December 6, 2010 Commissioner Minutes
FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
December 6, 2010 @ 1:00 P.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Eric E Roberts Thomas E Wilson Don VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary: Carol Westerman
Eric Roberts opens the meeting with the Pledge of Allegiance.
MINUTES – Corrections were made to November 15, 2010, minutes were signed. MOTION – Eric Roberts moved we accept the Minutes of November 29, 2010. Tom Wilson seconds. Don VonderMeulen, All in Favor. Eric Roberts, Motion carried. MOTION – Tom Wilson made motion to correct minutes of November 29, 2010 to include CPI Supply on the Pre-Fabrication Bid for Supplies. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
CLAIMS – MOTION – Don VonderMeulen made the motion to pay the Claims (December 6, 2010). Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried.
VETERANS SERVICE OFFICER REPORT – MOTION – Don VonderMeulen moved we acknowledge the Veterans Service Officer Report for November 2010. Eric Roberts, All in Favor. Motion carried.
SPERRY/RICE ENVIRONMENTAL RESTRICTIVE ORDINANCE – MOTION – Don VonderMeulen motioned to Rescind Ordinance 2010-09 Environmental Restrictive Ordinance. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried. MOTION – Don VonderMeulen motioned to Adopt Ordinance 2010-11 with same stipulations as passed November 29, 2010. That Alco will provide the following: 1) Provide all test results as of today and future testing. 2) A copy of the “Fact Sheet” package given to homeowners with names and address. 3) Do legal research and give letter to all the well drillers. 4) Pay all costs associated with the Regulating of Groundwater. 5) Need permission from Ron Ritz to hook up wells at campground. Tom Wilson seconds. Eric Roberts. All in Favor. Motion carried.
HEALTH DEPARTMENT GRANTS – Carol Monroe and Mary Burk reported the Health Department has received a number of Grants. Received Grant from the Brookville Foundation in the amount of $680.00 to purchase a GPS for the Department and File Cabinets. Received Immunization Program Grant in the amount of $7,311.00, to be used to help with immunizations and put out information. Also received a Medical Reserve Corp MCR Grant in the amount of $5,000.00 for 2011 and can apply for another $5,000.00 the next year. This is to be used for supplies and equipment to identify volunteers in case of an emergency with badges, t-shirts and reflective vest and purchase of tent, table and chairs. Also applied for a PHER H1N1 Extension Grant to purchase a Mobile Unit and Generator in the amount of $210,252.00. The Mobile Unit has already been approved, but they had question on the amount for the generator. Added to the generator cost was transfer switches and the generator is large enough to be used for large buildings and would be a mobile unit.
BLUE CREEK ROAD BRIDGE 94 – Drew Barth of Howard J Barth & Associates presented the final Change Orders. Change Order #5 in the amount of $3,085.50 and being funded at 80/20 for additional mulching materials to do with seeding and contractor materials. MOTION – Don VonderMeulen made motion that Eric Roberts and Don VonderMeulen to sign Change Order #5. Tom Wilsons seconds. Eric Roberts, All in Favor. Motion carried. Change Order #6 is for a deduct in the amount of -$15,437.82 for Overruns and Underruns Final Quantity Adjustment.
MOTION – Don VonderMeulen made motion for Eric Roberts and Don VonderMeulen to sign Change Order #6. Tom Wilson seconds. Eric
Roberts, All in Favor. Motion carried. Drew Barth reported the Final Report for Bridge 94 should be to you by the end of the year, waiting for
INDOT to review the final payment for the Contractor to get paid about 95% of the project. It will take another ¾ of a year for the project to get
completely off the books by the State. Drew presented LPA Claim Voucher #8 for Bridge 94 in the amount of $3,176.96 and is 100%
Reimbursable. MOTION – Tom Wilson made motion for Eric Roberts to sign. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion
EFDA #97.042 EDS#C4P-1-112A 2010 EMA PERFORMANCE GRANT-COMPETITIVE SUB-GRANT AGREEMENT – Ed Hollenbach, EMA Director
presented EMA Grant to get 50% Reimbursement of the EMA Director’s Salary. Ed reported he had scored high on the survey and received
additional funds. The sub-grant is for an amount not to exceed $3,719.06 from the 2010 Emergency Management Performance Grant Program.
This amount is above the 50% of the EMA Director’s Salary. Ed put in for Digital Cameras, Display Monitor and Laser Printer. MOTION – Don
VonderMeulen made motion to sign Sub-Grant Agreement for Ed. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried.
HARRY GRAVES – Harry Graves represented name he has with State for Whitewater Scenic Byway Association and presented letter and reads.
1 Does Franklin County Commissioners claim to be exempt from any Federal Laws in regard to a purported grant for any Metamora Property? If so. a What laws? B When did this occur? 2. In regard to “Certified” Appraisals required under Federal Law. A Who did Appraisal for only Easement and Right of Way? B When did Appraisal for Right of Way & Easement occur? Representing Whitewater Canal Scenic Byway Association. Harry Graves 6 Dec 2010. Answer to #1 – Don VonderMeulen replied, County is subject to State & Federal Laws, would need to check with Michael Wilhelm. Don VonderMeulen, not to my knowledge. Eric Roberts, don’t know what law and what law was broken. Answer to #2 – Don VonderMeulen, if you contact the Byway Association, they can answer this. Harry gave references and said he will bring back specific questions.
