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January 26,2010 Council Minutes

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FRANKLIN COUNTY COUNCIL MEMORANDUM & MINUTES

JANUARY 26, 2010 @ 7:00 P.M.

FRANKLIN COUNTY GOVERNMENT CENTER

COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203

               

Those Present: County Council:                                Hollie Maxie                       Kenneth Rosenberger                   Jason Allen

Carroll Lanning                  Bradley Spurlock              Jeff Koch

County Auditor:                  Susan A Jones

County Commissioner:  Don VonderMeulen

 

Hollie Maxie opens the meeting with the Pledge of Allegiance.

ORGANIZATION OF BOARD – PRESIDENT – MOTION – Kenneth Rosenberger nominated Hollie Maxie as President.  Carroll Lanning seconds the nomination.  No other nominations.  All in Favor (6).  Opposed (0).  Motion carried.  VICE PRESIDENTMOTION – Carroll Lanning nominated Jeff Koch as Vice President.  Kenneth Rosenberger seconds the nomination.   No other nominations.  All in Favor (6).  Opposed (0).  Motion carried.

MINUTES – MOTION – Kenneth Rosenberger motioned to accept Minutes of December 8, 2009, as presented.  Jeff Koch seconds.  All in Favor.  Motion carried.

RESOLUTION 2010-03 REDUCTION ADDITIONAL APPROPRIATION – Hollie Maxie reads Resolution 2010-03 Reduction Additional Appropriation.  Reducing Salary Adjustment 100-151-4101.00 County Council for Civil Process Server/Transport Officer adding $2,462.00 to $23,454.00 to salary of $25,916.00 in Sheriff’s Budget 100-105-4145.00.  MOTION – Jeff Koch moved we accept Resolution 2010-03 Reduction Additional Appropriation.  Carroll Lanning seconds.  All in Favor (6).  Opposed (0).  Motion carried.

       REDUCTION   REDUCTION
      AMOUNT   AMOUNT
      REQUESTED   APPROVED
           
FUND NAME: County General        
  1000  Personal Services  

$2,462.00

 

$2,462.00

  20000  Supplies  

$0.00

 

$0.00

  30000 Services and Charges  

$0.00

 

$0.00

  40000  Capital Outlay  

$0.00

 

$0.00

           
TOTAL for County General Fund:

$2,462.00

 

$2,462.00

RESOLUTION 2010-04 ADDITIONAL APPROPRIATION – Hollie Maxie reads Resolution 2010-04 Additional Appropriation, Operation Pullover Personal Services $2,500.00.  Prosecutor Title IV-D Personal Services $385.00.  Health Dept Grant –The Brookville Foundation Capital Outlay $762.00.  H1N1 Phase III Personal Services $11,465.00 Supplies $2,453.00.  County General Personal Services $2,462.00.  MOTION – Brad Spurlock moved to approve Resolution 2010-04 Additional Appropriation.  Jason Allen seconds.  All in Favor (6).  Opposed (0).  Motion carried.

     

 

 

ADDITIONAL

ADDITIONAL

     

AMOUNT

AMOUNT

     

REQUESTED

APPROVED

FUND NAME: Operation Pullover      
  10000  Personal Services  

$2,500.00

$2,500.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

TOTAL for Operation Pullover Fund:

$2,500.00

$2,500.00

         
FUND NAME: Prosecutor Title IV-D      
  10000  Personal Services  

$385.00

$385.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for Prosecutor Title IV-D Fund:

$385.00

$385.00

         
FUND NAME: Health Dept Grant – The Brookville Foundation  
  10000  Personal Services  

$0.00

$0.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$762.00

$762.00

      .  
TOTAL for Health Dept Grant – The Brookville Foundation Fund:

$762.00

$762.00

         
FUND NAME: H1N1 Phase III      
  10000  Personal Services  

$11,465.00

$11,465.00

  20000  Supplies  

$2,453.00

$2,453.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for H1N1 Phase III Fund:

