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September 22, 2009 Council Minutes

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FRANKLIN COUNTY COUNCIL MEMORANDUM & MINUTES

September 22, 2009 @ 7:00 P.M.

FRANKLIN COUNTY GOVERNMENT CENTER

COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203

               

Those Present: County Council:                                                Hollie Maxie                       Jeff Koch                             Kenneth Rosenberger                     

Carroll Lanning                  Jason Allen        

County Auditor:    Susan A Jones

County Commissioner:        Eric Roberts                        Don VonderMeulen

Hollie Maxie opened the Meeting with the Pledge of Allegiance.  Meeting was called to Order.

PUBLIC HEARING FRANKLIN COUNTY PUBLIC LIBRARY DISTRICT                Public Hearing for the Franklin County Library District Budget will be held on September 22, 2009.  Representing the Library were Melody Gault, Director, Lowell McMillin, Attorney for Library, Pat Combs, President of Library Board, Joan Koch, Vice President of Library Board, Jacob Speer, State Library and Sylvia, Attorney for the Indiana State Library.  Melody Gault passed out information on the number of card holders by townships, had 4,622 May 22, 2009 and by September 21, 2009 had 5,470 card holders.  Presented information on how the library is funded, statics report, annual report that was done in January and turned into the State Library.  Mentioned the townships that were in the library district and the townships added April 2008, Bath, Butler, Highland, Salt Creek, Springfield and Whitewater Townships.

Roy Hall, Whitewater Township Trustee and Cecil Bruns, Advisory Board Member of Springfield Township mentioned they were at last month’s meeting and stated their concerns and since that time had gotten 257 signatures being in objection to the budget, tax rate, and tax levy of the Franklin County Library District for 2010.  Petitioned, We, the undersigned, real property owners, and registered voters, are concerned citizens who urge our leaders to act now to reject the Total Budget, tax rate and tax levy proposed by the Franklin County Library District in 2010.  Petitions were presented this 22nd day of September, 2009.  Cecil Bruns gave example of tax bill being $2,907.00 and $298.22 to the library being 10.24% of total bill.  Roy Hall mentioned they had meetings with members of the Library, there is a problem with the tax rate, this is not what we were told 5-yrs ago and had talked to council and others on how to do this.  Ray Township also needs to be included an agreement and funds be made between library’s, could be distributed by the Auditor’s Office.  This could be resolved with a round table discussion, we are not against the library.

Melody Gault responded, is a County Wide Library, it’s a done deal, done by commissioners by resolution.  Ray Township is included in the Batesville Library District and they pay a library rate.  Batesville Library did not want to enter into a reciprocal agreement, but would contact them again.

It was said County Council had contacted the Department of Local Government and Finance and Commissioners are also checking into getting information to do with the Library Budget.

Arthur Robinson, Bath Township – Big outlay of money in these times when money is not certain, may not be the time.  May need to wait to expand the library, these are uncertain times.

Glenn Bruns, Bath Township – We pay for schools in Union county, like Ray Township does with Batesville School Corp.  He had gathered 68 signatures, everybody he had talked to was opposed to being in the County Wide Library District.  The 2010 Budget was increased 29% $750,000. to $1,000,000. He is in the Northwest Corner of Bath Township.  If this would go through it would cost him $389.39 on top of what he now pays.  Library Director Salary  $60,000.00 Assistants $200,000.00 don’t know how many employees there are and then next goes from $200,000.00 to $460,000.00 and Other Services and Charges, Consulting Services from $1,000.00 to $80,000.00 next year.

Heidi Ruess – Current Library Card Holder, loves our library for herself and her family, stops in library once a week.  As a teacher, use resources from the library and the children’s library come to the school.

Melody Gault explains budget increase and she does not make $60,000.00 a year, always put extra money in the budget.  The reason so much in professional services, it a long range plan to expand as a branch library or mobile library.  Funds are for a consulting firm for projects.  There are (22) staff and operate (2) buildings, if we add another branch or book mobile would need additional funding.

