November 15, 2010 Commissioner Minutes
FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
November 15, 2010 @ 1:00 P.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Eric E Roberts Thomas E Wilson Don VonderMeulen
County Auditor: Susan A Jones
Commissioners Secretary:Carol Westerman
Eric Roberts opens the meeting with the Pledge of Allegiance.
OPEN BIDS PUBLIC TRANSPORTATION – Cathy Pelsor, Public Transportation Director presented Sealed Bids for Radio’s for Vehicles and Fencing. Only (1) Bid was submitted for each. Fencing – Smith Welding & Repairs, Inc. $2,522.79 Radio’s – Tech Electronics & Communications Co. $623.00 per Radio (15) includes installation plus $120.00 Trip Charge. Cathy reported she has $10,000.00 in Stimulus Funds to spend for the radios. MOTION – Don VonderMeulen motioned to permit Cathy Pelsor to act on these bids as she feels fit with her budget. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried.
MINUTES – MOTION – Don VonderMeulen motioned to approve the October 18, 2010 Minutes. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried. MOTION – Tom Wilson motioned to accept the minutes of November 1, 2010. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
CLARIFICATION ON HEALTH INSURANCE – Susan Jones, Auditor reported that in 2006 the County Health Insurance Appropriation Line in the Commissioners Budget had been reduced. The reason being that in 2006 the DLGF said the 2006 Budget needed to be reduced and the Commissioners and County Council agreed to reduce the Health Insurance Appropriation in the amount of $617,058.58.00 as well as in the Sheriff’s Budget for Service Contracts and Courthouse Budget for Utilities and Re-Appropriate out of Rainy Day. The Employees Health Insurance Premiums were paid out of both the County General Commissioners Budget and Rainy Day Budget; all premiums were paid in 2006. In 2008 there were (5) premiums not made, the reason being it was agreed again by the Commissioners to pay EPA Consultant Fees and Attorney Fees and other Attorney Fees out of the Health Insurance Line in the Commissioners Budget and transfers were approved by County Council. The County did receive reimbursement from old County Insurance Liability Policies that had been receipted in the County General Fund and $151,506.66 was re-appropriated in the Commissioners Health Insurance Line in December 2008, but invoices were not processed to pay the premiums into the County Employees Health Insurance. There was a plan put together on September 20, 2010 to rectify the payment of the (5) premiums that were not paid in 2008 and was given to the State Board of Accounts. Tom Wilson said he will take the responsibility not seeing the premiums were paid and thanked Susan for her time in doing the research.
ANDERSONVILLE PROJECT UPDATE – Gary Ladd of Ladd Engineering report that all pipes and structures have been installed and the additional work has also been done. The walk through had been done this last week and the contractor had concern with the seeding being it been so dry. The Contractor has put down rye for the winter and will finish next spring. CHANGE ORDER #1 is extending the completion date April 30, 2011. MOTION – Tom Wilson motioned to accept Change Order #1. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried. Tom Wilson asked about the Project North of 52, will it be a separate project and be bid. It was said it would be a separate project and be bid out. Presented Certificate of Substantial Completion Date is November 12, 2010 and provided punch list for the project and provided an estimated retainage amount of $21,800. The Date of November 12, 2010 is the start date of the 1-year Warranty Period for all structures and pipe that had been installed. MOTION – Tom Wilson motioned for Eric Roberts to sign. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried. PAY APPLICATION #3 was presented for Engineering $3,286.40 and Contractor $67,330.60.00 of this amount $21,800 is retainage for a total of $70,717.00. MOTION – Tom Wilson makes motion for Eric Roberts to sign. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried. Gary Ladd reported there are $51,565.70 grant funds available for Construction. With reviewing the proposed project North of SR 52 has recommended to replace a 3 foot stone arch pipe with a flat bottom box culvert with some grading and estimated to cost $65,000.00 with $4,000.00 Engineering costs. The Board of Commissioners will need a detailed letter to be submitted requesting the additional funding and where the funds will come from. Gary Ladd will contact Jodi Comer, Southeastern Indiana Regional Planning Commission to prepare a letter for the Commissioners to sign.
BID OPENING FOR DUMP TRUCKS – Commissioners had advertised for (2) Dump Trucks for the Highway Department for District 1 and District 3. There was only (1) Bid submitted by Palmer Trucks Kenworth of Cincinnati, Inc. Truck Chassis $80,159.00, Plow, Body and Spreader $46,374.00 for total of $126,533.00 per unit. MOTION – Tom Wilson motioned to take bids under advisement till next meeting. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
DISTRICT 2 PICKUP TRUCK – Don VonderMeulen mentioned he had received an updated quote for just under $24,000.00 from Bauer Ford for a Pickup Truck for District 2, but did not have a copy of the quote.