$13,918.00

$13,918.00

         
FUND NAME: County General      
  10000  Personal Services  

$2,462.00

$2,462.00

  20000  Supplies  

$0.00

$0.00

  30000 Services and Charges  

$0.00

$0.00

  40000  Capital Outlay  

$0.00

$0.00

      .  
TOTAL for County General Fund:

$2,462.00

$2,462.00

 

RESOLUTION 2010-05 TRANSFER OF FUNDS – Hollie Maxie reads Resolution 2010-05 Transfer of Funds.  MOTION – Carroll Lanning moved to accept Resolution 2010-05 Transfer of Funds.  Kenneth Rosenberger seconds.  All in Favor (6).  Opposed (0).  Motion carried.

COUNTY GENERAL

FROM:  Court House – Building Repair                                $        203.00                         100-131-4364.00

TO:         Court House – Equipment – Equipment              $        203.00                         100-131-4440.00

FROM:  Prosecutor IV-D – Office Supplies                        $               .50                         100-145-4210.00

TO:         Prosecutor IV-D – 27th Pay                                      $             .50                           100-145-4196.00

FROM:  County Council – Contingency                                $       794.18                          100-151-4120.00

TO:         County Council – Consulting Services                 $       794.18                          100-151-4399.43

PHASE 1 H1N1 GRANT (4563)

FROM:  Phase 1 H1N1 – Part-time Help             $       250.05                          4563-000-4120.00

TO:         Phase 1 H1N1 – Supplies                          $       250.05                          4563-000-4210.00            

FROM:  Phase 1 H1N1 – Part-time Help                $       255.36                          4563-000-4120.00

TO:         Phase 1 H1N1 – Mileage                                $       255.36                          4563-000-4321.00            

ORDINANCE 2010-01  2010 AMENDED SALARY ORDINANCE – Amendments to the 2010 Salary Ordinance are Department 105 Acct No. 4145.00 Civil Process Server/Transport Officer amending salary to $25,916.00  40.0 hrs  $996.77 Bi-Weekly Rate  $12.46 Hourly Rate.  Department 130 Acct No. 4115.00 EMS Secretary amending Bi-Weekly Rate $897.90 Hourly Rate $13.82.  Department 132 Acct No 4110.02 amending Hourly Rate to $11.08 and Acct No. 4110.03 amending Hourly Rate to $11.08.  Section 239 Acct No 4159 amending Salary to $700.00 up to per year Bi-Weekly Rate $30.43.  Section 2518 Acct No. 4120 amending Hourly Rate to $12.00.  Section 4560 adding Acct No. 4111.00 Salary $7,600.00  18.0 hrs per week @ $15.00 per hour.  MOTION – Jason Allen motioned to accept Ordinance 2010-01 2010 Amended Salary Ordinance.  Jeff Koch seconds.  All in Favor (6).  Opposed (0).  Motion carried.

GIS SPLIT PARCELS – Sharon Halcomb, County Assessor mentioned that her office has an annual contract with WTH to data entry split parcels on the GIS for $500.00 @ month.  Sharon has a Proposal to renew the annual contract.  Sharon said she would like to team up with the Surveyor’s Office and keep the funds local.  Joe Gillespie, County Surveyor said his part-time personal could do it for $10.00 per hour not to exceed $300.00 a month.  Sharon said she could do a Transfer of Funds from Contractual Services to Part-time in the Reassessment Budget.  Carroll Lanning said we could do it local and keep the money local.  Kenny Rosenberger asked if we have a contract now.  Sharon said we do not but WTH has asked for a contract to be signed.  Council Member was in favor to do this.

HUMANE SOCIETY – Eva Heyob, Member of the Franklin County Humane Society had presented the Council a Presentation that had been asked by County Council to gather on a Spay/Neuter Program.  The Council will review presentation.