Sylvia Watson, Attorney for Indiana State Library, the expansion is valid, there is nothing in the law to be able to rescind the motion made by Commissioners.  Had talked to the Department of Local Government and Finance, Indiana State Library and State Board of Accounts. 

Dennis Steinford, Ray Township stated he pays $250.00 a year to Batesville Library District and owns over 300 acres, now we have internet at home, instead of going to the library.  Suggested to use the $1,000,000.00 to attract businesses in Franklin County.

Melody Gault responded by saying Ray Township pays to Batesville Library and would not pay to Franklin County Wide Library District.

Jacob Speer, State Library said he looked at the assessed value and it was 331 million and now with the new district is 661 million, went from 11,000 people to 18,000 people.

Scott McDonough – Questions if we are a County Wide Library District, when Commissioners passed resolution in April 2008 and the way he reads the Indiana Code needed to be recorded within a certain number of days and was not recorded until May 21, 2008.  Legal question on when resolution was passed by commissioners/library board.

Sylvia Watson, Attorney stated the document was filed within the 10-days of being signed.

Hollie Maxie stated the Adoption of the Library’s Budget is set for October 20, 2009 Council Meeting and by that time we will hopefully have our questions answered.

Mari Hodapp – With the last comment, not a reason to not have a library, not everyone has internet at home.

Jessica Profitt – Internet is a source of information and knowledge.

Martha Shea – Library is not just for reading books, have resource programs and programs for children and other organizations.

Taya Abbott – Library’s is a means of bringing people together.

Marty Mullins – We pay taxes in two townships, approach from taxpayers, and pay taxes for the common good to have something for everyone.

Jerry Welborn, Bath Township – 80% of his taxes to the library, will I be paying double library taxes.

Melody Gault – You do not pay library taxes to Union County.

Karen Anderson, Springfield Township – Owns farm in Springfield Township, was told several times my kids could not use the library and that hurt, you drove us to go to Oxford.

Roy Hall stated didn’t we as Township Trustees pay the library services several years ago, we did have a contract for school children for $500.00, dropped out approximately 10-years ago.

Melody Gault – We are part of PAC – Evergreen Library Card for a cost of $30.00, set by state, could to any library and get resources from another library if they are members of PAC.

Lowell McMillin – What you have is budgeting procedures, prior is what you had last year, 11,000.00 to 18,000 people in district, this is a 66% increase, going to have to be increase in budget.  Reality there will be more matrons being served.

Jim Anderson –  Came to last meeting, why can’t you set down and discuss this, then it was said slip in the back door, went around and got petition, not the right way to was done, not handled right.

Melody Gault – Did not do things dishonest, don’t go behind peoples back, you don’t know how many times we tell people, they couldn’t get a library card and try to explain to them the township trustees would not join the library district.

The Public Hearing portion for the Library’s Budget ended, with adoption of the 2010 Budget scheduled for October 20, 2009.

MINUTES Carroll Lanning moved to accept the Minutes of August 25, 2009 Council Meeting.  Jeff Koch seconds.  All in Favor (5).

Opposed (0).  Motion carried

 

RESOLUTION 2009-32 REDUCTION ADDITIONAL APPROPRIATION Hollie Maxie reads Resolution 2009-32 Reduction Additional Appropriation.  The purpose is to reduce appropriations from County General (150) Communications Budget, then in turn add appropriations to (132) Jail Budget.

Jeff Koch moves we accept Resolution 2009-32.  Kenneth Rosenberger seconds.  All in Favor (5).  Opposed (0).  Motion carried.

