MEMORANDUM & MINUTES

December 13, 2010 @ 1:00 P.M.

Commissioners/Council Public Meeting Room

Those Present: County Commissioners:  Eric E Roberts     Thomas E Wilson              Don VonderMeulen

County Auditor:   Susan A Jones

Commissioners Secretary: Carol Westerman                                              

Eric Roberts opens the meeting with the Pledge of Allegiance.

MINUTES – MOTION – Tom Wilson motioned to accept the December 6, 2010 Claims as presented.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

UTILITY CLAIMS – MOTION – Tom Wilson made motion to approve the Utility Claims (December 13, 2010) as presented.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

HARRY GRAVES – Harry Graves from St. Peter’s area also represents the Whitewater Scenic Byway Association and looking around for some projects to begin with the County Government being involved.  Harry brought in a game to play with ducks and pay money saying it represents a half of million dollars.  Commissioners need to have all their ducks in a row have on their Commissioners hat for LPA when they start coming in to follow rules and regulations.  Eric Roberts said if you don’t have anything serious to say, we will move on.

PIPE CREEK BRIDGE 48 – Received a Industrial Waste Disposal Notification Form that needs to be signed and has to do with removing BestWay removing sand blasting materials from Pipe Creek Bridge 48 and disposing of it with Decatur Hill, Inc.  MOTION – Don VonderMeulen made motion for Eric Roberts to sign the Industrial Waste Disposal Notification Form for Decatur Hill, Inc.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

SNOW EMERGENCY PROCLAMATION – MOTION – Don VonderMeulen made motion to sign Local Emergency Snow Emergency for Sunday, December 12, 2010 for declaring Level I @ 1:00 P.M., then declaring Level II @ 3:30 P.M. and going back to Level I on Monday, December 13, 2010 @ 10:00 A.M.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried. 

APPLICATION AND PERMIT TO PERFORM TELEPHONE COMPANY WORK BY CINCINNATI BELL TELEPHONE – Barry Arrasmith, Cincinnati Bell Telephone had sent an Application and Permit to Perform Telephone Company Work by Cincinnati Bell Telephone that is being done in Whitewater Township to place a 5/8” inch chemical ground road at Johnson Form and Drewersburg Road.  Eric Roberts mentioned he had been in the area this past Thursday and Cincinnati Bell Telephone Trucks were working in the ditch in the area.  Eric Roberts has asked that George Hartman make a phone call to Barry Arrasmith and has no problem with either George Hartman or Chester Ball sign off on the Application if it meets their approval. 

NOTICE OF PUBLIC HEARING ON PETITION TO VACATE A PORTION OF PUBLIC WAY (SCOTT ROAD) – Commissioners received a Petition to Vacate Road on November 19, 2010 for Portion of Scott Road located in Posey Township Southeast Quarter of Section 10 and Part of the Southwest Quarter of Section 11, Township 12 North, Range 11 East, that Scott Road runs due North and South.  Eric Roberts reads Notice of Public Hearing on the Petition to Vacate a Portion of Public Way and the Public Hearing date being set for Monday, December 27, 2010 @ 1:00 P.M. Notice to be advertised.  MOTION – Tom Wilson motioned to advertise Public Hearing to for Vacation of Portion of Scott Road.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

HIGHWAY ENGINEERS REPORT – George Hartman reported that he had attended an INDOT Field Check Meeting on U.S. 52 and Goose Creek Road Project.  It has been recommended that the speed limit be established at 30 M.P.H. on Goose Creek Road.

HIGHWAY TEMPORARY BAILEY BRIDGE – Don VonderMeulen mentioned he had been approached by Mick Wilz and asked if the County would

Be interested in selling the Bailey Bridge which is a temporary bridge that the County had used in the past for a temporary bridge while a bridge was being replaced.  The Canal Trail is interested in purchasing at scrap material cost.  Eric Roberts mentioned it has been setting down at the highway department for the last 4-years and had not been set up.  Tom Linkel recommended advertising the temporary bridge and if they are interested in the bridge they can buy the bridge.  Don VonderMeulen would like to see the Canal Trail get it and keep it in the County, they would benefit from it.  Tom Wilson would not like for it to set down there and rust and is too costly to put together for a project.  The Commissioners talked about hold a surplus auction.

CALL FOR FEDERAL PROJECTS – Don VonderMeulen asked if the Fairfield Causeway Road Project would be a good project to put on the Federal Projects list to apply for federal funding.  The County has already spent $30,000.00 on Engineering Services on this project.  Brent Roberts of Butler, Fairman & Seufert said he would look at the project and give recommendation.  The Call for Projects is coming up soon.

CONCESSION STAND BUILDING PERMIT – The 4-H Association has requested the Building Permit be waived for a Concession Stand to be built at the Fairgrounds by donations made in honor of Kyle Kerr who was killed in a tragic farm accident.  MOTION – Don VonderMeulen motioned that a permit not be required for the concession stand, but the Contractor (Tom Raible) work with Larry Franzman on all rules and regulation pertaining to the project.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

ANDERSONVILLE PROJECT – Received email from Southeastern Indiana Regional Planning Commission and the State needs the title, name and address of the property owner and to notify them of their rights and then have them sign the easement and waiver form.  Joe Gillespie reported he will be working on this.  The Commissioners asked that Joe Gillespie work on the easement within the project area.  Joe said he will need to see the design and will get with Gary Ladd and Jodi Comer.

PAYROLL – MOTION – Don VonderMeulen made motion to approve the Payroll.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

PICKUP TRUCK FOR HIGHWAY DEPARTMENT – Eric Roberts mentioned the Pickup Truck in District 1 was destroyed over the weekend in a head on collision when Chester Ball was called in for work for snow removal.  Eric mentioned that District 2 is getting ready to order a truck, do we want to order two trucks.  Don VonderMeulen mentioned may need to wait and see what the insurance is going to pay.  Tom Linkel said he had talked to Brian DeFossett and feels would hold off for a while.  MOTION – Eric Roberts moved we order 1-3/4 Ton 4-Wheel Drive Pickup Truck for $23,980.00.  Don VonderMeulen seconds.  Tom Wilson, All in Favor.  Motion carried.

RE-BIDDING OF DUMP TRUCKS – The Commissioners reported they will be re-bidding the (2) Dump Trucks for District 1 & 3 after the 1^st of the year.

ADJOURN – MOTION – Tom Wilson made the motion to adjourn.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

Others Present:               

Renee  Estridge                Wayne Monroe                                Harry Graves                     

Tom Linkel                          Lou Linkel                            Joe Gillespie                      

George Hartman              Brent Roberts                    Erica Hudson                                                                                                                     

AYE                                                                                                                                        NAY

__S/ Eric E Roberts_____________________________                      ____________________________________

Eric E Roberts                                                                                                                     Eric E Roberts

__S/ Thomas E Wilson__________________________                         __________________________________

Thomas E Wilson                                                                                                              Thomas E Wilson

__S/ Donald M VonderMeulen___________________                          ________________________________

Donald M VonderMeulen                                                                                            Donald M VonderMeulen

ATTEST: ___S/ Susan A Jones____________________

                   Susan A Jones, Franklin County Auditor

MEMORANDUM & MINUTES

December 6, 2010 @ 1:00 P.M.

Commissioners/Council Public Meeting Room

Those Present:  County Commissioners:  Eric E Roberts      Thomas E Wilson    Don VonderMeulen

County Auditor:  Susan A Jones

Commissioners Secretary:    Carol Westerman

Eric Roberts opens the meeting with the Pledge of Allegiance.

MINUTES – Corrections were made to November 15, 2010, minutes were signed.  MOTION – Eric Roberts moved we accept the Minutes of November 29, 2010.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Eric Roberts, Motion carried.  MOTION – Tom Wilson made motion to correct minutes of November 29, 2010 to include CPI Supply on the Pre-Fabrication Bid for Supplies.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

CLAIMS – MOTION – Don VonderMeulen made the motion to pay the Claims (December 6, 2010).  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

VETERANS SERVICE OFFICER REPORT – MOTION – Don VonderMeulen moved we acknowledge the Veterans Service Officer Report for November 2010.  Eric Roberts, All in Favor.  Motion carried.

SPERRY/RICE ENVIRONMENTAL RESTRICTIVE ORDINANCE – MOTION – Don VonderMeulen motioned to Rescind Ordinance 2010-09 Environmental Restrictive Ordinance.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.   MOTION – Don VonderMeulen motioned to Adopt Ordinance 2010-11 with same stipulations as passed November 29, 2010.  That Alco will provide the following:  1) Provide all test results as of today and future testing.  2) A copy of the “Fact Sheet” package given to homeowners with names and address.  3) Do legal research and give letter to all the well drillers.  4) Pay all costs associated with the Regulating of Groundwater.  5) Need permission from Ron Ritz to hook up wells at campground.  Tom Wilson seconds.  Eric Roberts.  All in Favor.  Motion carried.

HEALTH DEPARTMENT GRANTS – Carol Monroe and Mary Burk reported the Health Department has received a number of Grants.  Received Grant from the Brookville Foundation in the amount of $680.00 to purchase a GPS for the Department and File Cabinets.  Received Immunization Program Grant in the amount of $7,311.00, to be used to help with immunizations and put out information.  Also received a Medical Reserve Corp MCR Grant in the amount of $5,000.00 for 2011 and can apply for another $5,000.00 the next year.  This is to be used for supplies and equipment to identify volunteers in case of an emergency with badges, t-shirts and reflective vest and purchase of tent, table and chairs.  Also applied for a PHER H1N1 Extension Grant to purchase a Mobile Unit and Generator in the amount of $210,252.00.  The Mobile Unit has already been approved, but they had question on the amount for the generator.  Added to the generator cost was transfer switches and the generator is large enough to be used for large buildings and would be a mobile unit.