AMENDMENT TO HANDBOOK – Don Smith and Mike Johnson, Deputies from the Sheriff’s Department has concerns with the Amendment to the Handbook.  Don Smith mentioned the Deputies work 10 hour shifts, Jail Officers 8/8.5 hour shifts and Dispatchers 12 hour shifts and are limited to 8-hours a day for personal, sick and bereavement days.  This subject was discussed at length and will be meeting with Kent Irwin to rectify.    

E-911 – Aaron Leffingwell, President of the E-911 Advisory Board and Brad Spurlock, Member of the E-911 Advisory Board had made recommendation from the Advisory Board that the E-911 Director be a full-time position, when a new director is hired.  Aaron Leffingwell reported the Advisory Board had meet and at the first meeting, wanted a full E-911/Communications Director and Communication not be under the Sheriff.  The second meeting there was discussion to go to Commissioners recommending they advertise for E-911 Director Position.  The Commissioners approved 2-1 to advertise, pending Council’s changing from part-time to full-time position.  The Advisory Board would be doing the interviewing and make recommendation.  The Supervisor needs to be in the office, not dispatching.  The Board is researching the salary to increase.  Brad Spurlock in favor for full-time and this is in the future.  MOTION – Brad Spurlock motioned to put Director Position back to full-time.  Jason Allen seconds.  All in Favor (3 – Jason Allen, Brad Spurlock and Jeff Koch).  Opposed (3 – Kenneth Rosenberger, Carroll Lanning and Hollie Maxie).  Will discuss at the next meeting.  Aaron mentioned that Tracy Lightfield is working as intern director until someone is hired.  At the next Advisory Board Meeting will be putting interview together and going over job description.  Resume’ to be turned in February 19th.  Don Maucher is looking at the salary.  MOTION – Brad Spurlock motioned to hire full-time E-911/Communication Director when recommendation is given to Board from Advisory Board.  Jason Allen seconds.  All in Favor (5).  Opposed (1 – Hollie Maxie).  Kenneth Rosenberg and Carroll Lanning changed their vote after they were assured that Tracy Lightfield would not be hired as the E-911/Communication Director.

SUPPLEMENT FOR JUDGE, JUDGE DIVISION 2, PROSECUTOR AND DEPUTY PROSECUTOR – MOTION – Carroll Lanning moved we readjust the Salary Supplement for the (2) Judges and (2) Prosecutor’s for $5,000.00 each and Reduce the Salary Adjustment Line in the Council’s Budget and put back into Judges and Prosecutor’s.  Brad Spurlock seconds.  All in Favor (6).  Opposed (0).  Motion carried.  Kenneth Rosenberg said the only reason I made the motion is we took raise from Council, Commissioners to support the budget and would like to withdraw motion and put them in for a raise.

LIBRARY – Carroll Lanning mentioned that Council asked Michael Wilhelm to research the legality of the formation of the Franklin County Public Library, as concerned citizens of affected townships has attended several meetings and questioned the legality of the expansion.  Mr. Wilhelm had been contacted in December of 2009 to research County Expansion Resolution 2008-14.  Michael Wilhelm had submitted his report to the County Council on January 11, 2010.  The report to be made matter of the minutes.  In the report is seems that there was fault on both sides, the Library and the Commissioners, that proper procedure wasn’t followed.  Carroll Lanning mentioned don’t know what can be done.  Jason Allen, any decision that is made, anything can be picked apart.  Carroll Lanning, there is nothing we can do about it this year, but the Trustees will need to do something.  Carroll would like for the tax to be put on the house and acre, but don’t know if it can be done.  It was asked that a copy of the report be sent to the Trustees.

LOCAL PUBLIC HEALTH COORDINATOR – Letter was presented from Diane Turney, Health Department Supervisor requesting to hire a part-time person to update the County’s Preparedness Plan with Grant Funding.  Did not get the Additional Appropriation turned in on time to advertise for this evening’s meeting.  The Grant goes to August 6, 2010 and would like to start that person on February 1, 2010.  Would budget $8,340.00 for Salary, Social & Medicare.  $10,000.00 for supplies, services & charges, and equipment.  Council acknowledged the Letter.

