage                                 $          100.00                       100-108-4320.00

TO:         Prosecuting Attorney – Supplies                               $          100.00                       100-108-4210.00

FROM:  Extension – Telephone                                                 $          500.00                       100-123-4322.00

TO:         Extension – Office Supplies                                         $          500.00                       100-123-4210.00

FROM:  Extension – Mileage                                                       $          450.00                       100-123-4321.00

TO:         Extension – New Equipment                                      $          450.00                       100-123-4440.00

FROM:  Extension – Mileage                                                        $          950.00                       100-123-4321.00

TO:         Extension – Office Supplies                                         $          950.00                       100-123-4210.00

FROM:  Courthouse – Building Repair                                     $       1,000.00                      100-131-4364.00

TO:         Courthouse – Janitorial Supplies                               $       1,000.00                      100-131-4211.00

FROM:  Jail – Misc. Operating                                                     $       1,859.26                      100-132-4220.00

TO:         Jail – Assistant Clerical                                                    $       1,859.26                      100-132-4125.00

FROM:  Jail – Meals                                                                         $       5,125.14                      100-132-4225.00

TO:         Jail – Contractual Services                                            $       5,125.14                      100-132-4318.00

FROM:  Circuit Court – Postage                                                  $          500.00                       100-136-4320.00

TO:         Circuit Court – Office Supplies                                    $          500.00                       100-136-4210.00

FROM:  Prosecuting Attorney IV-D Support – Postage    $          500.00                       100-145-4320.00

TO:         Prosecuting Attorney IV-D Support – Office Supplies  $500.00                      100-145-4210.00

FROM:  Transfer Station – Other Improvements                $            60.00                       100-147-4431.00

TO:         Transfer Station – Longevity                                       $            60.00                       100-147-4158.02

ELECTION           

FROM:  Election – Clerks                                                               $          675.00                       0102-000-4198.00

TO:         Election – Clerks                                                               $          675.00                       0102-000-4345.00

FROM:  Election – Judges                                                             $          725.00                       0102-000-4196.00

TO:         Election – Judges                                                             $          725.00                       0102-000-4344.00

FROM:  Election – Inspectors                                                      $       1,050.00                      0102-000-4195.00

TO:         Election – Inspectors                                                      $       1,050.00                      0102-000-4343.00

SUPPLEMENTAL ADULT

FROM:  Supplemental Adult – Treatment                              $     23,000.00                      239-000-4399.37

TO:         Supplemental Adult – Equipment                             $     23,000.00                      239-000-4440.00

FRANKLIN CO ECONOMIC DEVELOPMENT                           

FROM:  FC Economic Development – Health Ins.            $       8,000.00                      2415-000-4149.00

TO: FC Economic Development – IN Historic Landmark Survey$ 8,000.00        2415-000-4345.00

H1N1 GRANT PHASE 1

FROM:  H1N1 Grant Phase 1 – Part-time Help                     $      1,000.00                       4563-000-4120.00            

TO:         H1N1 Grant Phase 1 – Supplies                                  $      1,000.00                       4563-000-4210.00

FROM:  H1N1 Grant Phase 1 – Part-time Help                     $         500.00                        4563-000-4120.00            

TO:         H1N1 Grant Phase 1 – Charges for Services          $         500.00                        4563-000-4350.00

Brad Spurlock asked about the Transfer Station Longevity Pay.  There wasn’t enough allowed in the budget after the longevity was figured after the budget was set for 2009.

Brad Spurlock also mentioned if there is no explanation on the Transfer of Funds request, it will not be granted.

Carroll Lanning asked about the Historical Survey through Economic Development.  Joseph Jarzen of Historic Landmark explained the Survey on Historic Places and Structures in Franklin County would be documented.  The first survey was published in 1976 and needs to be updated.  The Survey would be used as a resource for federal projects, if federal funds are involved then a section 106 review needs to be done, this survey would help the County or Engineer for the project with the section 106 review.  The Tourism Board is also supporting this project and had awarded funds of $3,000 to the match.  The total federal grant for the project is $32,974.00 need $17,697.00 for the local match.  The Town of Brookville, Brookville Foundation, Historic Preservation and Laurel Historic Preservation has put funds to this project.