BLUE CREEK ROAD BRIDGE 94 – Drew Barth of Howard J Barth & Associates presented the final Change Orders.  Change Order #5 in the amount of $3,085.50 and being funded at 80/20 for additional mulching materials to do with seeding and contractor materials.  MOTION – Don VonderMeulen made motion that Eric Roberts and Don VonderMeulen to sign Change Order #5.  Tom Wilsons seconds.  Eric Roberts, All in Favor.  Motion carried.  Change Order #6 is for a deduct in the amount of -$15,437.82 for Overruns and Underruns Final Quantity Adjustment.

MOTION – Don VonderMeulen made motion for Eric Roberts and Don VonderMeulen to sign Change Order #6.  Tom Wilson seconds.  Eric

Roberts, All in Favor.  Motion carried.  Drew Barth reported the Final Report for Bridge 94 should be to you by the end of the year, waiting for

INDOT to review the final payment for the Contractor to get paid about 95% of the project.  It will take another ¾ of a year for the project to get

completely off the books by the State.  Drew presented LPA Claim Voucher #8 for Bridge 94 in the amount of $3,176.96 and is 100%

Reimbursable.  MOTION – Tom Wilson made motion for Eric Roberts to sign.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion

carried.

EFDA #97.042 EDS#C4P-1-112A 2010 EMA PERFORMANCE GRANT-COMPETITIVE SUB-GRANT AGREEMENT – Ed Hollenbach, EMA Director

presented EMA Grant to get 50% Reimbursement of the EMA Director’s Salary.  Ed reported he had scored high on the survey and received

additional funds.  The sub-grant is for an amount not to exceed $3,719.06 from the 2010 Emergency Management Performance Grant Program.

This amount is above the 50% of the EMA Director’s Salary.  Ed put in for Digital Cameras, Display Monitor and Laser Printer.  MOTION – Don

VonderMeulen made motion to sign Sub-Grant Agreement for Ed.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.   

HARRY GRAVES – Harry Graves represented name he has with State for Whitewater Scenic Byway Association and presented letter and reads. 

1 Does Franklin County Commissioners claim to be exempt from any Federal Laws in regard to a purported grant for any Metamora Property?  If so.  a What laws? B When did this occur?  2. In regard to “Certified” Appraisals required under Federal Law. A Who did Appraisal for only Easement and Right of Way? B When did Appraisal for Right of Way & Easement occur?  Representing Whitewater Canal Scenic Byway Association.  Harry Graves 6 Dec 2010. Answer to #1 – Don VonderMeulen replied, County is subject to State & Federal Laws, would need to check with Michael Wilhelm.  Don VonderMeulen, not to my knowledge.  Eric Roberts, don’t know what law and what law was broken.  Answer to #2 – Don VonderMeulen, if you contact the Byway Association, they can answer this.  Harry gave references and said he will bring back specific questions.

HIGHWAY BIDS – Tom Wilson would like for the Gravel, Fuel and Oil & Grease to be rebid.  Eric Roberts, we opened the bids and they are now public record.  Don VonderMeulen suggested going ahead and rebid certain supplies, it would be our advantage to get multiple bids.  We have the right to reject any and all bids on gravel and fuel and since we didn’t get a bids o oil and grease to rebid it also.  MOTION – Don VonderMeulen made motion to reject all bids we received on Gas & Diesel Fuel and Pit and Bank Run Gravel.  Tom Wilson seconds.  Eric Roberts opposed.  Motion carried 2-1.  MOTION – Don VonderMeulen motioned to re-advertise and re-bid Gas & Diesel Fuel, Oil & Grease, and Pit and Bank Run Gravel for December 27^th @ 1:30 P.M.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  MOTIONS – VARIOUS CULVERTS – Tom Wilson motioned to accept both bids from CPI Supply and St. Regis Culvert.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.  LIQUID ASPHALT EMULSIONS – Don VonderMeulen makes motion to award bid to both Marathon Petroleum Petroleum Co. and Terry Asphalt Materials.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  CHIP SEAL & PAVING COUNTY ROADS – Tom Wilson motioned to accept both bids for Chip Sealing and Paving County Roads to Dave O’Mara Contractor, Inc., and Paul H Rohe Company, Inc.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.  HOT & COLD MIX – Eric Roberts moved to accept all 3-bids for Hot & Cold Mix to Hot Mix, Inc., Dave O’Mara Contractor, Inc. and Paul H Rohe Co., Inc.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Eric Roberts, Motion carried.  ASPHALT RECYCLING – Don VonderMeulen moved to accept both bids Dave O’Mara Contracting and Paul H Rohe, Co., Inc.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  HOT ASPHALT CONCRETE PAVEMENT – Don VonderMeulen moved to accept both bids Paul H Rohe Co., Inc. and Dave O’Mara Contracting.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  PORTLAND CEMENT CONCRETE & FLOWABLE FILL MORTAR – Don VonderMeulen moved to accept all 3-bids IMI, Roman Nobbe and Raver Ready Mix for concrete.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  PRE-FRABICATED BRIDGE MATERIALS – Don VonderMeulen motioned we accept both bids E & H Bridge and CPI Supply.  Eric Roberts seconds.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.     

BRIDGE INSPECTION LPA CLAIM VOUCHER #1 – Received LPA Claim Voucher #1 from Butler, Fairman & Seufert for Bridge Inspection in the amount of $3,953.00.  County to be reimbursed 80% for a total of $3,162.40.  MOTION – Tom Wilson motioned to sign LPA Claim #1.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

HEALTH INSURANCE COVERAGE & ELIGIBILITY – Don VonderMeulen reported back in November he received and read the Health Insurance Coverage & Eligibility Booklet that had been sent out to the employees that had been revised.  Don is suggesting there be a couple of changes be made and Don reads a section on page 30 and the Members of the Franklin County Council be not allowed to participate in the Health Benefits.  His feelings the health insurance benefits is for full-time employees and County Council is part-time and since the health insurance is so expensive.  Eric Roberts feels that is something that County Council needs to decide.  Susan Jones, Auditor mentioned maybe speaking out of line and not my concern, but the Commissioners and Coroner are also considered part-time positions.  MOTION – Don VonderMeulen motion to change the eligibility for County Council Members that are in office after January 15, 2011 would no longer qualify for a new Health Insurance Policy and to make clear t existing Council Members and Newly Elected that they have benefits.  Tom Wilson opposed.  Eric Roberts opposed.  Motion died for lack of second.

REGIONAL WORKFORCE BOARDS AND WORKFORCE INVESTMENTS BOARDS – MOTION – Don VonderMeulen motioned that the Commissioners not make changes for the Regional Workforce Boards and for the Commissioners Office to pass this information on next year when it comes time to make appointments.  Eric Roberts seconds.  Motion carried.

CHRISTMAS EVE – Don VonderMeulen reported he had been approached by Highway Foreman and was asked that the Highway Department be off December 24^th, Christmas Eve.  Eric Roberts would be unfair to give it to them and not the rest of the employees and if they have a vacation or personal day they can take off.

PUBLIC COMMENT – John Estridge asked about the law suit with the Nativity Scene on the Courthouse Lawn.  It was said Carol forward it to Michael Wilhelm.

ADJOURN – MOTION – Don VonderMeulen motioned to adjourn.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

Others Present:               

Darrell Smith                      John Estridge     Scott McDonough           

Katy McDonough             Sara Duffy           Drew Barth                        

Ed Hollenbach                   Harry Graves      Carol Monroe                   

Mary Burk                           Roy Hall                Daryl Krammer                 

Joe Gillespie                       Chris Rains          Wayne Monroe                                                                                               

AYE                                                                                                        NAY

_S/ Eric E Roberts______________                                       __________________________

Eric E Roberts                                                                                     Eric E Roberts

_S/ Thomas E Wilson___________                                         __________________________

Thomas E Wilson                                                                              Thomas E Wilson

_S/ Donald M VonderMeulen____                                         ___________________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

ATTEST: ___S/ Susan A Jones____________________

                   Susan A Jones, Franklin County Auditor

MEMORANDUM & MINUTES

November 29, 2010 @ 1:00 P.M.

Commissioners/Council Public Meeting Room

Those Present: County Commissioners:                Eric E Roberts     Thomas E Wilson  Don VonderMeulen (left mtg 2:50 p.m.)

County Auditor:                Susan A Jones (not present)

Commissioners Secretary: Carol Westerman      

Attorney: Michael Wilhelm

Minutes taken and written by:  Kim Robinson (Part-time Clerical Assistant in both Auditor’s and Commissioners Offices)

Eric Roberts opens the meeting with the Pledge of Allegiance.

UBLIC HEARING – ALCO SPERRY RICE – ENVIRONMENTAL RESTRICTIVE ORDINANCE REGULATING GOUNDWATER ORDINANCE 2010-09 – John

Kyle with Barnes Thornburg Attorneys at Law started out by saying he has amended the original ordinance from August 23, 2010.  Paragraph 5

now states “No person can install a new well for human consumption.”  Any existing wells are grandfathered in and excluded.  John stated that

the Rosenbergers, Brockman, Mullins and Colonial Heights water was also tested and contains no sign of contamination.  Tom Wilson asked for

copies of all past and future test results.  MOTION – Don VonderMeulen made the motion to sign Ordinance 2010-09.  Tom Wilson seconds the

motion with the record showing that Alco will provide the following: 1) Provide all test results as of today and future testing.  2) A copy of the

“Fact Sheet” package given to homeowners with names and address. 3) Do legal research and give letter to all the well drillers. 4) Pay all costs

associated with the Regulating of Groundwater. 5) Need permission from Ron Ritz to hook up wells at campground.  Eric Roberts, All in Favor.

Motion carried.

PIPE CREEK BRIDGE 48 – Eric Roberts announced that a Ribbon Cutting Ceremony was held for Pipe Cree Bridge 48 at the site with Clark Dietz

Engineers this morning.  The Bridge is to be open to public traffic within the next couple of days.