ECONOMIC DEVELOPMENT LETTER – Email from Frank Thompson, New Economic Development Director introducing himself and not being able to attend meeting this evening due to a previous appointment.  He will be attending the council meeting at a future date.

2010 APPOINTMENTS –

Southeastern Indiana Regional PlanningBrian Patterson reported that SIRPC is one of the organizations for writing grants and named several projects that Franklin County had received.  MOTION – Brad Spurlock made motion for all appointments as stated on the agenda and are listed below.  Jeff Koch seconds.  All in Favor (6).  Opposed (0).  Motion carried.

Batesville Memorial Library – Lisa Barnett – 4-year term January 1, 2010 – December 31, 2013.

Batesville Economic Development Commission – Andy Saner – 1-year term until December 31, 2010.

Southeastern IN Regional Planning Commission – Brian Patterson – 1-year term until December 31, 2010.

Brookville Lake Regional Waste District – Sara Weisbrodt – 4-year term January 1, 2010 – December 31, 2013.

Southeastern IN Solid Waste District – Kenneth Rosenberger – 1-year term January 2010 through December 31, 2010.

Alcoholic Beverage Board – John Amberger – 1-year term January 1, 2010 through December 31, 2010.

EMCUMBER FUNDS INTO 2010 – Request for Encumber of Funds into the Year 2010 – County General – Clerk (101) $1,310.80, Auditor (102) $400.50, Recorder (104) $29.75, Sheriff (105) $825.78, Coroner (107) $1,650.57, Area Plan (124) $52.50, SAC (129) $254.02, Commissioners (130) $791.55, Courthouse (131) $3,433.67, Circuit Court (136) $5,000.00, Probation (137) $1.11, Council (151) $2,738.18, County General Total $16,488.43.  Health (214) Total $101.34.  E911 Landline (248) Total $12,623.60.  Cum Capital Development (249) Total $1,451.50.  Reassessment (0123) Total $14,261.00. Economic Development (2415) $4,225.00.  MOTION – Brad Spurlock motioned to approve the Request for Encumber of Funds into the Year 2010 with the adjustment of County General Clerk (101) to $1,270.80 and deny E-911 Landline (248) $3,000.00 for Telephone.  Jeff Koch seconds.  All in Favor (6).  Opposed (0).  Motion carried.

JAILERS – Dale Maxie, Sheriff reported he has had a couple of Jailers off for some time, will be working part-time and will need to transfer funds from full-time position to part-time.

ADJOURN – Brad Spurlock motioned to adjourn.  Kenneth Rosenberger seconds.  All in Favor (6).  Opposed (0).  Motion carried.

OTHERS PRESENT:           

Monica Yane                      Janice Gartenman           Theresa Abernathy                        

Eva Heyob                           Melvin Wilhelm                                Sharon Halcomb              

Harry Graves                      Scott M McDonough      Steve Cox                           

Sara Duffy                           Dale Maxie                         Darrell Smith                     

Joann Koch                         Daryl Kramer                      Don Smith

Mike Johnson                    Don Maucher                    Aaron Leffingwell                           

John Estridge

AYE                                                        NAY

__S/ Hollie Maxie_____________                          _____________________

Hollie Maxie                                                                       Hollie Maxie

__S/ Jeffery C Koch____________                        _____________________

Jeffery C Koch                                                                   Jeffery C Koch

__S/ Kenneth J Rosenberger_____                        _____________________

Kenneth J Rosenberger                                                                Kenneth J Rosenberger

__S/ Bradley L Spurlock_________                         _____________________

Bradley L Spurlock                                                           Bradley L Spurlock

____________________________                     _____________________

Carroll Lanning                                                                  Carroll Lanning

__S/ Tom Linkel_______________                        _____________________

Tom Linkel                                                                          Tom Linkel

__S/ Jason Allen_______________                       _____________________

Jason Allen                                                                         Jason Allen

ATTEST:  __S/ Susan A Jones__________________________

                  Susan A Jones, Franklin County Auditor

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