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October 12, 2010 Commissioner Minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING

MEMORANDUM & MINUTES

October 12, 2010 @ 1:00 P.M.

Commissioners/Council Public Meeting Room

                                                                                                                       

Those Present: County Commissioners:                Eric E Roberts     Thomas E WilsonDon VonderMeulen

County Auditor:                Susan A Jones

Commissioners Secretary:Carol Westerman

Attorney:Michael Wilhelm

 

Eric Roberts opens the meeting with the Pledge of Allegiance.

HENNING DITCH BID OPENING – Joe Gillespie, County Surveyor Opened Bids for the Henning Ditch.  Bids as follows:  1) James Ballenger Bulldozing – $6.85 per linear foot – $1,000 seeding and grading in Spring 2011 – $65.00 plus material each for cost of 4-inch lateral hook up, 6-inch lateral hook up and 8-inch lateral hook up.  2) Tim Eich – $7.46 per linear foot – $500 seeding and grading in spring of 2011 – $50.00 each for cost of 4-inch lateral hook up and 6-inch lateral hook up and $60.00 for cost of 8-inch lateral hook up.   3) Ken Bischoff Excavating – $10.75 per foot – $1,690 seeding and grading in Spring 2011 – $105.00 cost of 4-inch lateral hook up, $115.00 cost of 5-6 lateral hook up and $130.00 cost of 8-inch lateral hook up .  MOTION – Eric Roberts moved to award the Bid to James Ballenger Bulldozing for $6.85 per foot – $1,000 for seeding and grading – $65.00 plus materials.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Eric Roberts, Motion carried.  Joe Gillespie reported there is $12,000.00 in the fund and will be collecting assessment yet this fall.

ANDERSONVILLE DRAINAGE PROJECT – Joe Gillespie reported the (2) road bores were done yesterday by a sub-contractor for the Andersonville Drainage Project and the contractor should be doing the tile today.  The project should be completed yet this week.  We’re looking to proceed across the road to correct that drainage issue.

BLUE CREEK ROAD BRIDGE 94 – Joe Gillespie also reported that he had been contracted by Jimmie Allen and Debbie Bolsert, Property Owners along the Blue Creek Bridge 94 Bridge Replacement Project.  They had asked what it would take to put in a guardrail along their property, during the negotiations of right-of-way they asked that the guardrail not be replaced.  Now asking for one to be installed, stating they did not realize the traffic speed would increase.  Joe Gillespie and George Hartman had estimated there would 250 feet of guardrail.  The project was funded up to 100% of project cost; a change order would be 80/20.  Drew Barth, Engineer for the project mentioned that a guardrail is not required to be there. 

MONTHLY REPORT – Susan Jones, Auditor reported that Tax Sale is scheduled for Thursday, October 21st

MINUTES – MOTION – Don VonderMeulen motioned to approve the Minutes of October 4, 2010.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  Don VonderMeulen does not agree what the minutes September 20, 2010 say and other minutes are not transcribed (regarding the zoning code), these minutes were not approved at the last meeting.  Susan Jones, Auditor mentioned that she had asked Kim Robinson to listen to the tape for the motion and she had transcribed the opening statement of Don VonderMeulen from when the process of adopting the comprehensive plan to now with the zoning text.  Don stated the recording may not have been good; some of the wording was incorrect.  MOTION – Tom Wilson motioned to approve the Minutes of September 20, 2010 as presented.  Eric Roberts seconds.  Don VonderMeulen, voted No.  Eric Roberts, motion carried 2 -1.

CLAIMS – MOTION – Don VonderMeulen made motion to approve Utility Claims as presented.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

CLERK’S REPORT – MOTION – Don VonderMeulen made motion to acknowledge the Clerk’s Report for September 2010.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

GRANT APPLICATION FOR EVIDENCE RULE 617 – AUDIO/VIDEO RECORDING EQUIPMENT THROUGH THE 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) & UNDER PROGRAM SOLICITATION – Jason Lovins, Sheriff Deputy presented Grant Application for Audio/Video Recording Equipment and explained Rule 617 effective January 1, 2011 anyone committing a felony their statements must be recorded, ruled by the supreme court.  There would be no local match for the County, the Grant pays for all hardware, software and labor and equipment must have security on it.  The estimate for the recording system is $10,000.00.  The Applications requires the signature from a Commissioner, the County Sheriff and County Auditor.  MOTION – Don VonderMeulen made motion for Eric Roberts to sign the Grant Application.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

BOX TRAILER FOR SHERIFF’S DEPARTMENT – Jason Lovins also mentioned that the Sheriff’s Department is looking to purchase a 6’ x 10’ Box Trailer to haul the departments training materials.  Has a quote of $3,000.00 that includes the trailer and registration.  Looking to get funds from the Prosecutor and Probation Department.