BID OPENING FOR 2011 SUPPLIES – Eric Roberts opened the Bids for the 2011 Supplies and are as follows:  GAS & DIESEL FUEL – Petroleum

Traders Corp.  OIL & GREASE – No Bidders.  VARIOUS CULVERTS – St. Regis Culvert, Inc., CPI Supply.  LIQUID ASPHALT EMULSIONS – Marathon

Petroleum Co., Terry Asphalt Materials, Inc.  CHIP SEAL COUNTY ROADS AND PAVING COUNTY ROADS – Paul Rohe Co., Inc., Dave O’Mara

Contractor, Inc. – PIT & BANK GRAVEL – Harrison Sand & Gravel, New Point Stone Co., Inc.  HOT & COLD MIX – Paul Rohe Co., Inc., Hot Mix, Inc.,

Dave O’Mara Contractor, Inc.  HOT ASPHALT CONCRETE PAYMENT – Paul Rohe Co., Inc., Dave O’Mara Contractor, Inc.  ASPHALT RECYCLING –

Paul Rohe Co., Inc., Dave O’Mara Contractor, Inc.  PORTLAND CEMENT CONCRETE & FLOWABLE MORTAR – IMI, Roman Nobbe Inc., Raver Ready

Mix Concrete.  PRE-ENGINEERED/PRE-FABRICATED BRIDGES – E & H Bridge & Grating, Inc. and CPI Supply.  MOTION – Tom Wilson made the

 motion to re-bid the Gas & Diesel Fuel Bid since some of the bidders were not notified.  Don VonderMeulen seconds.  Eric Roberts, All in Favor. 

Motion carried.  Eric Roberts asked that George Hartman review the bids before making any decision on awarding them.  The bids will be

awarded at the December 6, 2010 Commissioners Meeting.  Eric Roberts noted the Meeting on December 6, 2010 will be at 1:00 P.M. instead of

7:00 P.M.

NOVEMBER 6, 2010 COMMISSIONERS MEETING – Eric Roberts mentioned the December 6, 2010 Commissioners time of the meeting was

changed from 7:00 P.M. to 1:00 P.M.

ROSAS OFFICE PLUS – Kelly Knapke, Rosas Office Plus asked the County to consider purchasing office supplies from his Company.  Had asked the

Commissioners to review his handouts and compare prices.  He believes they can save the County money.

HUNTERSVILLE BRIDGE 116 – Drew Barth of Howard J Barth & Associates reported he had met with Dave O’Mara and the Mayor of Batesville. 

The Contractor is asking for more money for the excavation saying the plans were incorrect.  Eric Roberts stated the plans are suppose to be

reviewed because they are estimates and they are not always accurate.  It is the contractor’s responsibility for verifying the information.  Drew

Barth does not recommend giving additional funds.  Eric Roberts said No for now and see how the project goes near the end.

BLUE CREEK BRIDGE 94 – Drew Barth had presented the Recommendation for Acceptance that needs to be signed for the Blue Creek Bridge 94

Bridge Replacement Project, which follows the Pre-Final Inspection of October 19, 2010 and the Final Inspection of November 1, 2010. 

MOTION – Tom Wilson made the motion to sign the Recommendation for Acceptance.  Eric Roberts seconds.  Motion carried.  Drew Barth then

Presented a LPA Review for Bridge 94 dated October 12, 2010 for approval.  MOTION – Tom Wilson motioned to sign the LPA Review.  Eric

Roberts seconds.  Motion carried.  Also presented was the Compliance Certificate for Bridge 94.  MOTION – Eric Roberts moved to have Tom

Wilson sign the Compliance Certificate.  Tom Wilson seconds.  Eric Roberts, Motion carried.

COMMISSIONER TAX LEIN SALE – Received email from Michael Wilhelm, Attorney for Commissioners on 2-Parcels of Property that was sold on April 8, 2010 the purchaser was to send out notice within 90-days to the property owner that property was sold, the notice was sent out late (92 days) 2-days late.  The tax sale statue says that the property goes back to the County when this happens, but I do not think the County would want them back.  The properties are bare lots in Laurel, and they are assessed for $6,900 and $4,300 respectively.  MOTION – Eric Roberts made the motion to sign the Tax Deed to go back to the purchaser.  Tom Wilson seconds.  Motion carried.

2011 MIDWEST DATA CONTRACT – Received the 2011 Contract from Midwest Data, Inc.  MOTION – Tom Wilson made the motion to sign the Contract.  Eric Roberts seconds.  Motion carried.

HEALTH BOARD RE-APPOINTMENTS – Received recommendations from the Franklin County Health Board to re-appoint Brenda Williams and Lindsay Jackson for another 4-year term.  MOTION – Tom Wilson made the motion to re-appoint Brenda Williams and Lindsay Jackson.  Eric Roberts.  Motion carried.

ORDINANCES FOR PERSONNEL POLICIES HANDBOOKS – MOTION – Tom Wilson motioned to Rescind Ordinances 2010-06B (Standard),

2010-07B (Sheriff/Jail/E911), and 2010-08B (Highway).  Eric Roberts seconds.  Motion carried.  MOTION – Tom Wilson motioned to accept the updated handbooks for Ordinances 2010-10A (Standard), 2010-11A (Sheriff/Jail/E911) and 2010-12A (Highway).  Eric Roberts seconds.  Motion carried.

PETITION TO VACATE ROAD – Received Petition to Vacate Public Road from Mark O & Donetta Fields, Petitioners to vacate a specific part of Scott Road as described in petition.  The Commissioners will take this under advisement while Joe Gillespie researches and bring back to the December 27^th Commissioners Meeting.  This will also need to be posted and advertised for public hearing for 2-weeks.

MINUTES – Don VonderMeulen noted (2) spelling errors in the minutes.  MOTION – Tom Wilson motioned to sign the minutes with noted corrections.  Eric Roberts seconds.  Motion carried.

TREASURER’S REPORT – MOTION – Tom Wilson motioned to acknowledge the Treasurer’s Report for October 2010.  Eric Roberts seconds.  Motion carried.

PAYROLL – MOTION – Eric Roberts motioned to approve payroll.  Tom Wilson seconds.  Motion carried.

PUBLIC COMMENT – HARRY GRAVES – Harry Graves questioned why he couldn’t find the Commissioners Minutes in the book from August 2010 up to now in the Auditor’s Office.  Also asked why the Attest by the Auditor isn’t dated.

ADJOURN – MOTION – Tom Wilson made the motion to close.  Eric Roberts seconds.  Motion carried.

 Others Present:              

John Kyle                             Tamar Montonik              Steve Roemer                  

Ed Roberts                          Ron St. John                       Drew Barth                        

John Estridge                     George Hartman              Marty Hon                         

Kevin Loiselle                     Tim Jennings                      John Haurtstueck            

Kelly Knapke                      Harry Graves                      Michael Farrar

Walt Oelrich                       Roman Nobbe                   Joe Gillespie                      

Dennis Cooper                  Randy Wanstrath             Jon Leach                           

Joe Meier                            Ellen Prentice                    ???                                                                        

AYE                                                                                                                        NAY

__S/ Eric E Roberts______________                                     ________________________

Eric E Roberts                                                                                     Eric E Roberts

__S/ Thomas E Wilson___________                                      ________________________

Thomas E Wilson                                                                              Thomas E Wilson

__S/ Donald M VonderMeulen_____                                    ________________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

ATTEST: __S/ Susan A Jones______________________

                   Susan A Jones, Franklin County Auditor

SEPTEMBER 28, 2010 @ 7:00 P.M.

FRANKLIN COUNTY GOVERNMENT CENTER

COMMISSIONERS/COUNCIL PUBLIC MEETING ROOM 203

Those Present: County Council:    Hollie Maxie    Jeff Koch      Kenneth Rosenberger       

Carroll Lanning    Tom Linkel        Brad Spurlock     Jason Allen                                        

County Auditor:  Susan A Jones

Co. Commissioners: Eric Roberts   Tom Wilson    Don VonderMeulen           

Hollie Maxie opens the meeting with the Pledge of Allegiance.

ADOPTION 2011 COUNTY BUDGET ORDINANCE 2010-09 – Keith Hall, President Economic Development Commissioners asked for some additions to the Economic Development Budget, had presented a handout and would like the phone, travel, advertising to be increase.  A total for the three items came to $5,400.00.  The phone was increased for the Director to get a county cell phone, right now he is using his personal cell phone.  Hollie Maxie stated the Council has the right to put the budget as they wish, the Council sets the budget and salaries.  Brad Spurlock mentioned that you were trying to build the fund and us cutting was trying to preserve.  MOTION – Carroll Lanning moved to increase the phone to $1,900.00.  Tom Linkel seconds.  All in Favor (5).  Opposed (1 – Brad Spurlock).  Abstained (1-Hollie Maxie).  Motion carried.  With this increase of $900.00 the total for the Economic Development Budget is $62,700.00.  Susan Jones, Auditor reads the totals for Budgets.  General $6,042,839. – Election $38,500. – Reassessment 06/09 $301.614. – Bond 2 Government Center $421,473. – E911 Wireless $50,677. – Rainy Day Fund $0.00 – IN Tobacco Prev & Cess $42,500. – Highway $1,672,979. – Cumulative Bridge $310,000. – Health $199,230. – Park and Recreation $207,146. – Local Road & Street $270,000. – Surveyors Corner Perpetuation $2,365. – Supplemental Adult Probation $375,990. – Supplemental Juvenile Probation $13,000. – Pretrial Diversion User Fees $44,200 – Franklin County Economic Development $62,700. – E911 Landline $344,680. – Cumulative Capital Development $160,700. – Covered Bridge $10,000. – Health Maintenance $19,422. – Tobacco Money $37,850. – Drug Free Community Fund $77,000. – Highway EDIT $$750,000. – Victim Assistance $13,500. – IN Home Detention $10,000. – Choices/Saturday Program $40,000. – Waste Management & Recycling Services $28,793. – Deferral Program $5,000. – Title IV-D Clerk 10/1/99 $7,550. – Title IV-D Pros Attorney $11,475.  For a Grand Total of $11,571,183.  The Start of the Budget Hearing the Total Request Budget totaled $12,631,287.  Council needed to cut approximately $960,000. Out of General, Election, Park and Health and cut during budget hearings $865,843.  May still need to cut $94,157.  Hollie Maxie reads Ordinance 2010-09 For Appropriation and Tax Rates for the 2011 Budget.  MOTION – Jeff Koch moved we accept Ordinance 2010-09.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

COUNCIL’S NON BINDING REVIEW RECOMMENDATION FOR CEDAR GROVE CORP 2011 BUDGET REQUEST RESOLUTION 2010-29 – The Budget Form No. 3 for Advertising was not filed with the Auditor’s Office and Form 4B was incomplete does not have the levies computed for County Council to compare the 2011 levies with 2010.  Forms that were to be submitted for Council’s Non Binding Review were Forms 3, 4B and County Council Review Form.  MOTION – Bradley Spurlock made motion to give unfavorable recommendation for the Cedar Grove Corp being the 2011 Budget Form was incomplete.  Tom Linkel seconds.  All in Favor (7).  Opposed (0).  Motion carried.