Tom Linkel asked if the Batesville School Corporation will be reimbursing the County for the Special Election.  We were told yes they would.

Brad Spurlock motioned to accept Resolution 2009-39.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ECONOMIC  DEVELOPMENT Keith Hall, President of the Franklin County Economic Development Commission, along with Myron Kanning, Member is requesting a change in the 2010 Salary Ordinance on the Director’s Salary from $35,000 to $45,000.  Asking for a $10,000 raise for 2010, Franklin County is on the bottom on the pay scale in the State of Indiana for the Director’s Salary.  Tom Linkel said he has no problem with allowing the extra.  Hollie Maxie doesn’t agree, we set the budget.  Kenny Rosenberger, we need to think of the other employees.  Jeff Koch, this is an open position, to work within the budget that is approved, don’t want to micro manage budgets.  Brad Spurlock, don’t want to set precedent.  Tom Linkel asked what the average salary is for a director, it was said $65,000.00.  Jason Allen, we are looking for an Economic Development Director, we may need to raise the salary.  Keith Hall, in looking at the 2009 Budget did not use the $5,000.00 attorney fees, and there are other areas where funds are not used.  Jason Allen, we need a qualified candidate.  Jeff Koch, looking at it as a transfer within the budget.  Tom Linkel asked to compromise with $40,000.00.  Carroll Lanning don’t want it transferred out of insurance.  Jeff Koch, this County needs Economic Development.  Brad Spurlock sees both sides.  Kenny Rosenberger, we need to readdress the funds taken away from the Judges, Prosecutor, Commissioner and Council raises.

Tom Linkel moves to increase the Director Salary for 2010 up to $45,000.00 and to stay within their budget and not to be transferred out of the benefit lines.  Jeff Koch seconds.  All in Favor (4) Jason Allen, Tom Linkel, Carroll Lanning and Jeff Koch.  Opposed (3) Hollie Maxie, Kenny Rosenberger and Brad Spurlock.

CONGRESSIONAL SCHOOL FUND RESOLUTION 2009-40 Hollie Maxie reads Resolution 2009-40 Resolution Transferring the Sum of $95,120.29 from the Congressional School Fund to the State of Indiana.  Resolution 2009-40 replacing Resolution 2009-37.

 

RESOLUTION 2009-40

Replacing Resolution 2009-37

 

RESOLUTION TRANSFERRING THE SUM OF $95,120.29 FROM THE

CONGRESSIONAL SCHOOL FUND TO THE STATE OF INDIANA

 

NOW, THEREFORE BE IT ORDAINED BY THE COUNTY COUNCIL OF FRANKLIN COUNTY, INDIANA, THAT:

 

Section 1.  The sum of $55,806.20 is hereby transferred from the Congressional School Principal Fund 254 and $39,314.09 from the Congressional School Interest Fund 254 pursuant to Indiana Code

20-42-2-4.5 of Franklin County, to the State of Indiana, Treasurer of State.

 

                                Section 2.  This resolution shall be in full force and effective after its passage, approval and confirmation, as required by law.

 

                                Dated this 24th day of November, 2009.

 

Carroll Lanning motions to approve Resolution 2009-40.  Jeff Koch seconds.  All in Favor (6).  Opposed (1) Brad Spurlock.  Motion carried.

 RESOLUTION 2009-41 TEMPORARY LOAN TO HEALTH Hollie Maxie reads Resolution 2009-41, Resolution of Franklin County Council to Transfer Funds from 100-County General to 214 Health in the amount of $25,000.00.

 

                                RESOLUTION #2009-41

 

RESOLUTION OF FRANKLIN COUNTY COUNCIL TO TRANSFER FUNDS FROM

100-COUNTY GENERAL TO 214-HEALTH

 

WHEREAS, Franklin County Health Fund is in need of money for cash flow purposes;  And

 

            WHEREAS, it is necessary to borrow money to enhance the Franklin County Health Fund; And

 

WHEREAS, there is sufficient money on deposit to the credit of Franklin County General Fund that can be temporarily transferred; And

 

WHEREAS, the money to be transferred is revenue derived from the levying and collection of property taxes or special taxes or from the operation of Franklin County, Indiana.