LIBERTY NATIONAL LIFE INSURANCE – Tony Medeiros, Representative of Liberty National Life Insurance had requested permission to talk to Franklin County Employees about supplemental insurance a voluntary program. Susan Jones reported and was checked and verified that the same company is currently talking to the County Employees about supplemental insurance. Mr. Medeiros declined.
BLUE CREEK BRIDGE 94 – LPA Claim Voucher No. 7 was presented for approval for Blue Creek Bridge 94 in the amount $5,716.56 for 100% reimbursement. MOTION – Don VonderMeulen made motion for Eric Roberts to sign LPA Voucher for $5,716.56 100% reimbursement. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried.
HUNTERSVILLE ROAD BRIDGE #116 PROJECT – Received Pay Voucher from Howard J Barth & Associates in the amount of $3,723.16 – $750.00 for Hydraulics and $2,973.16 for Additional Services. MOTION – Tom Wilson motioned for approve claim for Howard J Barth & Associates in amount of $3,723.16. Don VonderMeulen seconds. Eric Roberts abstained until he reads contract. Eric Roberts, Motion carried. George Hartman had ordered the pipe off the annual bid and Eric recommends that George keep track of what materials is orders so there are no duplicate orders. Received quotes for Concrete from Rave Ready Mix, IMI and Roman Nobbe. George Hartman had recommended going with Raver Ready Mix as they were the low bidder. MOTION – Tom Wilson motioned to go with Raver Ready Mix for Concrete for Bridge 116. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried. It was reported that Huntersville Road was closed this morning and hope to have open for Christmas.
RENEWAL OF COUNTY PROPERTY LIABILTIY AND WORKMEN’S COMPENSION – MOTION – Tom Wilson made motion for Eric Roberts to sign Renewal with Bliss McKnight. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
KECK RELEASE – MOTION – Tom Wilson motioned for Eric Roberts to sign the release notice for Keck vs. Franklin County. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
INTERNATINAL TESING, INC. a/k/a INDIANA TEST, INC. NOTICE OF TERMINATION OF CONTRACT – MOTION – Don VonderMeulen made motion give 100 business day notice to terminate contract with Indiana Testing, Inc. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried.
PAYROLL – MOTION – Eric Roberts moved we approve Payroll and acknowledge the one correction on Assessor’s Payroll. Tom Wilson seconds. Don VonderMeulen, All in Favor. Eric Roberts, Motion carried.
LONGEVITY PAY – MOTION – Don VonderMeulen moved we approve Longevity Pay. Tom Wilson seconds. Eric Roberts, All in Favor. Motion carried.
UTILITY CLAIMS – MOTION – Tom Wilson motioned to approve the Utility Claims. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
VETERAN SERVICE OFFICER REPORT OCTOBER 2010 – MOTION – Tom Wilson motioned to acknowledge the Veterans Officer Report. Don VonderMeulen seconds. Eric Roberts, All in Favor. Motion carried.
PUBLIC COMMENT – CHRISTINE RAINS – Has concerns with the Byway Park who has the highest authority to approve and if County votes it down and will County end up in a lawsuit. Michael Wilhelm, No Comment that would be a legal authority. Tom Wilson, Council approved the appropriation and what we failed to do was to get the appropriation in place before we signed the agreement. WAYNE MONROE – Reported letter from INDOT was turned into the Attorney General to review. Tom Wilson said he was told it’s not a threat, it’s a promise.
ADJOURN – MOTION – Eric Roberts moved to adjourn. Don VonderMeulen seconds. Tom Wilson, All in Favor. Eric Roberts, Motion carried.
Gary Ladd Darrell Smith John Estridge
George Hartman Scott McDonough JoAnn Prickel
Erica Hudson Phil Harsh Chris Rains
Cathy Pelsor Joe Gillespie Craig Tishue
Tony Medeiros Wayne Monroe
___S/ Eric E Roberts____________ ______________________
Eric E Roberts Eric E Roberts
___S/ Thomas E Wilson_________ ______________________
Thomas E Wilson Thomas E Wilson
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: __S/ Susan A Jones_____________________
Susan A Jones, Franklin County Auditor