MINUTES – MOTION – Tom Linkel moved we accept the County Council Minutes of August 24, 2010.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

ADDITIONAL APPROPRIATION RESOLUTION 2010-27 – Hollie Maxie reads Additional Appropriation Resolution 2010-27.  SAC Restricted Donation Supplies $2,716. – Cumulative Bridge Services and Charges $62,000.  – E911 Landline Capital Outlay $$18,975. – Victim Assistance (Grant) Personal Services $1,500. – Operation Pullover (Grant) Personal Services $1,500. – Misdemeant Fund Capital Outlay $10,000. – Tower Fund Supplies $200. Capital Outlay $200. – Historic Metamora Services & Charges $300. – WW Valley Regional Interpretive Park (TE Grant) Capital Outlay $509,600. – Andersonville Stormwater Drainage Grant Services & Charges $310,500. – Sperry Rice Expansion Grant Capital Outlay $500,000. – WW Valley REMC (Sheriff Grant) Capital Outlay $1,000. – Rush Shelby Energy (Sheriff Grant) Capital Outlay $1,226.00.  Carroll Lanning asked about the SAC Supplies.  Tom Wilson said it was donation money for shelter.  Stanley Monroe asked about the Interpretive Park.  Carroll Lanning reported he had went over the whole grant today, did not think too much of it as it was handled.  But looking at it today the grant was well written and has a good representation to improve Metamora in Franklin County.  If they can get the people in Metamora behind them.  Went on to discuss the Agreement signed between the County and the By-Way Association January 26, 2009 that County would not be held liable.  Brad Spurlock mentioned he had talked to INDOT and this agreement is nothing to them, does not exist.  It was said the By-Way Association cannot pack up and leave.  The County is only liable if they do not follow guidelines in grant.  Jeff Koch mentioned we already acted on this at the last meeting and we voted it down.  There was more discussion with Candy Yurcak, Teresa Dillion, Jerry Harnishfeger, Tom Horninger, Haroline Ison, Terry Duffy and Wayne Monroe with Council Members.  Tom Linkel would like for our County Attorney to contact Steve Flores of INDOT to discuss this to assure County is not liable.  Kenneth Rosenberger said this is no different than any other money the County gets.  MOTION – Jeff Koch motions to accept the Additional Appropriation except for the Whitewater Valley Regional Interpretive Park Grant.  Bradley Spurlock seconds.  All in Favor (4) Bradley Spurlock, Jeff Koch, Tom Linkel and Hollie Maxie.  Opposed (3) Jason Allen, Carroll Lanning and Kenneth Rosenberger.  Hollie Maxie will talk to Michael Wilhelm tomorrow and made contact with Steve Flores and clarify if County is held liable.  A Special Meeting to be held October 12, 2010 @ 8:00 P.M.   Hollie will ask for Michael to type something up and be present at the meeting.

E911 CALL CENTER COMMUNICATIONS EQUIPMENT – Jay Manning, E911 Coordinator presented to the Council a quote for E911 Call Center Communication Equipment.  The equipment would replace the existing 911 recording system.  Quote is for $18,975.00 said it’s when the recording system fails not if.  The hardware would be purchased and use their software and but a long term maintenance agreement.  The equipment would have a 1-year guarantee.  Funds were approved for this purchase in the additional appropriation.

E911 FULL TIME POSITION OPEN – Jay Manning reported that he had a full time employee resign last week and is requesting permission to replace with a part-time person.  Crystal Maxie resigned and request to hire Leesa Wyatt full time, she has been a part-time employee.  Recommendation for her to start with 90-day probation period.  MOTION – Bradley Spurlock make motion to replace the employee who resigned to fill the full time position.  Tom Linkel seconds.  All in Favor (7).  Opposed (0).  Motion carried.  Jay reported he had hired two part time employees a couple of weeks ago and they are in training.

TRANSFER OF FUNDS RESOLUTION 2010-28 – Hollie Maxie reads Transfer of Funds Resolution 2010-28.  Brad Spurlock said he has a problem with VA purchasing equipment and taking out of training.  Brad also questioned the Economic Development Director transfer for salary.  The equipment for the VA is a printer copier scanner for the office.  The Economic Director Salary is to add funds to the $35,000. to $40,000. As what was agreed to by the Economic Development Commission when he was hired.  Council put in the Salary Ordinance up to $45,000. And funds were to be transferred.   MOTION – Tom Linkel motioned to accept Transfer of Funds Resolution 2010-28.  Carroll Lanning seconds.  All in Favor (7).  Opposed (0).  Motion carried.

COUNTY GENERAL

FROM:  Veterans – Training School          $              350.00                   100-127-4395.00

TO:         Veterans – New Equipment        $              350.00                   100-127-4440.00

FROM:  EMA – Service Agreements         $              380.00                   100-146-4399.00

TO:         EMA – Mileage                                 $              380.00                   100-146-4226.00

FROM:  Transfer Station – Building Repair             $   60.00                100-147-4364.00

TO:         Transfer Station – Longevity                       $   60.00                100-147-4158.02

HIGHWAY

FROM:  Repairs                                                $     20,000.00                      201-200-4358.00

TO:         Other Supplies                                  $     20,000.00                      201-200-4229.00

FROM:  27^th Pay                                                                $       3,000.00                      201-300-4196.00

TO:         Other Current                                   $       3,000.00                      201-300-4353.00

SUPPLEMENTAL ADULT PROBATION 

FROM:  Treatment                                          $       8,000.00                      239-000-4399.37

TO:         Equipment                                          $       8,000.00                      239-000-4440.00

E911 WIRELESS

FROM:  Comp/Over Time                             $       1,000.00                      1156-000-4199.00

TO:         Conference & Seminars                                $       1,000.00                      1156-000-4399.00

FRANKLIN CO ECONOMIC DEVELOPMENT

FROM:  Unemployment                                                $       2,730.00                      2415-000-4343.00

TO:         Director                                                $       2,730.00                      2415-000-4101.00

FROM:  27^th Pay                                                                $          538.92                       2415-000-4196.00

TO:         Director                                                $          538.92                       2415-000-4101.00

 FROM:  Advertising                                         $              825.50                   2415-000-4353.00

TO:         Director                                                $              825.50                   2415-000-4101.00

REX Road Repair

FROM:  Contractual                                         $     89,000.00                      2469-000-4313.00

TO:         Bituminous                                         $     89,000.00                      2469-000-4238.00

FULL TIME JAILER VACANCY – Sally Henson, Matron reported that there is a Full Tim Jailer Position Vacant and request the County Council to

grant permission to fill this full time position.  The Full Time Position was held by Shannon Fritz and the department has a Part-Time Jailer Raymond Greer who has been part time since December 14, 2009.  MOTION – Carroll Lanning motioned to approve the filling of the Full time Jailer Position.  Jeff Koch seconds.  All in Favor (7).  Opposed (0).  Motion carried.

APPOINTMENT TO METAMORA REGIONAL SEWER DISTRICT BOARD – Received Letter from Gary Schlueter, Secretary Metamora Regional Sewer District reporting one vacancy in which the County Council makes appointment.  It is recommended that the Council appoint Ray Robinson to the Board.  The recommendation was also mentioned that Jeff Tincher would be the Judge’s Appointment and Jean Owens be the Commissioners Appointment.  MOTION – Jeff Koch moved we nominate Ray Robinson for the Metamora Regional Sewer District Board.  Jason Allen seconds.  All in Favor (6).  Opposed (1 – Brad Spurlock).  Motion carried.

ORDINANCES FOR PERSONNEL POLICIES HANDBOOKS – Ordinances for the Adoption of the Franklin County Employees Personnel Policies were presented for Approval.  The Standard Personnel Policies Handbook Ordinance 2010-06A – Highway Department Personnel Policies Handbook Ordinance 2010-07A – Sheriff/Jail/ E-911 Departments Personnel Policies Handbook.  MOTION – Bradley Spurlock made motion to accept the Personnel Policies Ordinances for the Standard Personnel , Highway Department Personnel and the Sheriff/Jail/E-911 Departments Personnel with the stimulation that if changes need to be made they can.  Carroll Lanning seconds.  All in Favor (6).  Abstained (1 – Hollie Maxie).  Motion carried.

ADJOURN – MOTION – Bradley Spurlock motioned to adjourn.  Carroll Lanning seconds.  All in Favor.  Motion carried.     