                                                               

      REDUCTION   REDUCTION
      AMOUNT   AMOUNT
      REQUESTED   APPROVED
           
FUND NAME: County General        
  1000  Personal Services  

$87,190.00

 

$87,190.00

  20000  Supplies  

$3,513.00

 

$3,513.00

  30000 Services and Charges  

$6,774.00

 

$6,774.00

  40000  Capital Outlay  

$4,000.00

 

$4,000.00

           
TOTAL for County General Fund:

$101,477.00

 

$101,477.00

 

RESOLUTION 2009-33 ADDITIONAL APPROPRIATION Hollie Maxie reads Resolution 2009-33 Additional Appropriation.  County General (105) Sheriff Other Motor $12,000.00 (132) Jail appropriations that were reduced from (150) Communications $101,477.00.  Rainy Day Other Motor $12,000.00 for Sheriff’s Department, Solid Waste Disposal $16,400.00 for Transfer Station.  H1N1 Influenza Grant Phase II $18,838.00.  PreTrial Diversion Part-time $5,000.00.  Restricted Cemetery Donations Maintenance & Restoration $2,000.00.  Surveyor’s Section Corner Perpetuation Equipment $2,000.00.  Clerk’s Perpetuation Fund New Equipment $592.00.  Cumulative Capital Equipment $42,504.00.

Jeff Koch moved we accept Resolution 2009-33 except the $12,000.00 in County General Sheriff Other Motor.  Carroll Lanning seconds.  All in Favor (5).  Opposed (0).  Motion carried.

 

 

     

ADDITIONAL

ADDITIONAL

     

AMOUNT

AMOUNT

     

REQUESTED

APPROVED

FUND NAME: County General      
  10000  Personal Services  

$87,190.00

$87,190.00

  20000  Supplies  

$15,513.00

$3,513.00

  30000 Services and Charges  

$6,774.00

$6,774.00

  40000  Capital Outlay  

$4,000.00

$4,000.00

      .  
TOTAL for County General Fund:

$113,477.00

$101,477.00

         
FUND NAME: Rainy Day Fund      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$12,000.00

$12,000.00

  30000 Services and Charges  

$16,400.00

$16,400.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Rainy Day Fund Fund:

$28,400.00

$28,400.00

         
FUND NAME: H1N1 Influenza Grant (Phase II)      
  10000  Personal Services  

$18,838.00

$18,838.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for H1N1 Influenza Grant (Phase II) Fund:

$18,838.00

$18,838.00

         
FUND NAME: PreTrial Diversion      
  10000  Personal Services  

$5,000.00

$5,000.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for PreTrial Diversion Fund:

$5,000.00

$5,000.00

         
FUND NAME: Restricted Cemetery Donations      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$2,000.00

$2,000.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Restricted Cemetery Donations Fund:

$2,000.00

$2,000.00

         
FUND NAME: Surveyor’s Section Corner Perpetuation    
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$2,000.00

$2,000.00

      .  
TOTAL for Surveyor’s Section Corner Perpetuation Fund:

$2,000.00

$2,000.00

         
         
         
FUND NAME: Clerk’s Perpetuation Fund      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$592.00

$592.00

      .  
TOTAL for Clerk’s Perpetuation Fund Fund:

$592.00

$592.00

         
FUND NAME: Cumulative Capital Development      
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$42,504.00

$42,504.00

      .  
TOTAL for Cumulative Capital Development Fund:

$42,504.00

$42,504.00

     

RESOLUTION 2009-34 TRANSFER OF FUNDS

Hollie Maxie reads Resolution 2009-34 Transfer of Funds.

 

COUNTY GENERAL

FROM:  Treasurer – Service Agreement                                                                                 $      250.00                           100-103-4370.00

TO:         Treasurer – Office Supplies                                                                        $      250.00                           100-103-4210.00

 

FROM:  Area Plan – Enforcement Officer                                                              $ 21,575.00                          100-124-4115.00

TO:         Area Plan – New Motor Vehicle                                                                                $ 21,575.00                          100-124-4442.00

               

FROM:  Transfer Station – Misc Operating                                                            $         60.00                          100-147-4367.00

TO:         Transfer Station – Part-time                                                                        $         60.00                          100-147-4120.00

 

Carroll Lanning moved we accept Resolution 2009-34 Transfer of Funds.  Jason Allen seconds.  All in Favor (5).  Opposed (0).  Motion carried.