HIGHWAY BIDS – Tom Wilson would like for the Gravel, Fuel and Oil & Grease to be rebid. Eric Roberts, we opened the bids and they are now public record. Don VonderMeulen suggested going ahead and rebid certain supplies, it would be our advantage to get multiple bids. We have the right to reject any and all bids on gravel and fuel and since we didn’t get a bids o oil and grease to rebid it also. MOTION – Don VonderMeulen made motion to reject all bids we received on Gas & Diesel Fuel and Pit and Bank Run Gravel. Tom Wilson seconds. Eric Roberts opposed. Motion carried 2-1. MOTION – Don VonderMeulen motioned to re-advertise and re-bid Gas & Diesel Fuel, Oil & Grease, and Pit and Bank Run Gravel for December 27th @ 1:30 P.M. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried. MOTIONS – VARIOUS CULVERTS – Tom Wilson motioned to accept both bids from CPI Supply and St. Regis Culvert. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried. LIQUID ASPHALT EMULSIONS – Don VonderMeulen makes motion to award bid to both Marathon Petroleum Petroleum Co. and Terry Asphalt Materials. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried. CHIP SEAL & PAVING COUNTY ROADS – Tom Wilson motioned to accept both bids for Chip Sealing and Paving County Roads to Dave O’Mara Contractor, Inc., and Paul H Rohe Company, Inc. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried. HOT & COLD MIX – Eric Roberts moved to accept all 3-bids for Hot & Cold Mix to Hot Mix, Inc., Dave O’Mara Contractor, Inc. and Paul H Rohe Co., Inc. Tom Wilson seconds. Don VonderMeulen, All in Favor. Eric Roberts, Motion carried. ASPHALT RECYCLING – Don VonderMeulen moved to accept both bids Dave O’Mara Contracting and Paul H Rohe, Co., Inc. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried. HOT ASPHALT CONCRETE PAVEMENT – Don VonderMeulen moved to accept both bids Paul H Rohe Co., Inc. and Dave O’Mara Contracting. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried. PORTLAND CEMENT CONCRETE & FLOWABLE FILL MORTAR – Don VonderMeulen moved to accept all 3-bids IMI, Roman Nobbe and Raver Ready Mix for concrete. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried. PRE-FRABICATED BRIDGE MATERIALS – Don VonderMeulen motioned we accept both bids E & H Bridge and CPI Supply. Eric Roberts seconds. Tom Wilson, All in Favor. Eric Roberts, Motion carried.
BRIDGE INSPECTION LPA CLAIM VOUCHER #1 – Received LPA Claim Voucher #1 from Butler, Fairman & Seufert for Bridge Inspection in the amount of $3,953.00. County to be reimbursed 80% for a total of $3,162.40. MOTION – Tom Wilson motioned to sign LPA Claim #1. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
HEALTH INSURANCE COVERAGE & ELIGIBILITY – Don VonderMeulen reported back in November he received and read the Health Insurance Coverage & Eligibility Booklet that had been sent out to the employees that had been revised. Don is suggesting there be a couple of changes be made and Don reads a section on page 30 and the Members of the Franklin County Council be not allowed to participate in the Health Benefits. His feelings the health insurance benefits is for full-time employees and County Council is part-time and since the health insurance is so expensive. Eric Roberts feels that is something that County Council needs to decide. Susan Jones, Auditor mentioned maybe speaking out of line and not my concern, but the Commissioners and Coroner are also considered part-time positions. MOTION – Don VonderMeulen motion to change the eligibility for County Council Members that are in office after January 15, 2011 would no longer qualify for a new Health Insurance Policy and to make clear t existing Council Members and Newly Elected that they have benefits. Tom Wilson opposed. Eric Roberts opposed. Motion died for lack of second.
REGIONAL WORKFORCE BOARDS AND WORKFORCE INVESTMENTS BOARDS – MOTION – Don VonderMeulen motioned that the Commissioners not make changes for the Regional Workforce Boards and for the Commissioners Office to pass this information on next year when it comes time to make appointments. Eric Roberts seconds. Motion carried.
CHRISTMAS EVE – Don VonderMeulen reported he had been approached by Highway Foreman and was asked that the Highway Department be off December 24th, Christmas Eve. Eric Roberts would be unfair to give it to them and not the rest of the employees and if they have a vacation or personal day they can take off.
PUBLIC COMMENT – John Estridge asked about the law suit with the Nativity Scene on the Courthouse Lawn. It was said Carol forward it to Michael Wilhelm.
ADJOURN – MOTION – Don VonderMeulen motioned to adjourn. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried.
Darrell Smith John Estridge Scott McDonough
Katy McDonough Sara Duffy Drew Barth
Ed Hollenbach Harry Graves Carol Monroe
Mary Burk Roy Hall Daryl Krammer
Joe Gillespie Chris Rains Wayne Monroe
_S/ Eric E Roberts______________ __________________________
Eric E Roberts Eric E Roberts
_S/ Thomas E Wilson___________ __________________________
Thomas E Wilson Thomas E Wilson
_S/ Donald M VonderMeulen____ ___________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: ___S/ Susan A Jones____________________
Susan A Jones, Franklin County Auditor