Others Present:                               

Darrell Smith                      Keith Hall                             Joe Sizemore                    

Jerry Harnishfeger           Jay Manning                       Haroline Ison                    

Paul Baundistel                 Wayne Monroe                                John Estridge                                    

Stan Monroe                     Candy Yurcak                     Terry Duffy                        

Tom Horninger                  Monica Yane                      Sally Henson

                AYE                                                                                        NAY

___S/ Hollie Maxie_____________                       ______________________

Hollie Maxie                                                                       Hollie Maxie

___S/ Jeffery C Koch____________                      ______________________

Jeffery C Koch                                                                   Jeffery C Koch

___S/ Kenneth J Rosenberger_____                      ______________________

Kenneth J Rosenberger                                                 Kenneth J Rosenberger

___S/ Bradley L Spurlock_________                      ______________________

Bradley L Spurlock                                                           Bradley L Spurlock

___S/ Carroll Lanning____________                     ______________________

Carroll Lanning                                                                  Carroll Lanning

___S/ Tom Linkel_______________                     ______________________

Tom Linkel                                                                          Tom Linkel

___S/ Jason Allen_______________                    ______________________

Jason Allen                                                                         Jason Allen

ATTEST:  ___S/ Susan A Jones__________________________

                  Susan A Jones, Franklin County Auditor

MEMORANDUM & MINUTES

November 15, 2010 @ 1:00 P.M.

Commissioners/Council Public Meeting Room

Those Present: County Commissioners:  Eric E Roberts     Thomas E Wilson  Don VonderMeulen

County Auditor:  Susan A Jones

Commissioners Secretary:Carol Westerman

Attorney:Michael Wilhelm

Eric Roberts opens the meeting with the Pledge of Allegiance.

OPEN BIDS PUBLIC TRANSPORTATION – Cathy Pelsor, Public Transportation Director presented Sealed Bids for Radio’s for Vehicles and Fencing.  Only (1) Bid was submitted for each.  Fencing – Smith Welding & Repairs, Inc.  $2,522.79    Radio’s – Tech Electronics & Communications Co.  $623.00 per Radio (15) includes installation plus $120.00 Trip Charge.  Cathy reported she has $10,000.00 in Stimulus Funds to spend for the radios.  MOTION – Don VonderMeulen motioned to permit Cathy Pelsor to act on these bids as she feels fit with her budget.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

MINUTES – MOTION – Don VonderMeulen motioned to approve the October 18, 2010 Minutes.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  MOTION – Tom Wilson motioned to accept the minutes of November 1, 2010.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried. 

CLARIFICATION ON HEALTH INSURANCE – Susan Jones, Auditor reported that in 2006 the County Health Insurance Appropriation Line in the Commissioners Budget had been reduced.  The reason being that in 2006 the DLGF said the 2006 Budget needed to be reduced and the Commissioners and County Council agreed to reduce the Health Insurance Appropriation in the amount of $617,058.58.00 as well as in the Sheriff’s Budget for Service Contracts and Courthouse Budget for Utilities and Re-Appropriate out of Rainy Day.  The Employees Health Insurance Premiums were paid out of both the County General Commissioners Budget and Rainy Day Budget; all premiums were paid in 2006.  In 2008 there were (5) premiums not made, the reason being it was agreed again by the Commissioners to pay EPA Consultant Fees and Attorney Fees and other Attorney Fees out of the Health Insurance Line in the Commissioners Budget and transfers were approved by County Council.  The County did receive reimbursement from old County Insurance Liability Policies that had been receipted in the County General Fund and $151,506.66 was re-appropriated in the Commissioners Health Insurance Line in December 2008, but invoices were not processed to pay the premiums into the County Employees Health Insurance.  There was a plan put together on September 20, 2010 to rectify the payment of the (5) premiums that were not paid in 2008 and was given to the State Board of Accounts.  Tom Wilson said he will take the responsibility not seeing the premiums were paid and thanked Susan for her time in doing the research.  

ANDERSONVILLE PROJECT UPDATE – Gary Ladd of Ladd Engineering report that all pipes and structures have been installed and the additional work has also been done.  The walk through had been done this last week and the contractor had concern with the seeding being it been so dry.  The Contractor has put down rye for the winter and will finish next spring.  CHANGE ORDER #1 is extending the completion date April 30, 2011.  MOTION – Tom Wilson motioned to accept Change Order #1.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.  Tom Wilson asked about the Project North of 52, will it be a separate project and be bid.  It was said it would be a separate project and be bid out.  Presented Certificate of Substantial Completion Date is November 12, 2010 and provided punch list for the project and provided an estimated retainage amount of $21,800.  The Date of November 12, 2010 is the start date of the 1-year Warranty Period for all structures and pipe that had been installed.  MOTION – Tom Wilson motioned for Eric Roberts to sign.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.  PAY APPLICATION #3 was presented for Engineering $3,286.40 and Contractor $67,330.60.00 of this amount $21,800 is retainage for a total of $70,717.00.  MOTION – Tom Wilson makes motion for Eric Roberts to sign.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.  Gary Ladd reported there are $51,565.70 grant funds available for Construction.  With reviewing the proposed project North of SR 52 has recommended to replace a 3 foot stone arch pipe with a flat bottom box culvert with some grading and estimated to cost $65,000.00 with $4,000.00 Engineering costs.  The Board of Commissioners will need a detailed letter to be submitted requesting the additional funding and where the funds will come from.  Gary Ladd will contact Jodi Comer, Southeastern Indiana Regional Planning Commission to prepare a letter for the Commissioners to sign. 

BID OPENING FOR DUMP TRUCKS – Commissioners had advertised for (2) Dump Trucks for the Highway Department for District 1 and District 3.  There was only (1) Bid submitted by Palmer Trucks Kenworth of Cincinnati, Inc.  Truck Chassis $80,159.00, Plow, Body and Spreader $46,374.00 for total of $126,533.00 per unit.  MOTION – Tom Wilson motioned to take bids under advisement till next meeting.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.       

DISTRICT 2 PICKUP TRUCK – Don VonderMeulen mentioned he had received an updated quote for just under $24,000.00 from Bauer Ford for a Pickup Truck for District 2, but did not have a copy of the quote.

LIBERTY NATIONAL LIFE INSURANCE – Tony Medeiros, Representative of Liberty National Life Insurance had requested permission to talk to Franklin County Employees about supplemental insurance a voluntary program.  Susan Jones reported and was checked and verified that the same company is currently talking to the County Employees about supplemental insurance.  Mr. Medeiros declined.

BLUE CREEK BRIDGE 94 – LPA Claim Voucher No. 7 was presented for approval for Blue Creek Bridge 94 in the amount $5,716.56 for 100% reimbursement.  MOTION – Don VonderMeulen made motion for Eric Roberts to sign LPA Voucher for $5,716.56 100% reimbursement.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

HUNTERSVILLE ROAD BRIDGE #116 PROJECT – Received Pay Voucher from Howard J Barth & Associates in the amount of $3,723.16 – $750.00 for Hydraulics and $2,973.16 for Additional Services.  MOTION – Tom Wilson motioned for approve claim for Howard J Barth & Associates in amount of $3,723.16.  Don VonderMeulen seconds.  Eric Roberts abstained until he reads contract.  Eric Roberts, Motion carried.  George Hartman had ordered the pipe off the annual bid and Eric recommends that George keep track of what materials is orders so there are no duplicate orders.  Received quotes for Concrete from Rave Ready Mix, IMI and Roman Nobbe.   George Hartman had recommended going with Raver Ready Mix as they were the low bidder.  MOTION – Tom Wilson motioned to go with Raver Ready Mix for Concrete for Bridge 116.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.  It was reported that Huntersville Road was closed this morning and hope to have open for Christmas.

RENEWAL OF COUNTY PROPERTY LIABILTIY AND WORKMEN’S COMPENSION – MOTION – Tom Wilson made motion for Eric Roberts to sign Renewal with Bliss McKnight.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

KECK RELEASE – MOTION – Tom Wilson motioned for Eric Roberts to sign the release notice for Keck vs. Franklin County.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

INTERNATINAL TESING, INC. a/k/a INDIANA TEST, INC.  NOTICE OF TERMINATION OF CONTRACT – MOTION – Don VonderMeulen made motion give 100 business day notice to terminate contract with Indiana Testing, Inc.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried. 

PAYROLL – MOTION – Eric Roberts moved we approve Payroll and acknowledge the one correction on Assessor’s Payroll.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Eric Roberts, Motion carried.

LONGEVITY PAY – MOTION – Don VonderMeulen moved we approve Longevity Pay.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

UTILITY CLAIMS – MOTION – Tom Wilson motioned to approve the Utility Claims.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

VETERAN SERVICE OFFICER REPORT OCTOBER 2010 – MOTION – Tom Wilson motioned to acknowledge the Veterans Officer Report.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

PUBLIC COMMENT – CHRISTINE RAINS – Has concerns with the Byway Park who has the highest authority to approve and if County votes it down and will County end up in a lawsuit.  Michael Wilhelm, No Comment that would be a legal authority.  Tom Wilson, Council approved the appropriation and what we failed to do was to get the appropriation in place before we signed the agreement.  WAYNE MONROE – Reported letter from INDOT was turned into the Attorney General to review.  Tom Wilson said he was told it’s not a threat, it’s a promise.   

ADJOURN – MOTION – Eric Roberts moved to adjourn.  Don VonderMeulen seconds.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.     

Others Present:               

Gary Ladd                            Darrell Smith                      John Estridge                    

George Hartman              Scott McDonough            JoAnn Prickel                    

Erica Hudson                      Phil Harsh                            Chris Rains         

Cathy Pelsor                       Joe Gillespie                       Craig Tishue                       

Tony Medeiros                 Wayne Monroe                                                                                               

AYE                                                                                                        NAY

___S/ Eric E Roberts____________                                       ______________________

Eric E Roberts                                                                                     Eric E Roberts

___S/ Thomas E Wilson_________                                         ______________________

Thomas E Wilson                                                                              Thomas E Wilson

_____________________________                                   _______________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

ATTEST: __S/ Susan A Jones_____________________

                   Susan A Jones, Franklin County Auditor

MEMORANDUM & MINUTES

November 1, 2010 @ 7:00 P.M.