S.P.I.C.E. ORDINANCE – Jason Lovins also reported that he had given the information for the S.P.I.C.E. Ordinance to be forward to Michael Wilhelm, County Attorney to review.

HUNTERSVILLE ROAD BRIDGE 116 – Drew Barth of Howard J Barth & Associates reported the Plans for the Huntersville Road Bridge 116 is complete and has been sent out to Contractors to Bid.  The Bid Letting is set for October 22, 2010 @ 11:00 A.M. in Batesville.  The Anticipated Award and Notice to Proceed to be Friday, October 22, 2010.  Intermediate completion date for paying to be Tuesday, November 30, 2010.  Intermediate completion date for all items except seeding and planting to be December 15, 2010 and Final Completion date April 1, 2011.  It was reported that (7) Contractors have the plans for bidding.  The Commissioners will meet on Friday, October 22, 2010 @ 1:00 P.M. to Award Bid and Notice to Proceed for Huntersville Road Bridge 116.

BLUE CREEK BRIDGE 94 – Drew Barth reported that the Contractor is beginning to wrap things up for the Blue Creek Bridge 94 Bridge Replacement Project.  Presented the Rule 5 – Notice of Termination Certifying for Termination of Construction Activities that needs to be signed by Commissioners and be sent to INDOT that project is complete.  MOTION – Don VonderMeulen motioned for Eric Roberts or Tom Wilson to sign the Rule 5 for INDOT.  Eric Roberts seconds for Tom Wilson to sign.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.

BLUE CREEK BRIDGE 94 LPA CLAIM VOUCHER NO. 6 – LPA Claim Voucher No. 6 had been presented for Blue Creek Bridge 94 for 100% Reimbursement in the amount of $13,718.64.  MOTION – Tom Wilson motioned for Eric Roberts to sign LPA Claim.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

SECOND ADDENDUM TO AGREEMENT BETWEEN WHITEWATER CANAL BY-WAY ASSOCIATION AND FRANKLIN COUNTY COMMISSIONERS – A Second Addendum to Agreement between the Whitewater Canal By-Way Association and Franklin County Commissioners was presented to be added to the Original Agreement that was signed on January 26, 2009.  The addendum is as follows:  In the event that Whitewater sells, transfers, assigns, or otherwise conveys any interest that Whitewater has in the real estate acquired by Whitewater with the Transportation Enhancement Grant, Whitewater must give at least seven (7) days notice to County and the County Council of Franklin County, Indiana, of the sale, transfer, assign, or otherwise convey the real estate, whichever occurs first.  MOTION – Don VonderMeulen makes motion to sign the Second Addendum to Agreement.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

AMENDMENT TO LEASE AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND FRANKLIN COUNTY PARK BOARD – Amendment to the Lease Agreement dated June 19, 1996 to include a 4.571 Acre Tract that was a portion of ground leased by the Franklin County Conservation Club.  Original Lease Agreement is for 99 years dated June 19, 1996 to June 19, 2095.  MOTION – Eric Roberts moved to sign the Amendment to Lease Agreement for the Franklin County Park.  Don VonderMeulen seconds.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.

2011 BID SPECIFICATIONS FOR SUPPLIES – George Hartman will review the 2011 Bid Specifications for Supplies and was mentioned that the quantity of gallons for Grease & Oil need to be reduced.  Larry Kerr is checking on the amounts for Gas & Diesel.  Plans are to approve the Specifications next week.

CULVERT PIPE ORDER – MOTION – Don VonderMeulen motioned to authorize George Hartman to order culvert pipe.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

GRANT APPLICATION FOR GENERATOR – Tom Wilson mentioned that there are Grant Funds available from the H1N1 Grant Funds and are looking to purchase a generator for the Government Center and Old High School Gym if there is some kind of outbreak of disease or emergency situation if there is a power outage.  The Health Department is putting the grant application together.

PUBLIC COMMENT – HAROLINE ISON asked who had attended the meeting with INDOT this past Friday on the Whitewater Valley Interpretive Park.  Don VonderMeulen replied himself, County Council Members Carroll Lanning, Tom Linkel and Hollie Maxie.

ADJOURN – MOTION – Tom Wilson motioned to adjourn.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

Others Present:               

Drew Barth                         Sara Duffy                           Darrell Smith                      Candy Yurcak                    

Paul Baudendistel            Scott McDonough            Katy McDonough             Kate Greene                     

Haroline Ison                     Joe Gillespie                       George Hartman              Marty Hon                         

Jason Lovins                       Kevin Krekeler                 

               

AYE                                                                                                        NAY

__S/ Eric E Roberts______________                                     _________________________

Eric E Roberts                                                                                     Eric E Roberts

__S/ Thomas E Wilson___________                                      __________________________

Thomas E Wilson                                                                              Thomas E Wilson

__S/ Donald M VonderMeulen____                                       _________________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

ATTEST: __S/ Susan A Jones_____________________

                   Susan A Jones, Franklin County Auditor

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