APPOINTMENT CHILD PROTECTION TEAM Carroll Lanning moved to appoint Kenneth Rosenberger to the Child Protection Team.  Jeff Koch seconds.  All in Favor (5).  Opposed (0).  Motion carried.

ADOPTION OF 2010 BUDGET       Carroll Lanning suggested the Supplemental Salaries for the Judge’s and Prosecuting Attorney’s be reinstated.  Carroll Lanning motions to reinstate $5,000.00 each for the (2) Judges and (2) Prosecuting Attorney’s, adding a total of $20,000.00 back into the budget.  Kenneth Rosenberger it is pay added to their regular salary.  Motion failed, with no second.

 

                                The total that needed to be cut was    $1,898,547.

                                        Total cut during Budget Hearing -$1,213,981.  (General  $1,156.553.   Health  $15,607 Park $66,821.) 

                                                Minus Sheriff Vehicle              –       25,000.                                                                               

                                        Total that still needs to be cut      $    659,566.

                                                                                                                  112,000.  Projected Additional for Co General for remainder of year 2009

                                                                                                                    70,000.  CAGIT above what was projected for 2010

                                         May still need to cut.                      $     477,566.

 

                                                                               

                                County General Budget                                                $     5,985,470. (after removing $25,000.for the Sheriff’s Car out of Budget 105 Sheriff)              

                                                Clerk                      $              252,093.

                                                Auditor                 $              212,398.

                                                Treasurer            $              100,262.

                                                Recorder             $                86,694.

                                                Sheriff                  $              737,273.

                                                Surveyor              $               64,374.

                                                Coroner               $               31,740.

                                                Prosecutor          $                 69,261.

                                                Assessor              $              139,914.

                                                Extension            $              149,112.

                                                Area Plan             $              124,290.

                                                Veterans Ser      $                11,986.

                                                SAC                        $                46,312.

                                                Commissioners $         1,850,318.

                                                CtHse/Gov          $              171,514.

                                                Jail                          $              750,226.

                                                Cemetery Com  $               20,700.

                                                Circuit Court       $              278,067.

                                                Probation            $                92,216.               

                                                Pros Atty IV-D   $                99,753.

                                                EMA                      $                28,374.

                                                Transfer Station$             158,969.

                                                Communications$            182,224.

                                                County Council  $              327,400.

 

Election Budget                                                $        145,550.                                                                    

                                Reassessment                                                   $        250,839.

                                Bond 2 Government Center                        $        421,185.

                                Rainy Day                                                            $          58,000.

                                Indiana Tobacco Prev & Cessat                  $          42,500.

                                Highway                                                               $     1,910,578.

                                Cumulative Bridge                                           $         553,740.

                                Health                                                                   $         202,854.

                                Park                                                                       $         172,491.

                                E 911 Landline                                                    $         335,635.

                                Cum Capital Development                           $         127,000.

                                Local Road & Street                                         $         300,000.

                                Surveyor’s Corner Perpetuation                               $             2,365.

                                Supplemental Adult Probation                   $         328,787.

                                Supplemental Juvenile Probation             $             6,000.

                                PreTrial Diversion User Fees                       $           45,000.

                                Franklin Co Economic Development        $           79,942.

                                Covered Bridge                                                 $           10,000.

                                Health Maintenance                                       $           20,000.

                                Tobacco Money                                                                $           13,382.

                                Drug Free Community Fund                        $           84,500.

                                Highway EDIT                                                     $         570,000.

                                Victim Assistance                                             $           13,500.

                                In Home Detention                                         $           10,000.

                                Choices/Saturday Program                          $           55,000.

                                Waste Management & Recycling              $           25,975.

                                Title IV-D Clerk                                                  $             7,100.

                                Title IV-D Prosecutor                                      $           11,425.

                                E 911 Wireless                                                   $           50,747.

                               

Hollie Maxie reads Ordinance for Appropriations and Tax Rates for the Adoption of the 2010 Budget.  Assigned 2009-16 as Ordinance Number. 

