September 28, 2010 Council Minutes

FRANKLIN COUNTY COUNCIL MEMORANDUM & MINUTES

SEPTEMBER 28, 2010 @ 7:00 P.M.

FRANKLIN COUNTY GOVERNMENT CENTER

COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203

Those Present: County Council:    Hollie Maxie    Jeff Koch      Kenneth Rosenberger       

Carroll Lanning    Tom Linkel        Brad Spurlock     Jason Allen                                        

County Auditor:  Susan A Jones

Co. Commissioners: Eric Roberts   Tom Wilson    Don VonderMeulen           

Hollie Maxie opens the meeting with the Pledge of Allegiance.

ADOPTION 2011 COUNTY BUDGET ORDINANCE 2010-09 – Keith Hall, President Economic Development Commissioners asked for some additions to the Economic Development Budget, had presented a handout and would like the phone, travel, advertising to be increase.  A total for the three items came to $5,400.00.  The phone was increased for the Director to get a county cell phone, right now he is using his personal cell phone.  Hollie Maxie stated the Council has the right to put the budget as they wish, the Council sets the budget and salaries.  Brad Spurlock mentioned that you were trying to build the fund and us cutting was trying to preserve.  MOTION – Carroll Lanning moved to increase the phone to $1,900.00.  Tom Linkel seconds.  All in Favor (5).  Opposed (1 – Brad Spurlock).  Abstained (1-Hollie Maxie).  Motion carried.  With this increase of $900.00 the total for the Economic Development Budget is $62,700.00.  Susan Jones, Auditor reads the totals for Budgets.  General $6,042,839. – Election $38,500. – Reassessment 06/09 $301.614. – Bond 2 Government Center $421,473. – E911 Wireless $50,677. – Rainy Day Fund $0.00 – IN Tobacco Prev & Cess $42,500. – Highway $1,672,979. – Cumulative Bridge $310,000. – Health $199,230. – Park and Recreation $207,146. – Local Road & Street $270,000. – Surveyors Corner Perpetuation $2,365. – Supplemental Adult Probation $375,990. – Supplemental Juvenile Probation $13,000. – Pretrial Diversion User Fees $44,200 – Franklin County Economic Development $62,700. – E911 Landline $344,680. – Cumulative Capital Development $160,700. – Covered Bridge $10,000. – Health Maintenance $19,422. – Tobacco Money $37,850. – Drug Free Community Fund $77,000. – Highway EDIT $$750,000. – Victim Assistance $13,500. – IN Home Detention $10,000. – Choices/Saturday Program $40,000. – Waste Management & Recycling Services $28,793. – Deferral Program $5,000. – Title IV-D Clerk 10/1/99 $7,550. – Title IV-D Pros Attorney $11,475.  For a Grand Total of $11,571,183.  The Start of the Budget Hearing the Total Request Budget totaled $12,631,287.  Council needed to cut approximately $960,000. Out of General, Election, Park and Health and cut during budget hearings $865,843.  May still need to cut $94,157.  Hollie Maxie reads Ordinance 2010-09 For Appropriation and Tax Rates for the 2011 Budget.  MOTION – Jeff Koch moved we accept Ordinance 2010-09.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

COUNCIL’S NON BINDING REVIEW RECOMMENDATION FOR CEDAR GROVE CORP 2011 BUDGET REQUEST RESOLUTION 2010-29 – The Budget Form No. 3 for Advertising was not filed with the Auditor’s Office and Form 4B was incomplete does not have the levies computed for County Council to compare the 2011 levies with 2010.  Forms that were to be submitted for Council’s Non Binding Review were Forms 3, 4B and County Council Review Form.  MOTION – Bradley Spurlock made motion to give unfavorable recommendation for the Cedar Grove Corp being the 2011 Budget Form was incomplete.  Tom Linkel seconds.  All in Favor (7).  Opposed (0).  Motion carried.

