Tuesday, September 17th, 2019

November 1, 2010 Commissioners Minutes

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FRANKLIN COUNTY COMMISSIONERS MEETING

MEMORANDUM & MINUTES

November 1, 2010 @ 7:00 P.M.

Commissioners/Council Public Meeting Room

                                                                                                                                

Those Present: County Commissioners:                Eric E Roberts     Thomas E Wilson  Don VonderMeulen

County Auditor:                Susan A Jones

Commissioners Secretary:Carol Westerman

Eric Roberts opens the meeting with the Pledge of Allegiance.

MINUTES – MOTION – Don VonderMeulen moved to accept the October 18, 2010 Minutes with correction adding with regards to this lawsuit pertaining to Keck vs. Franklin County and sign at the next meeting.  Eric Roberts seconds.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.  MOTION – Eric Roberts moved we accept the Minutes of October 22, 2010.  Tom Wilson seconds.  Don VonderMeulen abstained.  Eric Roberts, Motion carried.

CLAIMS – Susan Jones, Auditor reported she would not be certifying (2) claims being paid out of Adult Probation, Franklin County Girl’s Basketball and Southeastern Indiana YMCA, does not follow IC 35-38-2-1.  MOTION – Tom Wilson made motion to approve the claims.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

INTERNATIONAL TESTING, INC. – Mike Williams of International Testing, Inc. presented a Drug Testing Policy, Contract and Newsletter.  Also lowered their prices $45.00 for INDOT Employees, $40.00 for Non-INDOT Employees and $27.00 for Breath Alcohol Test.  There has been some miscommunication between ITI and the Highway Department.  Tom Wilson and Eric Roberts mentioned that Midwest had approached the County and was interested in their procedures.  Mr. Williams mentioned that the County contract with ITI goes until July 2011.  Eric Roberts recommended that Michael Wilhelm to look over ITI’s Contract.  Tom Wilson and Don VonderMeulen agreed.

COUNTY PROPERTY LIABILITY, WORKMAN COMPENSATION INSURANCE REVIEW – Dan Bruns, Southeastern Insurance, Tim Collins and Mark Ennis, Bliss McKnight.  The County has been with Bliss McKnight for the past 6-years, the claims experience has been good and is down, and the premiums are down.  Down approximately $23,000-$24,000.  The workmen’s compensation claims experience is up and at 1.09; this could cause the premium to go up.  The County needs to work with the loss experience with the department heads.  Dan Bruns reported he had delivered binders; the policies had expired at midnight last night.  Dan Bruns had asked the County to renew with Bliss McKnight.  Eric Roberts had asked where the big claims come from for workmen compensation.  Tim Collins reported the Sheriff’s Department, and had asked to do training for the Sheriff’s Department, but was declined.  They need a certain amount of hours (8) and are built in the policy.  The training would include the deputies, jailers and E/911 Communications.  It was recommended that the County set up a safety committee.  The renewal summary is $219,827 with options.  Kevin Krekeler of Maverick Insurance had also turned in a quote for the County Property Liability, Workman Compensation Insurance and had presented his quote of $216,790 with Burnham & Flower has a $2,000,000 Umbrella Policy and pay up to $500,000 for computer fraud.  Don VonderMeulen mentioned his experience with Bliss McKnight has been excellent, but is difference in the total package price, would not be in favor of changing.  Tom Wilson a little comprehensive about Burnham & Flower with past experiences.  Eric Roberts, the difference between the (2) packages is $3,037, with Bliss McKnight $219,827 and Burnham & Flower $216,790 and experience with Bliss McKnight has been good.  MOTION – Tom Wilson motioned to accept the quote of $219,827 with Bliss McKnight, based on the County experience with them.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.  The Commissioners thanked Kevin Krekeler for his work on putting his quote together. 

HUNTERSVILLE BRIDGE 116 – Drew Barth presented the Contract for Huntersville Road Bridge 116.  The Construction Contract with Dave O’Mara needs to be signed.  MOTION – Don VonderMeulen motioned for Eric Roberts and Don VonderMeulen to sign the contracts.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  Don VonderMeulen modified motion to also include for Susan Jones to sign.  Drew Barth presented quotes for asphalt from Dave O’Mara and Rohe Company.  O’Mara’s quote is based on have a base layer down and will at least have one plant open.  Drew reported that the DNR Permit still has not been approved by IDEM, but look to have this week.  The timeline for the project has been backed up by a week.  Quotes are as follows:  Paul H Rohe $19,992.90 and O’Mara’s $34,227.00.  Commissioners will take under advisement.

BLUE CREEK ROAD BRIDGE 94 CHANGEORDER – Received Change Order No. 4 for Blue Creek Road Bridge 94 in the amount of $19,180.89 and this has been approved by INDOT and need final approval by Commissioners.  This amount would be 80% Reimbursable.  MOTION – Don VonderMeulen made motion to sign the Change Order for Bridge 94.  Tom Wilson seconds.  Eric Roberts, All in Favor. Motion carried.  Drew reported there will be (2) more change orders to come, one being the additional guardrail for the field entrance, with the two change orders will come up with a deduct between the two.

