November 29, 2010 commissioner meeting
FRANKLIN COUNTY COMMISSIONERS MEETING
MEMORANDUM & MINUTES
November 29, 2010 @ 1:00 P.M.
Commissioners/Council Public Meeting Room
Those Present: County Commissioners: Eric E Roberts Thomas E Wilson Don VonderMeulen (left mtg 2:50 p.m.)
County Auditor: Susan A Jones (not present)
Commissioners Secretary: Carol Westerman
Attorney: Michael Wilhelm
Minutes taken and written by: Kim Robinson (Part-time Clerical Assistant in both Auditor’s and Commissioners Offices)
Eric Roberts opens the meeting with the Pledge of Allegiance.
UBLIC HEARING – ALCO SPERRY RICE – ENVIRONMENTAL RESTRICTIVE ORDINANCE REGULATING GOUNDWATER ORDINANCE 2010-09 – John
Kyle with Barnes Thornburg Attorneys at Law started out by saying he has amended the original ordinance from August 23, 2010. Paragraph 5
now states “No person can install a new well for human consumption.” Any existing wells are grandfathered in and excluded. John stated that
the Rosenbergers, Brockman, Mullins and Colonial Heights water was also tested and contains no sign of contamination. Tom Wilson asked for
copies of all past and future test results. MOTION – Don VonderMeulen made the motion to sign Ordinance 2010-09. Tom Wilson seconds the
motion with the record showing that Alco will provide the following: 1) Provide all test results as of today and future testing. 2) A copy of the
“Fact Sheet” package given to homeowners with names and address. 3) Do legal research and give letter to all the well drillers. 4) Pay all costs
associated with the Regulating of Groundwater. 5) Need permission from Ron Ritz to hook up wells at campground. Eric Roberts, All in Favor.
PIPE CREEK BRIDGE 48 – Eric Roberts announced that a Ribbon Cutting Ceremony was held for Pipe Cree Bridge 48 at the site with Clark Dietz
Engineers this morning. The Bridge is to be open to public traffic within the next couple of days.
BID OPENING FOR 2011 SUPPLIES – Eric Roberts opened the Bids for the 2011 Supplies and are as follows: GAS & DIESEL FUEL – Petroleum
Traders Corp. OIL & GREASE – No Bidders. VARIOUS CULVERTS – St. Regis Culvert, Inc., CPI Supply. LIQUID ASPHALT EMULSIONS – Marathon
Petroleum Co., Terry Asphalt Materials, Inc. CHIP SEAL COUNTY ROADS AND PAVING COUNTY ROADS – Paul Rohe Co., Inc., Dave O’Mara
Contractor, Inc. – PIT & BANK GRAVEL – Harrison Sand & Gravel, New Point Stone Co., Inc. HOT & COLD MIX – Paul Rohe Co., Inc., Hot Mix, Inc.,
Dave O’Mara Contractor, Inc. HOT ASPHALT CONCRETE PAYMENT – Paul Rohe Co., Inc., Dave O’Mara Contractor, Inc. ASPHALT RECYCLING –
Paul Rohe Co., Inc., Dave O’Mara Contractor, Inc. PORTLAND CEMENT CONCRETE & FLOWABLE MORTAR – IMI, Roman Nobbe Inc., Raver Ready
Mix Concrete. PRE-ENGINEERED/PRE-FABRICATED BRIDGES – E & H Bridge & Grating, Inc. and CPI Supply. MOTION – Tom Wilson made the
motion to re-bid the Gas & Diesel Fuel Bid since some of the bidders were not notified. Don VonderMeulen seconds. Eric Roberts, All in Favor.
Motion carried. Eric Roberts asked that George Hartman review the bids before making any decision on awarding them. The bids will be
awarded at the December 6, 2010 Commissioners Meeting. Eric Roberts noted the Meeting on December 6, 2010 will be at 1:00 P.M. instead of
NOVEMBER 6, 2010 COMMISSIONERS MEETING – Eric Roberts mentioned the December 6, 2010 Commissioners time of the meeting was
changed from 7:00 P.M. to 1:00 P.M.
ROSAS OFFICE PLUS – Kelly Knapke, Rosas Office Plus asked the County to consider purchasing office supplies from his Company. Had asked the
Commissioners to review his handouts and compare prices. He believes they can save the County money.
HUNTERSVILLE BRIDGE 116 – Drew Barth of Howard J Barth & Associates reported he had met with Dave O’Mara and the Mayor of Batesville.
The Contractor is asking for more money for the excavation saying the plans were incorrect. Eric Roberts stated the plans are suppose to be
reviewed because they are estimates and they are not always accurate. It is the contractor’s responsibility for verifying the information. Drew
Barth does not recommend giving additional funds. Eric Roberts said No for now and see how the project goes near the end.