Commissioners/Council Public Meeting Room

Those Present: County Commissioners:                Eric E Roberts     Thomas E Wilson  Don VonderMeulen

County Auditor:                Susan A Jones

Commissioners Secretary:Carol Westerman

Eric Roberts opens the meeting with the Pledge of Allegiance.

MINUTES – MOTION – Don VonderMeulen moved to accept the October 18, 2010 Minutes with correction adding with regards to this lawsuit pertaining to Keck vs. Franklin County and sign at the next meeting.  Eric Roberts seconds.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.  MOTION – Eric Roberts moved we accept the Minutes of October 22, 2010.  Tom Wilson seconds.  Don VonderMeulen abstained.  Eric Roberts, Motion carried.

CLAIMS – Susan Jones, Auditor reported she would not be certifying (2) claims being paid out of Adult Probation, Franklin County Girl’s Basketball and Southeastern Indiana YMCA, does not follow IC 35-38-2-1.  MOTION – Tom Wilson made motion to approve the claims.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

INTERNATIONAL TESTING, INC. – Mike Williams of International Testing, Inc. presented a Drug Testing Policy, Contract and Newsletter.  Also lowered their prices $45.00 for INDOT Employees, $40.00 for Non-INDOT Employees and $27.00 for Breath Alcohol Test.  There has been some miscommunication between ITI and the Highway Department.  Tom Wilson and Eric Roberts mentioned that Midwest had approached the County and was interested in their procedures.  Mr. Williams mentioned that the County contract with ITI goes until July 2011.  Eric Roberts recommended that Michael Wilhelm to look over ITI’s Contract.  Tom Wilson and Don VonderMeulen agreed.

COUNTY PROPERTY LIABILITY, WORKMAN COMPENSATION INSURANCE REVIEW – Dan Bruns, Southeastern Insurance, Tim Collins and Mark Ennis, Bliss McKnight.  The County has been with Bliss McKnight for the past 6-years, the claims experience has been good and is down, and the premiums are down.  Down approximately $23,000-$24,000.  The workmen’s compensation claims experience is up and at 1.09; this could cause the premium to go up.  The County needs to work with the loss experience with the department heads.  Dan Bruns reported he had delivered binders; the policies had expired at midnight last night.  Dan Bruns had asked the County to renew with Bliss McKnight.  Eric Roberts had asked where the big claims come from for workmen compensation.  Tim Collins reported the Sheriff’s Department, and had asked to do training for the Sheriff’s Department, but was declined.  They need a certain amount of hours (8) and are built in the policy.  The training would include the deputies, jailers and E/911 Communications.  It was recommended that the County set up a safety committee.  The renewal summary is $219,827 with options.  Kevin Krekeler of Maverick Insurance had also turned in a quote for the County Property Liability, Workman Compensation Insurance and had presented his quote of $216,790 with Burnham & Flower has a $2,000,000 Umbrella Policy and pay up to $500,000 for computer fraud.  Don VonderMeulen mentioned his experience with Bliss McKnight has been excellent, but is difference in the total package price, would not be in favor of changing.  Tom Wilson a little comprehensive about Burnham & Flower with past experiences.  Eric Roberts, the difference between the (2) packages is $3,037, with Bliss McKnight $219,827 and Burnham & Flower $216,790 and experience with Bliss McKnight has been good.  MOTION – Tom Wilson motioned to accept the quote of $219,827 with Bliss McKnight, based on the County experience with them.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.  The Commissioners thanked Kevin Krekeler for his work on putting his quote together. 

HUNTERSVILLE BRIDGE 116 – Drew Barth presented the Contract for Huntersville Road Bridge 116.  The Construction Contract with Dave O’Mara needs to be signed.  MOTION – Don VonderMeulen motioned for Eric Roberts and Don VonderMeulen to sign the contracts.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  Don VonderMeulen modified motion to also include for Susan Jones to sign.  Drew Barth presented quotes for asphalt from Dave O’Mara and Rohe Company.  O’Mara’s quote is based on have a base layer down and will at least have one plant open.  Drew reported that the DNR Permit still has not been approved by IDEM, but look to have this week.  The timeline for the project has been backed up by a week.  Quotes are as follows:  Paul H Rohe $19,992.90 and O’Mara’s $34,227.00.  Commissioners will take under advisement.

BLUE CREEK ROAD BRIDGE 94 CHANGEORDER – Received Change Order No. 4 for Blue Creek Road Bridge 94 in the amount of $19,180.89 and this has been approved by INDOT and need final approval by Commissioners.  This amount would be 80% Reimbursable.  MOTION – Don VonderMeulen made motion to sign the Change Order for Bridge 94.  Tom Wilson seconds.  Eric Roberts, All in Favor. Motion carried.  Drew reported there will be (2) more change orders to come, one being the additional guardrail for the field entrance, with the two change orders will come up with a deduct between the two.

PERSONNEL POLICY HANDBOOK – Kent Irwin recommends the new Personnel Policy Handbook to be effective January 1, 2011 and would be preparing the ordinances.  MOTION – Don VonderMeulen made motion for the Personnel Policy to take effect January 1, 2011.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

CF-09-205 ANDERSONVILLE DRAINAGE PROJECT MODIFICATION NO. 1 – Letter to Judy Strauser Indiana Office of Community Affairs needs to be signed by Commissioners to grant a change in original approved construction activities for the project.  Project would include downstream flow restrictions on the north side of U.S. 52.  The situation can be remedied by the construction of a short run of flat bottom ditch, installation of a low profile box culvert that would replace the failing stone arch pipe, and some grading.  Estimated construction cost to be $65,000 and an additional $4,000 in engineering costs.  MOTION – Tom Wilson made motion for Eric Roberts to sign Letter for additional work for the Andersonville Drainage Project.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

WAIVE BUILDING PERMIT FEE ST. JOHN’S CHURCH – Ray Wuestefeld asked that the Commissioners to waive the building permit fee for St. John’s Church in Enochsburg.  They will be adding an addition and classrooms over the top of restrooms, and making the restrooms handicapped and covered patio.  MOTION – Eric Roberts moved to waive the building permit fee for St. John’s Church Enochsburg.  Tom Wilson seconds.  Don VonderMeulen.  Eric Roberts, All in Favor.  Motion carried.

CEMETERY COMMISSION BOARD Re-APPOINTMENT – MOTION – Eric Roberts moved we appoint Julie Schlesselman to the Cemetery Commission Board.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Motion carried.

GRANT FOR MOBILE UNIT FOR HEALTH DEPARTMENT – Eric Roberts mentioned that he had been contacted by Carol Monroe, Public Health Coordinator and they are applying for a grant for a Mobile Unit and asked if they could have the use of a County Highway Employee and Truck to move the mobile unit when needed.  MOTION – Eric Roberts moved to approve the use of a Highway Truck and Driver to help mobilize the mobile unit for Health Department when needed.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Eric Roberts, Motion carried.  Also mentioned that the Ford Expedition from the Sheriff’s Department when it is no longer needed by the department to go to the Health Department. 

BURN BAN – The Commissioners had talked to Dan Bruns, Brookville Fire Chief and it is still too dry to lift the burn ban.  Eric Roberts recommended leaving the Burn Ban in effect.

TEEHILL ROAD BANK STABILIZATION – The Commissioners received (3) quotes for bank stabilization in re-channeling the creek.  1) Ballenger Contracting $6,500.00 2) Schuman’s Excavating $13,000.000 3) Ben Harrison $4,560.00.  MOTION – Tom Wilson made motion to accept quote form Ben Harrison in the amount of $4,560.00.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

PAYROLL – Eric Roberts in looking over payroll employee taking off for bereavement for niece/nephew, there is no provision in hand book and should be.  MOTION – Eric Roberts motioned to accept payroll and give Larry Kerr one day of bereavement for nephew and have hand book reflect (1) day bereavement for niece/nephew.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Motion carried.

TAX SALE ISSUE – Susan Jones, Auditor reported that there was a piece of property that went to court for issuance of tax deed and the attorney hired was 2-days late in notifying the person that owned the property by certified mail.  The purchaser wanted to know if the Commissioners could do anything, since it was a piece of property sold at Commissioners sale.  The Commissioners said this is between the Attorney and Mr. Reams.  

LETTER FROM INDOT ON INTERPRETIVE PARK – Don VonderMeulen mentioned the letter the County Council received from INDOT with regards the Interpretive Park and the Council approving the appropriative line.  Don VonderMeulen would like for the Commissioners to communicate with County Council to get this resolved.  After much discussion Don VonderMeulen made motion to communicate vs. email to County Council to request to take letter seriously.  Tom Wilson said he will talk to County Council individually.  Eric Roberts feels the same.  Don VonderMeulen said we need to make it clear as we feel as a board.  Eric Roberts motioned died for lack of seconds.

HEALTH INSURANCE – Don VonderMeulen brought up the issue of the County Health Insurance Employee’s account not being funded as it should have been in 2006 and 2008.  There was much discussion and Don saying he had printout from the Auditor’s Office to back up.  Then went on to say that he had asked if the EPA Funds where put back where they needed and said Susan Jones said they were, but said they were not.  Was miscommunication on if the funds where put back into cash or appropriation. 

ADJOURN – MOTION – Tom Wilson moved to adjourn.  Eric Roberts seconds.  Don VonderMeulen, All in Favor.  Motion carried.   

Others Present:

Drew Barth                         Dan Bruns                           Tim Collins                          

Darrell Smith                      Kevin Krekeler                  Wayne Monroe                               

Sara Duffy                           John Estridge                     George Hartman             

Paul Moster                       Scott McDonough            Jeff Jones                           

Christie Jones                                                                   

AYE                                                                                                        NAY

____S/ Eric E Roberts___________                                       _______________________

Eric E Roberts                                                                                     Eric E Roberts

____S/ Thomas E Wilson________                                         _______________________

Thomas E Wilson                                                                              Thomas E Wilson

____S/ Donald M VonderMeulen_                                         _______________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

ATTEST: __S/ Susan A Jones_____________________

                   Susan A Jones, Franklin County Auditor

MEMORANDUM & MINUTES

October 22, 2010 @ 1:00 P.M.