 

            NOW THEREFORE, BE IT ORDAINED:

 

  1. That $25,000.00 (twenty-five thousand dollars and zero cents) be transferred from the Franklin County General Fund (100) be transferred to the Franklin County Health Fund (214).

 

  1. BE IT FURTHER RESOLVED, the period during which said funds shall be transferred shall end during the budget year of this Resolution, being the year in which the transfer shall occur.

 

  1. BE IT FURTHER RESOLVED that only revenues derived from the levying and collection of property taxes or special taxes or from the operation of Franklin County, Indiana may be included in the amount transferred.

 

Dated this 24th day of November, 2009.

Jeff Koch moves to accept Resolution 2009-41.  Brad Spurlock seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ORDINANCE  2009-18 AMENDED 2009 SALARY ORDINANCE The Amendment to the 2009 Salary Ordinance 2009-18 is to do with the H1N1 Grant Funding and allowing the Staff to be able to pay overtime after 32.5 hours would be straight time and over 40 hours would be time and a half, for the time for the H1N1 Grant only.  Also the effective date (October 31,2009) was added when E911 Director went from a full time position to a part-time position.

Carroll Lanning moved we accept Ordinance 2009-28, Amended 2009 Salary Ordinance.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ORDINANCE 2009-19 ADOPTING JOB DESCRIPTIONS Hollie Maxie reads Ordinance 2009-19, Ordinance Adopting Job Description and Fair Labor Standards Act (FLSA).

Brad Spurlock motioned to table Ordinance 2009-19 until the next meeting to allow time to review the Job Descriptions.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ORDINANCE 2009-20 2010 SALARY ORDINANCE                                 The 2010 Salary Ordinance was presented for review.

RESCINDING MOTION FOR COUNTY GENERAL REDUCTION AND ADDITIONAL ON SEPT 22, 2009 Carroll Lanning motioned to rescind the portion of motion on September 22, 2009 to do with the Reduction and Additional done for County General with reducing (151) Communications to (132) Jail.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

LETTER FOR LIBRARY       Hollie Maxie reads from Gary Rieveschl supporting the library and letter to be made a matter of the minutes.

HARRY GRAVES                Harry Graves was asked to be put on the Agenda in regards to the Library, but did not attend tonight’s meeting.

SMALL ANIMAL CONTROL Brad Spurlock asked about the Small Animal Control Fees.  Brad had read letter from Nina Muccillo a Franklin County Resident and mentions a Spay Neuter Ordinance for Franklin County.  She had presented information on a ordinance that had been adopted in Counties in Florida.  Brad said if the Ordinance is worded right it may be good for Franklin County.  Hollie said she would talk to Tom Wilson, County Commissioner.  Brad asked that Lou Fasbinder, SAC Officer attend the next meeting.

ADJOURN Carroll Lanning moved we adjourn.  Tom Linkel seconds.  All in Favor (7).  Opposed (0).  Motion carried.

Others Present

Tony Schwab                     Sara Duffy                           Joseph Jarzen                    Myron Kanning                

Keith Hall                             Jared Phillips                      Scott McDonough            Sharon Halcomb              

Dale Maxie                        

 

AYE                                        NAY

_S/_Hollie Maxie___________                                _________________________

Hollie Maxie                                                       Hollie Maxie

_S/ Jeffery C Koch___________                              _________________________

Jeffery C Koch                                                   Jeffery C Koch

_S/ Kenneth J Rosenberger____                              __________________________

Kenneth J Rosenberger                                                Kenneth J Rosenberger

_S/ Bradley L Spurlock________                              _________________________

Bradley L Spurlock                                           Bradley L Spurlock

__________________________                           ___________________________

Carroll Lanning                                                  Carroll Lanning

_S/ Tom Linkel______________                             _________________________

Tom Linkel                                                          Tom Linkel

__________________________                           ___________________________

Jason Allen                                                         Jason Allen

ATTEST:  __S/ Susan A Jones__________________________

                  Susan A Jones, Franklin County Auditor

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