BLUE CREEK BRIDGE 94 – Drew Barth had presented the Recommendation for Acceptance that needs to be signed for the Blue Creek Bridge 94
Bridge Replacement Project, which follows the Pre-Final Inspection of October 19, 2010 and the Final Inspection of November 1, 2010.
MOTION – Tom Wilson made the motion to sign the Recommendation for Acceptance. Eric Roberts seconds. Motion carried. Drew Barth then
Presented a LPA Review for Bridge 94 dated October 12, 2010 for approval. MOTION – Tom Wilson motioned to sign the LPA Review. Eric
Roberts seconds. Motion carried. Also presented was the Compliance Certificate for Bridge 94. MOTION – Eric Roberts moved to have Tom
Wilson sign the Compliance Certificate. Tom Wilson seconds. Eric Roberts, Motion carried.
COMMISSIONER TAX LEIN SALE – Received email from Michael Wilhelm, Attorney for Commissioners on 2-Parcels of Property that was sold on April 8, 2010 the purchaser was to send out notice within 90-days to the property owner that property was sold, the notice was sent out late (92 days) 2-days late. The tax sale statue says that the property goes back to the County when this happens, but I do not think the County would want them back. The properties are bare lots in Laurel, and they are assessed for $6,900 and $4,300 respectively. MOTION – Eric Roberts made the motion to sign the Tax Deed to go back to the purchaser. Tom Wilson seconds. Motion carried.
2011 MIDWEST DATA CONTRACT – Received the 2011 Contract from Midwest Data, Inc. MOTION – Tom Wilson made the motion to sign the Contract. Eric Roberts seconds. Motion carried.
HEALTH BOARD RE-APPOINTMENTS – Received recommendations from the Franklin County Health Board to re-appoint Brenda Williams and Lindsay Jackson for another 4-year term. MOTION – Tom Wilson made the motion to re-appoint Brenda Williams and Lindsay Jackson. Eric Roberts. Motion carried.
ORDINANCES FOR PERSONNEL POLICIES HANDBOOKS – MOTION – Tom Wilson motioned to Rescind Ordinances 2010-06B (Standard),
2010-07B (Sheriff/Jail/E911), and 2010-08B (Highway). Eric Roberts seconds. Motion carried. MOTION – Tom Wilson motioned to accept the updated handbooks for Ordinances 2010-10A (Standard), 2010-11A (Sheriff/Jail/E911) and 2010-12A (Highway). Eric Roberts seconds. Motion carried.
PETITION TO VACATE ROAD – Received Petition to Vacate Public Road from Mark O & Donetta Fields, Petitioners to vacate a specific part of Scott Road as described in petition. The Commissioners will take this under advisement while Joe Gillespie researches and bring back to the December 27th Commissioners Meeting. This will also need to be posted and advertised for public hearing for 2-weeks.
MINUTES – Don VonderMeulen noted (2) spelling errors in the minutes. MOTION – Tom Wilson motioned to sign the minutes with noted corrections. Eric Roberts seconds. Motion carried.
TREASURER’S REPORT – MOTION – Tom Wilson motioned to acknowledge the Treasurer’s Report for October 2010. Eric Roberts seconds. Motion carried.
PAYROLL – MOTION – Eric Roberts motioned to approve payroll. Tom Wilson seconds. Motion carried.
PUBLIC COMMENT – HARRY GRAVES – Harry Graves questioned why he couldn’t find the Commissioners Minutes in the book from August 2010 up to now in the Auditor’s Office. Also asked why the Attest by the Auditor isn’t dated.
ADJOURN – MOTION – Tom Wilson made the motion to close. Eric Roberts seconds. Motion carried.
John Kyle Tamar Montonik Steve Roemer
Ed Roberts Ron St. John Drew Barth
John Estridge George Hartman Marty Hon
Kevin Loiselle Tim Jennings John Haurtstueck
Kelly Knapke Harry Graves Michael Farrar
Walt Oelrich Roman Nobbe Joe Gillespie
Dennis Cooper Randy Wanstrath Jon Leach
Joe Meier Ellen Prentice ???
__S/ Eric E Roberts______________ ________________________
Eric E Roberts Eric E Roberts
__S/ Thomas E Wilson___________ ________________________
Thomas E Wilson Thomas E Wilson
__S/ Donald M VonderMeulen_____ ________________________
Donald M VonderMeulen Donald M VonderMeulen
ATTEST: __S/ Susan A Jones______________________
Susan A Jones, Franklin County Auditor