Commissioners/Council Public Meeting Room

Those Present: County Commissioners:                Eric E Roberts     Thomas E Wilson             

County Auditor:                Susan A Jones (Absent)

Commissioners Secretary:Carol Westerman

Eric Roberts opens the meeting with the Pledge of Allegiance.

HUNTERSVILLE ROAD BRIDGE 116 – Eric Roberts mentioned the bids for Huntersville Road Bridge 116 were opened at 11:00 A.M. in Batesville at the City Building.  The bids opened are as follows:  DK Walls  $118,800.00 – Dave O’Mara Contractors $216,183.35 – Holman Excavating $277,757.58 – McAlister Excavating $279,209.08 – American Contracting & Services $435,751.45.  Drew Barth mentioned concerns with regards to DK Walls being the low bidder, they did not include items such as staking, salvage and trucking away the dirt.  Daryl Kramer of DK Walls admitted they forgot to include those items and asked what options he had.  Tom Wilson stated that his bid is so low and is concerned that you may have a hard time covering your expenses.  Daryl Kramer asked if they could take a short recess so he could make a phone call.  Tom Wilson stated he would like to see Daryl Kramer have the job, but doesn’t want him to lose money.  Daryl Kramer came back after the phone call and stated as long as there was no financial penalty;  he would like to withdraw his bid.  MOTION – Eric Roberts made the motion to award the bid to Dave O’Mara Contractors the bid for $261,183.35.  Tom Wilson seconds.  Motion carried.

ADJOURN – MOTION – Tom Wilson made motion to adjourn.  Eric Roberts seconds.  Motion carried.

Minutes were taken by Kim Robinson.

 Others Present:                Drew Barth                         Sara Duffy                          

George Hartman              Marty Hon                          Daryl Kramer                     

AYE                                                                                                        NAY

__S/ Eric E Roberts________                                     _________________________

Eric E Roberts                                                                     Eric E Roberts

__S/ Thomas E Wilson_____                                      _________________________

Thomas E Wilson                                                              Thomas E Wilson

_______________________                                   _________________________

Donald M VonderMeulen                                            Donald M VonderMeulen

ATTEST: __S/ Susan A Jones_____________________

                   Susan A Jones, Franklin County Auditor

MEMORANDUM & MINUTES

October 18, 2010 @ 1:00 P.M.

Commissioners/Council Public Meeting Room

Those Present: County Commissioners:                Eric E Roberts     Thomas E Wilson  Don VonderMeulen

County Auditor:                Susan A Jones

Commissioners Secretary:Carol Westerman

Attorney:Michael Wilhelm

Eric Roberts opens the meeting with the Pledge of Allegiance.

MINUTES – MOTION – Don VonderMeulen motioned to approve the August 31, 2010 and October, 2010 Minutes.  Tom Wilson seconds.  EricRoberts, All in Favor.  Motion carried.

TREASURER’S REPORT – MOTION – Eric Roberts motioned to acknowledge the Treasurer’s Report dated September 2010.  DonVonderMeulenseconds.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried. 

HAMILTON ACCOUNTS COLLECTION AGENCY FOR PERSONAL PROPERTY – Rebecca Oglesby, County Treasurer requested that the contract withHamilton Accounts, the collection agency the Commissioners signed a contract in 2007 to collect personal property delinquent taxes.  Beckyreported that this is not working out and would like for the contract to be voided.  MOTION – Don VonderMeulen motioned to void contract with Hamilton Accounts and have Rebecca Oglesby to be in charge of taking steps to proceed with voiding the contract.  Tom Wilson seconds. Eric Roberts, All in Favor.  Motion carried.

2010 TAX SALE – Rebecca Oglesby reported the 2010 Tax Sale is scheduled for October 21,210.

PUBLIC TRANSPORTATION 3^RD QUARTER REPORT – Cathy Pelsor, Public Transportation Director presented the 3^rd Quarter Reimbursement Report.  Total Expenses for the quarter were $164,947, requesting reimbursement for federal dollars $70,943 and State FMTF Share $44,678 for a total of $114,721.  MOTION – Don VonderMeulen motioned for Eric Roberts to sign (3^rd Quarter Reimbursement Report).  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried. 

2011 PUBLIC TRANSPORTATION SECTION 5311 AND PMTF OPERATING ASSISTANCE GRANT AGREEMENT NO. 18029190 – MOTION – Don VonderMeulen motioned to sign the 2011 Grant Agreement for Public Transportation.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

STIMULUS FUNDS FOR PUBLIC TRANSPORTATION – Cathy Pelsor reported that Public Transportation will be getting extra Stimulus Funds and will be accepting sealed bids on Monday, November 15^th 2010@ 1:00 P.M. at the regular meeting of the Franklin County Commissioners on a steel access gate to fit an area approximately 32 feet wide, complete with padlock and posts to be installed.  Also accepting bids on 2-way mobile radio communications equipment and a multi functional copier.  

ORDINANCE 2010-10 AMENDMENT OF ZONING ORDINANCE FOR TERESA HARPER (BORGMANN) – Larry Franzman, Area Plan Director presented Application of Approval of Amendment of Zoning Ordinance.  On the 13^th day of October, 2010 the Area Plan Commission of Franklin County, Indiana heard and gave a favorable recommendation on the application of Teresa Harper (Borgmann) to amend the zoning classification form present Secondary Agriculture to General Business for real estate in section 29, township 8, range 1 west containing 1.72 Acres.  MOTION – Tom Wilson motioned to approve Ordinance 2010-10 (note:  should have been 2010-10 instead of 2010-09 as it was already assigned) to approve the zoning change.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

BUILDING PERMIT WAIVED – Larry Franzman mentioned the Brookville Pentecostal Church on State Road 101 is building a commercial addition to their church as has requested the Building Permit Fee be waived.  MOTION – Don VonderMeulen motioned to waive the building permit fee for Brookville Pentecostal Church.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

2011 OFFICIALS BONDS FOR LARRY FRANZMAN AND GARY MARMOUZE – Larry Franzman presented the Officials Bond effective January 1 – December 31, 2011 for himself and Gary Marmouze.   MOTION – Eric Roberts moved we approve and sign both of these Bonds.  Don VonderMeulen seconds.  Tom Wilson, All in Favor.  Motion carried.

2011 BID SPECIFICATIONS FOR SUPPLIES – Eric Roberts mentioned they had increased gasoline, being Public Transportation has larger vehicles and (2) more deputy’s cars for the Sheriff’s Department.  Also decreased hydraulic oil and motor oil.  Don VonderMeulen will talk to Cathy Pelsor about the possibility of putting in a fuel tank at the transportation building.  Bids as scheduled for Monday, November 29, 2010 at 1:30 P.M.  MOTION – Eric Roberts moved we post the 2011 Bid Specifications as presented.  Don VonderMeulen seconds.  Tom Wilson, All in Favor.  Eric  Roberts, Motion carried.

ECONOMIC DEVELOPMENT – Frank Thompson, Economic Development Director reported he is working with a company that is possibly considering using the Stimulus Recovery Funds that was available for Franklin County and had opted not to do an ordinance releasing the funds to be used elsewhere.

PIPE CREEK BRIDGE No. 48 – It was reported that the Pipe Creek Bridge No. 48 should be opened this next week.  When it does open there will be No Weight Limit posted.

SNOW HILL COVERED BRIDGE No. 102 – Don VonderMeulen reported he had driven by the Snow Hill Covered Bridge No. 102 and much of the structure had been removed and looks like the approaches are completed.

VETERANS SERVICE OFFICER – Don VonderMeulen reported the Veterans Service Officer is putting in a lot of hours and recommends to County Council to look at his salary.  Stated the position is exempt from overtime.  Eric Roberts feels he needs to document hours as to when he is in the office and what hours he has with phone calls or appointments when he is out of the office to justify to the Commissioners and Council for a salary increase, to be compatible with the other employees.

MARINE PATROL PAYROLL – Payroll was turned in for the Marine Patrol for the period of May 2010 – September 2010 for a total of $3,441.08 for the Deputies that had patrolled the lake.  There was no account number on the payroll for which to pay out of.  There was appropriation set up for the Marine Patrol Grant to pay out pay to the deputies.  Had put in a phone call to Jason Lovins see over the grant, but had not heard from him.  The Marine Patrol Payroll will be address as the next pay period. 

PAYROLL – Don VonderMeulen made motion to approve Payroll.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

KECK VS. FRANKLIN COUNTY LAWSUIT – Michael Wilhelm informed the Commissioners that they had arrived to an agreement, there is no liability to the County to pay, but Keck’s has requested that the there be something that the County would not take any action with the Keck’s. Michael Wilhelm recommended to the Commissioner to take no action toward the Keck’s.  MOTION – Don VonderMeulen motioned to release the Keck’s from all liability from the County with regards to this lawsuit.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

INSURANCE – Don VonderMeulen mentioned back in July he had met with Michael Kramer and Carol Westerman on the County’s Health Insurance and had requested an update several months ago from Tom Wilson.  Tom Wilson said he would.  Carol Westerman mentioned she had put the Health Insurance wellness pamphlets and had received the new Health Insurance Booklets to be passed out to the employees. 

Others Present:

Sara Duffy                                           John Estridge                     Cathy Pelsor                      

Scott Borgmann                                Cecil Bruns                          Becky Oglesby                  

Frank Thompson                              Larry Franzman                                                

AYE                                                                                                                        NAY

__S/ Eric E Roberts_____________                                       _________________________________

Eric E Roberts                                                                                     Eric E Roberts

__S/ Thomas E Wilson__________                                         _________________________________

Thomas E Wilson                                                                              Thomas E Wilson

__S/ Donald M VonderMeulen___                                         _________________________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

ATTEST: __S/ Susan A Jones_____________________

                   Susan A Jones, Franklin County Auditor

MEMORANDUM & MINUTES

October 12, 2010 @ 1:00 P.M.