MINUTES – MOTION – Tom Linkel moved we accept the County Council Minutes of August 24, 2010.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ADDITIONAL APPROPRIATION RESOLUTION 2010-27 – Hollie Maxie reads Additional Appropriation Resolution 2010-27.  SAC Restricted Donation Supplies $2,716. – Cumulative Bridge Services and Charges $62,000.  – E911 Landline Capital Outlay $$18,975. – Victim Assistance (Grant) Personal Services $1,500. – Operation Pullover (Grant) Personal Services $1,500. – Misdemeant Fund Capital Outlay $10,000. – Tower Fund Supplies $200. Capital Outlay $200. – Historic Metamora Services & Charges $300. – WW Valley Regional Interpretive Park (TE Grant) Capital Outlay $509,600. – Andersonville Stormwater Drainage Grant Services & Charges $310,500. – Sperry Rice Expansion Grant Capital Outlay $500,000. – WW Valley REMC (Sheriff Grant) Capital Outlay $1,000. – Rush Shelby Energy (Sheriff Grant) Capital Outlay $1,226.00.  Carroll Lanning asked about the SAC Supplies.  Tom Wilson said it was donation money for shelter.  Stanley Monroe asked about the Interpretive Park.  Carroll Lanning reported he had went over the whole grant today, did not think too much of it as it was handled.  But looking at it today the grant was well written and has a good representation to improve Metamora in Franklin County.  If they can get the people in Metamora behind them.  Went on to discuss the Agreement signed between the County and the By-Way Association January 26, 2009 that County would not be held liable.  Brad Spurlock mentioned he had talked to INDOT and this agreement is nothing to them, does not exist.  It was said the By-Way Association cannot pack up and leave.  The County is only liable if they do not follow guidelines in grant.  Jeff Koch mentioned we already acted on this at the last meeting and we voted it down.  There was more discussion with Candy Yurcak, Teresa Dillion, Jerry Harnishfeger, Tom Horninger, Haroline Ison, Terry Duffy and Wayne Monroe with Council Members.  Tom Linkel would like for our County Attorney to contact Steve Flores of INDOT to discuss this to assure County is not liable.  Kenneth Rosenberger said this is no different than any other money the County gets.  MOTION – Jeff Koch motions to accept the Additional Appropriation except for the Whitewater Valley Regional Interpretive Park Grant.  Bradley Spurlock seconds.  All in Favor (4) Bradley Spurlock, Jeff Koch, Tom Linkel and Hollie Maxie.  Opposed (3) Jason Allen, Carroll Lanning and Kenneth Rosenberger.  Hollie Maxie will talk to Michael Wilhelm tomorrow and made contact with Steve Flores and clarify if County is held liable.  A Special Meeting to be held October 12, 2010 @ 8:00 P.M.   Hollie will ask for Michael to type something up and be present at the meeting.

E911 CALL CENTER COMMUNICATIONS EQUIPMENT – Jay Manning, E911 Coordinator presented to the Council a quote for E911 Call Center Communication Equipment.  The equipment would replace the existing 911 recording system.  Quote is for $18,975.00 said it’s when the recording system fails not if.  The hardware would be purchased and use their software and but a long term maintenance agreement.  The equipment would have a 1-year guarantee.  Funds were approved for this purchase in the additional appropriation.

E911 FULL TIME POSITION OPEN – Jay Manning reported that he had a full time employee resign last week and is requesting permission to replace with a part-time person.  Crystal Maxie resigned and request to hire Leesa Wyatt full time, she has been a part-time employee.  Recommendation for her to start with 90-day probation period.  MOTION – Bradley Spurlock make motion to replace the employee who resigned to fill the full time position.  Tom Linkel seconds.  All in Favor (7).  Opposed (0).  Motion carried.  Jay reported he had hired two part time employees a couple of weeks ago and they are in training.

TRANSFER OF FUNDS RESOLUTION 2010-28 – Hollie Maxie reads Transfer of Funds Resolution 2010-28.  Brad Spurlock said he has a problem with VA purchasing equipment and taking out of training.  Brad also questioned the Economic Development Director transfer for salary.  The equipment for the VA is a printer copier scanner for the office.  The Economic Director Salary is to add funds to the $35,000. to $40,000. As what was agreed to by the Economic Development Commission when he was hired.  Council put in the Salary Ordinance up to $45,000. And funds were to be transferred.   MOTION – Tom Linkel motioned to accept Transfer of Funds Resolution 2010-28.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

COUNTY GENERAL

FROM:  Veterans – Training School          $              350.00                   100-127-4395.00

TO:         Veterans – New Equipment        $              350.00                   100-127-4440.00

FROM:  EMA – Service Agreements         $              380.00                   100-146-4399.00

TO:         EMA – Mileage                                 $              380.00                   100-146-4226.00

FROM:  Transfer Station – Building Repair             $   60.00                100-147-4364.00

TO:         Transfer Station – Longevity                       $   60.00                100-147-4158.02

HIGHWAY

FROM:  Repairs                                                $     20,000.00                      201-200-4358.00

TO:         Other Supplies                                  $     20,000.00                      201-200-4229.00