PERSONNEL POLICY HANDBOOK – Kent Irwin recommends the new Personnel Policy Handbook to be effective January 1, 2011 and would be preparing the ordinances.  MOTION – Don VonderMeulen made motion for the Personnel Policy to take effect January 1, 2011.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

CF-09-205 ANDERSONVILLE DRAINAGE PROJECT MODIFICATION NO. 1 – Letter to Judy Strauser Indiana Office of Community Affairs needs to be signed by Commissioners to grant a change in original approved construction activities for the project.  Project would include downstream flow restrictions on the north side of U.S. 52.  The situation can be remedied by the construction of a short run of flat bottom ditch, installation of a low profile box culvert that would replace the failing stone arch pipe, and some grading.  Estimated construction cost to be $65,000 and an additional $4,000 in engineering costs.  MOTION – Tom Wilson made motion for Eric Roberts to sign Letter for additional work for the Andersonville Drainage Project.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

WAIVE BUILDING PERMIT FEE ST. JOHN’S CHURCH – Ray Wuestefeld asked that the Commissioners to waive the building permit fee for St. John’s Church in Enochsburg.  They will be adding an addition and classrooms over the top of restrooms, and making the restrooms handicapped and covered patio.  MOTION – Eric Roberts moved to waive the building permit fee for St. John’s Church Enochsburg.  Tom Wilson seconds.  Don VonderMeulen.  Eric Roberts, All in Favor.  Motion carried.

CEMETERY COMMISSION BOARD Re-APPOINTMENT – MOTION – Eric Roberts moved we appoint Julie Schlesselman to the Cemetery Commission Board.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Motion carried.

GRANT FOR MOBILE UNIT FOR HEALTH DEPARTMENT – Eric Roberts mentioned that he had been contacted by Carol Monroe, Public Health Coordinator and they are applying for a grant for a Mobile Unit and asked if they could have the use of a County Highway Employee and Truck to move the mobile unit when needed.  MOTION – Eric Roberts moved to approve the use of a Highway Truck and Driver to help mobilize the mobile unit for Health Department when needed.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Eric Roberts, Motion carried.  Also mentioned that the Ford Expedition from the Sheriff’s Department when it is no longer needed by the department to go to the Health Department. 

BURN BAN – The Commissioners had talked to Dan Bruns, Brookville Fire Chief and it is still too dry to lift the burn ban.  Eric Roberts recommended leaving the Burn Ban in effect.

TEEHILL ROAD BANK STABILIZATION – The Commissioners received (3) quotes for bank stabilization in re-channeling the creek.  1) Ballenger Contracting $6,500.00 2) Schuman’s Excavating $13,000.000 3) Ben Harrison $4,560.00.  MOTION – Tom Wilson made motion to accept quote form Ben Harrison in the amount of $4,560.00.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

PAYROLL – Eric Roberts in looking over payroll employee taking off for bereavement for niece/nephew, there is no provision in hand book and should be.  MOTION – Eric Roberts motioned to accept payroll and give Larry Kerr one day of bereavement for nephew and have hand book reflect (1) day bereavement for niece/nephew.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Motion carried.

TAX SALE ISSUE – Susan Jones, Auditor reported that there was a piece of property that went to court for issuance of tax deed and the attorney hired was 2-days late in notifying the person that owned the property by certified mail.  The purchaser wanted to know if the Commissioners could do anything, since it was a piece of property sold at Commissioners sale.  The Commissioners said this is between the Attorney and Mr. Reams.  

LETTER FROM INDOT ON INTERPRETIVE PARK – Don VonderMeulen mentioned the letter the County Council received from INDOT with regards the Interpretive Park and the Council approving the appropriative line.  Don VonderMeulen would like for the Commissioners to communicate with County Council to get this resolved.  After much discussion Don VonderMeulen made motion to communicate vs. email to County Council to request to take letter seriously.  Tom Wilson said he will talk to County Council individually.  Eric Roberts feels the same.  Don VonderMeulen said we need to make it clear as we feel as a board.  Eric Roberts motioned died for lack of seconds.

HEALTH INSURANCE – Don VonderMeulen brought up the issue of the County Health Insurance Employee’s account not being funded as it should have been in 2006 and 2008.  There was much discussion and Don saying he had printout from the Auditor’s Office to back up.  Then went on to say that he had asked if the EPA Funds where put back where they needed and said Susan Jones said they were, but said they were not.  Was miscommunication on if the funds where put back into cash or appropriation. 

ADJOURN – MOTION – Tom Wilson moved to adjourn.  Eric Roberts seconds.  Don VonderMeulen, All in Favor.  Motion carried.   

Others Present:

Drew Barth                         Dan Bruns                           Tim Collins                          

Darrell Smith                      Kevin Krekeler                  Wayne Monroe                               

Sara Duffy                           John Estridge                     George Hartman             

Paul Moster                       Scott McDonough            Jeff Jones                           

Christie Jones                                                                   

               

AYE                                                                                                        NAY

____S/ Eric E Roberts___________                                       _______________________

Eric E Roberts                                                                                     Eric E Roberts

____S/ Thomas E Wilson________                                         _______________________

Thomas E Wilson                                                                              Thomas E Wilson

____S/ Donald M VonderMeulen_                                         _______________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

ATTEST: __S/ Susan A Jones_____________________

                   Susan A Jones, Franklin County Auditor

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