Jeff Koch motions we accept the 2010 Budget.  Jason Allen seconds.  All in Favor (5).  Opposed (0).  Motion carried.                                                        

ORDINANCE 2009-15 AMENDED 2009 SALARY ORDINANCE Hollie Maxie reads changes for Ordinance 2009-15, Amended 2009 Salary Ordinance.  Changes in Section 150 Communications and 248 E 911.  Pertaining to Deduction Additional Appropriations and Additional Appropriations approved earlier in the meeting.  Sheriff Maxie had requested a Part-time IDAC Coordinator be added to the Salary Ordinance 248 E 911.  Tonya Hofer had agreed to come back part time (20 hours a week @ $13.79 per hour) to do payroll, scheduling and look after the IDAC System.  Sheriff Maxie mentioned that Tracy Lightfield has not been dispatching, she is no longer permitted in the Security Center.

Don VonderMeulen reported he has recommended a 911 Advisory Board be put in place for the Committee to make recommendation, but has not been adopted.  Dale agrees there should be an advisory board to clear up some of the issue and make recommendation to the Commissioners.  The 911 Coordinator job can be done on a part-time basic, if everything is running smoothly.  Dale also wants the 12 hours shift to go away.  Carroll Lanning asked if it is necessary to attend all these meetings.  Dale said some of them are mandated to keep up on training.

Kenneth Rosenberger motioned to halt funding and eliminate 4145 E 911 Temporary Dispatcher.  Jason Allen seconds.  All in Favor (5).  Opposed (0).  Motion carried.

Jeff Koch moved we adopt Ordinance 2009-15.  Carroll Lanning seconds.  All in Favor (5).  Opposed (0).  Motion carried.

INVESTING OF RAINY DAY FUNDS  Carroll Lanning moved we invest $750,000.00 of Rainy Day Funds for 6-Months in a Certificate of Deposit.  Jeff Koch seconds.  All in Favor (5).  Opposed (0).  Motion carried.

ADJOURN            Jeff Koch motions to adjourn.  Jason Allen seconds.  All in Favor (5).  Opposed (0).  Motion carried.

    

Others Present                

Karen Anderson                               Jim Anderson                    Glenn Bruns                       Jerry Welborn                  

Dale Harvey                        LaVerne Harvey                                Don Harvey                        Jennifer Profitt                

Pat Combs                          Sylvia Watson                    Jacob Speer                        Don Dunaway                   

Melody Gault                    Jerry E Day                          Lowell McMillin                 Joann Koch                        

Bob Bane                             Heidi Reuss                         Scott McDonough            Carl Walter

Barb Walter                        Harold Knecht                   Angie Riffle                         Ralph Profitt                      

Marty Mullin                      Cecil Bruns                          Mike Kolb                            David Kolb                          

Taya Abbott                       Fred Chappelow               Richard Kerr                       Darrell Smith                     

Ronald Bruns                     Teresa Fledderman         Ervin Roberts                     Dale Maxie                        

Arthur DeFossett             Kevin DeFossett                               Laura Hodapp                    Roy N Hall

John Estridge                     John ?                  

 

                AYE                                                                        NAY

__S/ Hollie Maxie____________                            _____________________

Hollie Maxie                                                                       Hollie Maxie

__S/ Jeffery C Koch___________                           ______________________

Jeffery C Koch                                                                   Jeffery C Koch

__S/ Kenneth J Rosenberger____                           ______________________

Kenneth J Rosenberger                                                                Kenneth J Rosenberger

__S/ Bradley L Spurlock________                           ______________________

Bradley L Spurlock                                                           Bradley L Spurlock

__S/ Carroll Lanning___________                          _______________________

Carroll Lanning                                                                  Carroll Lanning

__S/ Tom Linkel______________                        ________________________

Tom Linkel                                                                          Tom Linkel

__S/ Jason Allen______________                         ________________________

Jason Allen                                                                         Jason Allen

ATTEST:  __S/ Susan A Jones__________________________

                  Susan A Jones, Franklin County Auditor

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