FROM:  27^th Pay                                                                $       3,000.00                      201-300-4196.00

TO:         Other Current                                   $       3,000.00                      201-300-4353.00

SUPPLEMENTAL ADULT PROBATION 

FROM:  Treatment                                          $       8,000.00                      239-000-4399.37

TO:         Equipment                                          $       8,000.00                      239-000-4440.00

E911 WIRELESS

FROM:  Comp/Over Time                             $       1,000.00                      1156-000-4199.00

TO:         Conference & Seminars                                $       1,000.00                      1156-000-4399.00

FRANKLIN CO ECONOMIC DEVELOPMENT

FROM:  Unemployment                                                $       2,730.00                      2415-000-4343.00

TO:         Director                                                $       2,730.00                      2415-000-4101.00

FROM:  27^th Pay                                                                $          538.92                       2415-000-4196.00

TO:         Director                                                $          538.92                       2415-000-4101.00

 FROM:  Advertising                                         $              825.50                   2415-000-4353.00

TO:         Director                                                $              825.50                   2415-000-4101.00

REX Road Repair

FROM:  Contractual                                         $     89,000.00                      2469-000-4313.00

TO:         Bituminous                                         $     89,000.00                      2469-000-4238.00

FULL TIME JAILER VACANCY – Sally Henson, Matron reported that there is a Full Tim Jailer Position Vacant and request the County Council to

grant permission to fill this full time position.  The Full Time Position was held by Shannon Fritz and the department has a Part-Time Jailer Raymond Greer who has been part time since December 14, 2009.  MOTION – Carroll Lanning motioned to approve the filling of the Full time Jailer Position.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

APPOINTMENT TO METAMORA REGIONAL SEWER DISTRICT BOARD – Received Letter from Gary Schlueter, Secretary Metamora Regional Sewer District reporting one vacancy in which the County Council makes appointment.  It is recommended that the Council appoint Ray Robinson to the Board.  The recommendation was also mentioned that Jeff Tincher would be the Judge’s Appointment and Jean Owens be the Commissioners Appointment.  MOTION – Jeff Koch moved we nominate Ray Robinson for the Metamora Regional Sewer District Board.  Jason Allen seconds.  All in Favor (6).  Opposed (1 – Brad Spurlock).  Motion carried.

ORDINANCES FOR PERSONNEL POLICIES HANDBOOKS – Ordinances for the Adoption of the Franklin County Employees Personnel Policies were presented for Approval.  The Standard Personnel Policies Handbook Ordinance 2010-06A – Highway Department Personnel Policies Handbook Ordinance 2010-07A – Sheriff/Jail/ E-911 Departments Personnel Policies Handbook.  MOTION – Bradley Spurlock made motion to accept the Personnel Policies Ordinances for the Standard Personnel , Highway Department Personnel and the Sheriff/Jail/E-911 Departments Personnel with the stimulation that if changes need to be made they can.  Carroll Lanning seconds.  All in Favor (6).  Abstained (1 – Hollie Maxie).  Motion carried.

ADJOURN – MOTION – Bradley Spurlock motioned to adjourn.  Carroll Lanning seconds.  All in Favor.  Motion carried.     

Others Present:                               

Darrell Smith                      Keith Hall                             Joe Sizemore                    

Jerry Harnishfeger           Jay Manning                       Haroline Ison                    

Paul Baundistel                 Wayne Monroe                                John Estridge                                    

Stan Monroe                     Candy Yurcak                     Terry Duffy                        

Tom Horninger                  Monica Yane                      Sally Henson

                AYE                                                                                        NAY

___S/ Hollie Maxie_____________                       ______________________

Hollie Maxie                                                                       Hollie Maxie

___S/ Jeffery C Koch____________                      ______________________

Jeffery C Koch                                                                   Jeffery C Koch

___S/ Kenneth J Rosenberger_____                      ______________________

Kenneth J Rosenberger                                                 Kenneth J Rosenberger

___S/ Bradley L Spurlock_________                      ______________________

Bradley L Spurlock                                                           Bradley L Spurlock

___S/ Carroll Lanning____________                     ______________________

Carroll Lanning                                                                  Carroll Lanning

___S/ Tom Linkel_______________                     ______________________

Tom Linkel                                                                          Tom Linkel

___S/ Jason Allen_______________                    ______________________

Jason Allen                                                                         Jason Allen

ATTEST:  ___S/ Susan A Jones__________________________

                  Susan A Jones, Franklin County Auditor