Commissioners/Council Public Meeting Room

Those Present: County Commissioners:                Eric E Roberts     Thomas E WilsonDon VonderMeulen

County Auditor:                Susan A Jones

Commissioners Secretary:Carol Westerman

Attorney:Michael Wilhelm

Eric Roberts opens the meeting with the Pledge of Allegiance.

HENNING DITCH BID OPENING – Joe Gillespie, County Surveyor Opened Bids for the Henning Ditch.  Bids as follows:  1) James Ballenger Bulldozing – $6.85 per linear foot – $1,000 seeding and grading in Spring 2011 – $65.00 plus material each for cost of 4-inch lateral hook up, 6-inch lateral hook up and 8-inch lateral hook up.  2) Tim Eich – $7.46 per linear foot – $500 seeding and grading in spring of 2011 – $50.00 each for cost of 4-inch lateral hook up and 6-inch lateral hook up and $60.00 for cost of 8-inch lateral hook up.   3) Ken Bischoff Excavating – $10.75 per foot – $1,690 seeding and grading in Spring 2011 – $105.00 cost of 4-inch lateral hook up, $115.00 cost of 5-6 lateral hook up and $130.00 cost of 8-inch lateral hook up .  MOTION – Eric Roberts moved to award the Bid to James Ballenger Bulldozing for $6.85 per foot – $1,000 for seeding and grading – $65.00 plus materials.  Tom Wilson seconds.  Don VonderMeulen, All in Favor.  Eric Roberts, Motion carried.  Joe Gillespie reported there is $12,000.00 in the fund and will be collecting assessment yet this fall.

ANDERSONVILLE DRAINAGE PROJECT – Joe Gillespie reported the (2) road bores were done yesterday by a sub-contractor for the Andersonville Drainage Project and the contractor should be doing the tile today.  The project should be completed yet this week.  We’re looking to proceed across the road to correct that drainage issue.

BLUE CREEK ROAD BRIDGE 94 – Joe Gillespie also reported that he had been contracted by Jimmie Allen and Debbie Bolsert, Property Owners along the Blue Creek Bridge 94 Bridge Replacement Project.  They had asked what it would take to put in a guardrail along their property, during the negotiations of right-of-way they asked that the guardrail not be replaced.  Now asking for one to be installed, stating they did not realize the traffic speed would increase.  Joe Gillespie and George Hartman had estimated there would 250 feet of guardrail.  The project was funded up to 100% of project cost; a change order would be 80/20.  Drew Barth, Engineer for the project mentioned that a guardrail is not required to be there. 

MONTHLY REPORT – Susan Jones, Auditor reported that Tax Sale is scheduled for Thursday, October 21^st. 

MINUTES – MOTION – Don VonderMeulen motioned to approve the Minutes of October 4, 2010.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.  Don VonderMeulen does not agree what the minutes September 20, 2010 say and other minutes are not transcribed (regarding the zoning code), these minutes were not approved at the last meeting.  Susan Jones, Auditor mentioned that she had asked Kim Robinson to listen to the tape for the motion and she had transcribed the opening statement of Don VonderMeulen from when the process of adopting the comprehensive plan to now with the zoning text.  Don stated the recording may not have been good; some of the wording was incorrect.  MOTION – Tom Wilson motioned to approve the Minutes of September 20, 2010 as presented.  Eric Roberts seconds.  Don VonderMeulen, voted No.  Eric Roberts, motion carried 2 -1.

CLAIMS – MOTION – Don VonderMeulen made motion to approve Utility Claims as presented.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

CLERK’S REPORT – MOTION – Don VonderMeulen made motion to acknowledge the Clerk’s Report for September 2010.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

GRANT APPLICATION FOR EVIDENCE RULE 617 – AUDIO/VIDEO RECORDING EQUIPMENT THROUGH THE 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) & UNDER PROGRAM SOLICITATION – Jason Lovins, Sheriff Deputy presented Grant Application for Audio/Video Recording Equipment and explained Rule 617 effective January 1, 2011 anyone committing a felony their statements must be recorded, ruled by the supreme court.  There would be no local match for the County, the Grant pays for all hardware, software and labor and equipment must have security on it.  The estimate for the recording system is $10,000.00.  The Applications requires the signature from a Commissioner, the County Sheriff and County Auditor.  MOTION – Don VonderMeulen made motion for Eric Roberts to sign the Grant Application.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

BOX TRAILER FOR SHERIFF’S DEPARTMENT – Jason Lovins also mentioned that the Sheriff’s Department is looking to purchase a 6’ x 10’ Box Trailer to haul the departments training materials.  Has a quote of $3,000.00 that includes the trailer and registration.  Looking to get funds from the Prosecutor and Probation Department.

S.P.I.C.E. ORDINANCE – Jason Lovins also reported that he had given the information for the S.P.I.C.E. Ordinance to be forward to Michael Wilhelm, County Attorney to review.

HUNTERSVILLE ROAD BRIDGE 116 – Drew Barth of Howard J Barth & Associates reported the Plans for the Huntersville Road Bridge 116 is complete and has been sent out to Contractors to Bid.  The Bid Letting is set for October 22, 2010 @ 11:00 A.M. in Batesville.  The Anticipated Award and Notice to Proceed to be Friday, October 22, 2010.  Intermediate completion date for paying to be Tuesday, November 30, 2010.  Intermediate completion date for all items except seeding and planting to be December 15, 2010 and Final Completion date April 1, 2011.  It was reported that (7) Contractors have the plans for bidding.  The Commissioners will meet on Friday, October 22, 2010 @ 1:00 P.M. to Award Bid and Notice to Proceed for Huntersville Road Bridge 116.

BLUE CREEK BRIDGE 94 – Drew Barth reported that the Contractor is beginning to wrap things up for the Blue Creek Bridge 94 Bridge Replacement Project.  Presented the Rule 5 – Notice of Termination Certifying for Termination of Construction Activities that needs to be signed by Commissioners and be sent to INDOT that project is complete.  MOTION – Don VonderMeulen motioned for Eric Roberts or Tom Wilson to sign the Rule 5 for INDOT.  Eric Roberts seconds for Tom Wilson to sign.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.

BLUE CREEK BRIDGE 94 LPA CLAIM VOUCHER NO. 6 – LPA Claim Voucher No. 6 had been presented for Blue Creek Bridge 94 for 100% Reimbursement in the amount of $13,718.64.  MOTION – Tom Wilson motioned for Eric Roberts to sign LPA Claim.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

SECOND ADDENDUM TO AGREEMENT BETWEEN WHITEWATER CANAL BY-WAY ASSOCIATION AND FRANKLIN COUNTY COMMISSIONERS – A Second Addendum to Agreement between the Whitewater Canal By-Way Association and Franklin County Commissioners was presented to be added to the Original Agreement that was signed on January 26, 2009.  The addendum is as follows:  In the event that Whitewater sells, transfers, assigns, or otherwise conveys any interest that Whitewater has in the real estate acquired by Whitewater with the Transportation Enhancement Grant, Whitewater must give at least seven (7) days notice to County and the County Council of Franklin County, Indiana, of the sale, transfer, assign, or otherwise convey the real estate, whichever occurs first.  MOTION – Don VonderMeulen makes motion to sign the Second Addendum to Agreement.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

AMENDMENT TO LEASE AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND FRANKLIN COUNTY PARK BOARD – Amendment to the Lease Agreement dated June 19, 1996 to include a 4.571 Acre Tract that was a portion of ground leased by the Franklin County Conservation Club.  Original Lease Agreement is for 99 years dated June 19, 1996 to June 19, 2095.  MOTION – Eric Roberts moved to sign the Amendment to Lease Agreement for the Franklin County Park.  Don VonderMeulen seconds.  Tom Wilson, All in Favor.  Eric Roberts, Motion carried.

2011 BID SPECIFICATIONS FOR SUPPLIES – George Hartman will review the 2011 Bid Specifications for Supplies and was mentioned that the quantity of gallons for Grease & Oil need to be reduced.  Larry Kerr is checking on the amounts for Gas & Diesel.  Plans are to approve the Specifications next week.

CULVERT PIPE ORDER – MOTION – Don VonderMeulen motioned to authorize George Hartman to order culvert pipe.  Tom Wilson seconds.  Eric Roberts, All in Favor.  Motion carried.

GRANT APPLICATION FOR GENERATOR – Tom Wilson mentioned that there are Grant Funds available from the H1N1 Grant Funds and are looking to purchase a generator for the Government Center and Old High School Gym if there is some kind of outbreak of disease or emergency situation if there is a power outage.  The Health Department is putting the grant application together.

PUBLIC COMMENT – HAROLINE ISON asked who had attended the meeting with INDOT this past Friday on the Whitewater Valley Interpretive Park.  Don VonderMeulen replied himself, County Council Members Carroll Lanning, Tom Linkel and Hollie Maxie.

ADJOURN – MOTION – Tom Wilson motioned to adjourn.  Don VonderMeulen seconds.  Eric Roberts, All in Favor.  Motion carried.

Others Present:               

Drew Barth                         Sara Duffy                           Darrell Smith                      Candy Yurcak                    

Paul Baudendistel            Scott McDonough            Katy McDonough             Kate Greene                     

Haroline Ison                     Joe Gillespie                       George Hartman              Marty Hon                         

Jason Lovins                       Kevin Krekeler                 

AYE                                                                                                        NAY

__S/ Eric E Roberts______________                                     _________________________

Eric E Roberts                                                                                     Eric E Roberts

__S/ Thomas E Wilson___________                                      __________________________

Thomas E Wilson                                                                              Thomas E Wilson

__S/ Donald M VonderMeulen____                                       _________________________

Donald M VonderMeulen                                                            Donald M VonderMeulen

ATTEST: __S/ Susan A Jones_____________________

                   Susan A Jones, Franklin County Auditor